Office administrator jobs in Calgary, AB and nearby

Within 25 km

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Added 21 hours ago
CC
Planning Officer
Calgary Catholic School District
Calgary, AB
- Full-time
Proficient with Microsoft Office and ESRI ArcGIS products and spatial analysis
Added 21 hours ago
A
Executive Assistant/Office Coordinator
Aplin
Calgary, AB
- Full-time
Aplin is recruiting for a proactive, tech-savvy Executive Assistant / Office Coordinator to join a professional consulting firm in Calgary.
Added 21 hours ago
CO
Office Coordinator
City of Calgary
Calgary, AB
- $36.6 to $48.97 CAD / hour
- Full-time
Reporting to the Manager of Construction & Materials in the Mobility Business Unit, the Office Coordinator supports divisional administration to ensure efficient operations through timely…
Added 21 hours ago
MH
Office Administrator (Part-Time) – Deerfoot Location, Calgary, AB
Momentum Health
Calgary, AB
- $17 to $19 CAD / hour
- Part-time
Momentum Health Deerfoot is hiring for a Part-Time Medical Office Administrator job in Calgary, AB, and we’re looking for someone who genuinely enjoys taking care of people from the moment…
Added 21 hours ago
MH
Office Administrator (Full-Time) – National Spine & Wellness Location, Calgary, AB
Momentum Health
Calgary, AB
- $17 to $19 CAD / hour
- Full-time
Momentum Health National Spine & Wellness is hiring for a Full-Time Medical Office Administrator job (covering a leave) in Calgary, AB, and we’re looking for someone who genuinely enjoys…
Added 21 hours ago
AF
Human Resources & Office Coordinator
AURORA FURNITURE MANUFACTURING LTD
Calgary, AB
- Full-time
We are currently seeking an experienced HR & Office Coordinator to join our team and contribute to the effective delivery of HR and administrative services company-wide.
Added 21 hours ago
RH
Office Manager
Robert Half
Calgary, AB
- Temporary
Our client is looking for an experienced Office Manager to join their team in Calgary, Alberta. This role supports efficient office operations, employee administration, and day-to-day…
Added 21 hours ago
MH
Coverage Office Administrator Job in Calgary, AB
Momentum Health
Calgary, AB
- $17 to $19 CAD / hour
- Full-time
Must have a reliable vehicle to commute between clinics
Added 21 hours ago
A
Senior Administrative Coordinator
Aplin
Calgary, AB
- Contract
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Added 21 hours ago
RC
Medical Office Administrator
Randstad Canada
Calgary, AB
- $20 to $25 CAD / hour
- Full-time
…in the healthcare sector? We are seeking a dedicated Medical Office Assistant to join a premier, high-volume neurology practice in the heart of Calgary. As a Medical Office Assistant, you…
Added 3 days ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
Added 4 days ago
M
Office Coordinator (Fixed Term Contract)
Metlen
Calgary, AB
- Part-time
Diploma or bachelor’s degree in business administration, office administration, human resources, communications, or a related field
Added 4 days ago
CH
Medical Office Administrator
CBI Health
Calgary, AB
- $17 to $19 CAD / hour
- Part-time
Part-time Medical Office Administrator - Momentum Health - Deerfoot, Calgary.
Added 5 days ago
MC
Chiropractic Office Assistant / Office Manager
Millennium Chiropractic Centre
Calgary, AB
- Part-time
Our office is located within the elegant historic Lorraine Building. Our Chiropractor, Dr. Gary Klaudt, has been practicing for the past 37 years. He is committed to research and the…
Added 5 days ago
A
Assistant Front Office Manager
AccorHotel
Calgary, AB
- Full-time
We invite you to join the world of hospitality at Sheraton Suites Calgary Eau Claire as our new Assistant Front Office Manager. The Assistant Front Office Manager is a key leader within the…
Added 5 days ago
EI
Office Coordinator
Ecolab Inc.
Calgary, AB
- Full-time
The Office Coordinator serves as the first point of contact for employees, visitors, candidates, customers, and vendors and plays an important role in shaping the day-to-day workplace…
Added 5 days ago
GO
Public Trustee Representative
Government of Alberta
Calgary, AB
- $76,614 to $100,493 CAD / year
The Office of the Public Guardian and Trustee (OPGT) is currently seeking qualified Public Trustee Representatives for the Calgary office. The ideal candidate will have strong interpersonal…
Added 8 days ago
CW
Business Administrative Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
Assist with scheduling, correspondence, and daily office operations.
Added 8 days ago
DG
Accounts Payable & Office Administrator
Deveraux Group of Companies
Calgary, AB
- Full-time
The Deveraux Group of Companies is seeking an Accounts Payable & Office Administrator to join our expanding team in Calgary. Reporting to the Controller, Deveraux Developments, the…
Added 10 days ago
RH
Office Administrator with prior accounting experience
Robert Half
Calgary, AB
- $50,000 to $65,000 CAD / year
- Full-time
We are seeking a Receptionist / Office Administrator to serve as the face of the organization and support the day-to-day administrative operations of a busy office of approximately 25…
Added 12 days ago
BD
Office Services Coordinator
Black Diamond Group
Calgary, AB
- Full-time
Black Diamond Group’s Events & Office Services Manager department has a full-time position for Office Services Coordinator.
Added 12 days ago
LE
Operations Technician / Administrative Coordinator
Lighthouse Energy Group Inc.
Calgary, AB
- Full-time
We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.
Added 12 days ago
BD
Executive Assistant and Office Manager
Bri-mor Developments
Calgary, AB
- Full-time
We are looking for an experienced Executive Assistant & Office Manager to join our team. This position supports company executives, coordinates daily administrative activities and ensures…
Added 12 days ago
MW
Office Manager
Manulife Wealth
Calgary, AB
- Full-time
…branch in Calgary. This is a hands-on role that combines front-office responsibilities with office management, administrative coordination, recruitment support, and marketing…
Added 12 days ago
DL
Law Firm Office Manager
DIMIC LAW
Calgary, AB
- Contract
Part-Time / Fractional Law Firm Office Manager

Robert Half

Office Administrator with prior accounting experience

Calgary, AB, Canada

$50,000 to $65,000 CAD / year · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $50,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a Receptionist / Office Administrator to serve as the face of the organization and support the day-to-day administrative operations of a busy office of approximately 25 employees. This is a highly visible role that combines front-desk responsibilities, customer service, office coordination, and administrative support.

The ideal candidate is proactive, organized, and comfortable balancing multiple priorities while maintaining a high level of professionalism. This position plays a key role in ensuring a smooth office operation, supporting internal teams, and delivering an excellent experience to customers, vendors, and visitors.

The Role

Reporting to the controller, the individual will be responsible for coordinating a variety of administrative, customer service, and operational tasks. The role requires strong attention to detail, a sense of urgency, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will quickly become a central point of contact for both internal employees and external customers while helping maintain the efficiency and organization of the office.

Key Responsibilities

Maintain the smooth day-to-day operation of the office, including the kitchen, boardroom, reception area, and common spaces.
Manage office supply inventory and coordinate orders for coffee, refreshments, and workplace essentials.
Serve as the primary point of contact for customer inquiries via phone, email, and in-person interactions.
Coordinate team calendars, vacation schedules, employee time-off requests, and overtime documentation.
Collect, enter, and maintain customer information, company records, and administrative documentation within internal systems.
Manage Metal Trace (MTR) documentation, including receipt, tracking, filing, distribution, and system updates.
Process monthly expense reports, collect supporting documentation, and maintain accurate records.
Perform daily bank deposits, financial system data entry, and reconciliation tracking.
Review customer invoices submitted through client portals and communicate discrepancies to the Accounts Receivable team.
Coordinate customer credit applications, supplier reference requests, and other administrative processes related to account setup and maintenance.

Profile

Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Strong customer service skills with the ability to represent the organization professionally at all times.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously.
Detail-oriented with strong follow-through and a commitment to accuracy.
Comfortable working independently while collaborating effectively with the broader team.
Tech-savvy and adaptable, with the ability to quickly learn new systems and processes.
Able to thrive in a busy, fast-paced environment with frequent interruptions and changing priorities.

Nice-to-Have Qualifications

Previous experience supporting a tax, accounting, bookkeeping, or professional services environment.
Experience working with Metal Trace (MTR) documentation.
Event planning or event coordination experience.
Experience supporting invoicing, customer accounts, or administrative finance functions.
Experience working in a high-volume customer service environment.

Technical Requirements

Previous experience using Sage.
Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Strong computer skills, including accurate data entry and document management.
Comfortable learning and navigating multiple software platforms and internal systems.
Experience working with customer databases, accounting systems, or ERP platforms is considered an asset.

Work Environment

Full-time, permanent position.
100% onsite role. Working hours: 8:00 a.m. to 5:00 p.m.
No travel required.
Training on internal systems and processes will be provided.
Collaborative office environment with a team-oriented culture.
Friendly but busy workplace that values teamwork, accountability, and customer service excellence.
Company-sponsored social events, team-building activities, and annual celebrations throughout the year.

Compensation & Benefits

Base salary: $50,000 - $65,000
Annual performance-based bonus opportunity of approximately 20%
Comprehensive health and dental benefits following the 90-day probationary period
Medical benefits covered at 100%
RRSP matching program
3 weeks of vacation plus 5 flex days
Ongoing training and development opportunities

Company Culture

Close-knit team environment with approximately 20 employees.
Strong emphasis on customer service, accountability, and teamwork.
Supportive leadership team that provides training while encouraging autonomy and initiative.
Opportunity to take ownership of responsibilities and become a key contributor to the day-to-day success of the organization.
Ideal for someone who enjoys wearing multiple hats, solving problems, and helping keep a busy office running smoothly.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage front-desk service and daily office operations, including supplies, shared spaces, calendars, customer inquiries, records, and Metal Trace documentation. Support administrative finance processes by preparing expense reports, making bank deposits, entering financial data, tracking reconciliations, reviewing invoices, and coordinating account setup requests.

Requirements

Requires 2–5 years of experience in reception, office administration, customer service, or similar support work, along with strong organization, accuracy, time management, and communication skills. Candidates should be comfortable with Microsoft Office and data entry; Sage experience is required as a technical qualification, while accounting or bookkeeping support, Metal Trace documentation, and invoicing experience are advantageous.

Skills

Reception
Office Administration
Customer Service
Office Coordination
Calendar Management
Time-Off And Overtime Documentation
Data Entry
Document Management
Expense Reporting
Bank Deposits
Financial Data Entry
Reconciliation Tracking
Invoice Review
Accounts Receivable Coordination
Microsoft Office
Sage

Benefits

Performance-Based Bonus
Health Benefits
Dental Benefits
100% Medical Benefits Coverage
RRSP Matching
Three Weeks Of Vacation
Five Flex Days
Training And Development Opportunities
Company-Sponsored Social Events
Team-Building Activities

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Customer Service
Office Coordination
Metal Trace (MTR)
Expense Reports
Bank Deposits
Financial Data Entry
Reconciliation
Customer Invoices
Accounts Receivable
Credit Applications
Supplier References
Sage
Microsoft Office
Outlook
Word
Excel
Customer Databases
Accounting Systems
ERP Platforms
Document Management
Data Entry
Calendar Management
Time-Off Requests
Overtime Documentation
Office Supplies
Account Setup
Event Coordination

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Office administrator jobs in Calgary, AB and nearby

Planning Officer

Executive Assistant/Office Coordinator

Office Coordinator

Office Administrator (Part-Time) – Deerfoot Location, Calgary, AB

Office Administrator (Full-Time) – National Spine & Wellness Location, Calgary, AB

Human Resources & Office Coordinator

Office Manager

Coverage Office Administrator Job in Calgary, AB

Senior Administrative Coordinator

Medical Office Administrator

Administrative Coordinator

Office Coordinator (Fixed Term Contract)

Medical Office Administrator

Chiropractic Office Assistant / Office Manager

Assistant Front Office Manager

Office Coordinator

Public Trustee Representative

Business Administrative Coordinator

Accounts Payable & Office Administrator