Executive assistant jobs in Canada (864 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 864
Employers: 581

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.21Across 45 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%256 listings
On-site: 69%596 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (20), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 12 days ago
ME
Executive Administrative Assistant
Morson Edge (Canada)
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
The Executive Administrative Assistant supports the leadership team by managing a variety of administrative tasks with a high level of confidentiality and organization. The role requires…
Added 12 days ago
AU
Executive Assistant to Provost
Adler University
Vancouver, BC
- Full-time
Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will…
Added 12 days ago
OS
(PERMANENT FULL TIME) EXECUTIVE ASSISTANT - CLINICAL SERVICES
Ontario Shores Centre for Mental Health Sciences
Whitby, ON
- Full-time
To provide executive administrative support in the effective day-to-day management of Ontario Shores Centre for Mental Health Sciences (Ontario Shores) which frequently involves dealing…
Added 12 days ago
UO
Executive Assistant
University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Non Union Salaried - Administrative Assistant 3
Added 13 days ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
Added 13 days ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Added 13 days ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 13 days ago
Executive Assistant -Toronto, ON
Scotiabank
Toronto, ON
Added 13 days ago
Executive Assistant & HR Coordinator
ASSA ABLOY
ON · Oakville, ON
We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting…
Added 13 days ago
Executive Assistant, International Banking (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 13 days ago
CC
Executive Assistant
Community Counselling
North Bay, ON
- Contract
The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR…
Added 13 days ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Contract
Added 13 days ago
TE
Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
The Executive Assistant provides high-level support to the Director, with a strong focus on time management, communication, leadership coordination, and execution.
Added 13 days ago
F
Executive Assistant
FONEMED
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 13 days ago
F
Executive Assistant
Fonemed
St. John's, NL
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 13 days ago
LS
Executive Assistant - Inclusive Education
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
EXECUTIVE ASSISTANT –INCLUSIVE EDUCATION (Exempt)
Added 14 days ago
Executive Assistant
Sinopec Canada Energy Ltd.
Calgary, AB
Added 15 days ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
Added 15 days ago
JD
Executive Assistant To CEO
JD Development Group
Markham, ON
- Full-time
JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support our CEO directly. In addition to managing her schedule and…
Added 15 days ago
Committee Clerk - Legislative Services
Capital Regional District
Victoria, BC
Added 15 days ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
Added 15 days ago
SB
Executive Assistant, Senior Vice President and Chief Operating Officer
South Bow
Calgary, AB · Manulife Place
- Full-time
Added 15 days ago
C
Executive Assistant
Cogeco
Burlington, ON
- Full-time
The Executive Assistant to the Chief Operations Officer (COO) delivers high-level administrative support, to ensure the efficient management of pri
Added 15 days ago
CI
Executive Assistant
Cogeco Inc.
Burlington, ON
- Full-time
The Executive Assistant to the Chief Operations Officer (COO) delivers high-level administrative support, to ensure the efficient management of priori
Added 15 days ago
Executive Assistant, International Banking
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…

Robertson & Company Ltd.

Executive Assistant III

Toronto, ON, Canada

Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours
Job type: Contract
Apply by: Jan 22, 2027
Experience: 5+ years of Executive Assistant experience supporting VP’s/SVPs.
Posting language: English
Posted: Oct 23, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.

Contract Period: 2 months with Potential to extend or convert
Pay Rate: $31.50 per hour
Location: Toronto, ON
Location Type: Onsite
Business Hours: Monday – Friday, Core business hours

Job Responsibilities:

Provide high-level executive administrative support to Vice Presidents / Senior Vice Presidents, ensuring smooth day-to-day operations.

Manage complex calendars, coordinate meetings, and prioritize scheduling requests across multiple stakeholders.
Organize internal and external meetings, including interactions with regulatory stakeholders such as Office of the Superintendent of Financial Institutions.
Prepare, monitor, and respond to emails professionally, ensuring timely follow-up and accurate communication.
Capture meeting notes, action items, and important information from emails and discussions with a high degree of accuracy.
Maintain and organize electronic files, folders, and documentation for easy access and compliance purposes.
Utilize Microsoft Outlook, Microsoft Teams, Microsoft OneNote, and other Microsoft Office tools effectively.
Support multiple business units and senior leaders, providing high-visibility administrative coordination.
Anticipate scheduling conflicts, proactively resolve issues, and manage shifting priorities with urgency.
Ensure professionalism, confidentiality, punctuality, and strong attention to detail in all tasks and interactions.
Assist with onboarding-related coordination and quickly adapt to team processes with minimal supervision.
Build strong working relationships with internal teams and external contacts to facilitate seamless communication.

Experience & Qualification Requirements:

Post secondary degree required.
5+ years of Executive Assistant experience supporting VP’s/SVPs.
MS Office (Outlook, Team’s, OneNote).
Large banking or financial experience.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to vice presidents and senior vice presidents, including complex calendar management, meeting coordination, email follow-up, and accurate documentation. Support multiple business units, maintain organized files, coordinate onboarding, and proactively manage shifting priorities while communicating professionally with internal and external stakeholders.

Requirements

A post-secondary degree and at least five years of executive assistant experience supporting vice presidents or senior vice presidents are required. Candidates should have experience in large banking or financial organizations and proficiency with Microsoft Outlook, Teams, OneNote, and other Microsoft Office tools.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Email Management
Meeting Notes and Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Stakeholder Communication
Confidentiality
Attention to Detail
Prioritization
Onboarding Coordination
Banking and Financial Services

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Administrative Support
Vice President
Senior Vice President
Calendar Management
Meeting Coordination
Regulatory Stakeholders
Office of the Superintendent of Financial Institutions
Email Management
Meeting Notes
Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Banking
Financial Services
Confidentiality
Onboarding Coordination
Stakeholder Communication
Background Screening

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