Are you a hands-on property management professional who takes pride in running a well-maintained building and delivering an exceptional tenant experience?
Our client is seeking a Property Manager to oversee the daily operations of a commercial property serving healthcare professionals, tenants, patients, and visitors. Reporting to the Vice President of Operations, you will manage building operations, tenant relationships, vendor services, and property improvements while supporting financial oversight and compliance.
This opportunity offers broad operational ownership, direct collaboration with senior leadership, and the ability to make a visible impact on the property’s performance and tenant experience.
Key Responsibilities
Property Operations
- Oversee daily building operations, ensuring a safe, professional, welcoming, and well-maintained environment.
- Conduct regular inspections to identify maintenance, repair, safety, and operational needs.
- Coordinate preventative maintenance, repairs, service calls, building access, security, and signage.
- Take ownership of property issues from initial assessment through resolution, escalating significant concerns as needed.
Tenant and Vendor Relationships
- Serve as the primary contact for tenants, responding to inquiries, concerns, and service requests.
- Communicate clearly regarding maintenance, building access, service disruptions, and property updates.
- Source quotes, coordinate contractors, and monitor vendor performance, work quality, and timelines.
- Maintain service agreements, warranties, certificates, and vendor records.
Financial Administration and Compliance
- Review invoices, monitor operating expenses, and work with Accounting on payments and financial reporting.
- Support annual operating budgets, forecasts, and expense planning.
- Prepare purchase orders within delegated authority.
- Maintain accurate property records, schedules, and reports for senior leadership.
- Coordinate required inspections, testing, permits, and certifications.
- Support compliance with applicable requirements and coordinate responses to incidents and emergencies.
Projects, Leasing, and Marketing Support
- Coordinate repairs, renovations, capital projects, and property improvements.
- Monitor project schedules, costs, and outstanding requirements.
- Support leasing activities through prospective tenant inquiries, property tours, and information coordination.
- Coordinate updates to property listings, website content, signage, and marketing materials.
- Identify opportunities to improve operational efficiency, tenant retention, and long-term property value.
- 5+ years of experience in property management, building operations, or a related field.
- Experience with commercial, professional office, medical, mixed-use, or similar properties is preferred.
- Post-secondary education in Property Management, Business Administration, Real Estate, or a related discipline is preferred.
- Strong understanding of building maintenance, contractor coordination, vendor management, and tenant relations.
- Experience reviewing invoices, monitoring expenses, and supporting budgets.
- Excellent organizational, communication, and administrative skills.
- A practical approach to troubleshooting, sound judgment, and consistent follow-through.
- Ability to work independently, manage competing priorities, and respond to changing operational needs.
- Proficiency in Microsoft Outlook, Word, and Excel.
Working Environment
This role is primarily office- and property-based, with regular building inspections and interaction with tenants and service providers. Occasional travel and work outside standard business hours may be required for projects, emergencies, or operational needs.
Interested in taking ownership of a property’s day-to-day success? Apply with your résumé to learn more about this opportunity.
