We are looking for an Office Operations and Executive Support Coordinator to oversee daily office operations and provide administrative support to executive leadership in a hybrid work environment. This role is ideal for a highly organized, proactive professional who can manage multiple priorities while maintaining a high level of professionalism and discretion.
Key Responsibilities
- Manage day-to-day office operations, including supplies, equipment, shared spaces, mail, shipping, and vendor coordination
- Serve as the main contact for building management, repairs, maintenance, and office service providers
- Coordinate meeting logistics, catering, visitor support, and hospitality
- Support onboarding and offboarding activities related to workspace setup, equipment, and office access
- Assist with document preparation, data entry, office communications, and general administrative support
- Reconcile corporate credit card statements, process invoices, and support purchasing and expense documentation
- Maintain office health and safety and emergency preparedness materials
- Provide executive support, including calendar management, travel coordination, meeting scheduling, conference registrations, and event logistics
- Assist with special projects and other administrative duties as needed
- 5+ years of experience in office administration, office operations, executive support, or a related role
- Experience supporting leaders in a professional office environment
- Experience working in hybrid or virtual environments
- Strong skills in meeting coordination, travel arrangements, vendor management, and administrative finance support
- Advanced Microsoft Office skills, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
- Excellent communication, organization, and time-management skills
- High level of professionalism, discretion, and attention to detail
- Post-secondary education in business or office administration preferred
