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Added 11 mins ago
VH
RN/RPN - Child & Family Program (Central West)
VHA Home HealthCare
Toronto, ON · Etobicoke, ON
- Part-time
…both their health and overall well-being in a family-centered environment. The program also supports continuous professional development through educational opportunities, including access…
Added 41 mins ago
TC
Merchandise Processing Coordinator Gerrard Square
TJX Canada – Winners, Marshalls, HomeSense
Toronto, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 41 mins ago
LC
Chemistry Lab Technician RPT
Lambton College
Sarnia, ON
- Internship
Ability to perform job duties in an environment with occasional exposure to moderately disagreeable and/or hazardous elements
Added 41 mins ago
NE
Junior Accountant - Winter 2027 Co-op
Nexus Energy
Toronto, ON
- Volunteer
Nexus Energy Inc. is committed to fostering an inclusive and accessible work environment. We are committed to providing equitable treatment and accommodation to ensure barrier-free…
Added 41 mins ago
Assistant Manager, Education & Adventure Programs
Northland Properties
North Vancouver, BC
…Our team members get to work in a challenging and cooperative environment where everyone comes together to create memories of a lifetime. We offer a professional atmosphere, fantastic…
Added 1 hour ago
LC
Game Programming Instructor – C++ / C# (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Full-time
The successful candidate thrives in a dynamic academic environment, enjoys mentoring early-stage programmers, and approaches teaching with patience, clarity, and structure. They demonstrate…
Added 1 hour ago
IG
Audit Coordinator
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Contract
Insight Global is seeking a bilingual Audit Coordinator to join a leading financial institution's Dealer Finance Operations team in Montreal. This team supports dealer finance operations…
Added 1 hour ago
A
Project Coordinator
AECOM
Pickering, ON
- $60,000 to $70,000 CAD / year
- Full-time
…Institutional, Justice, Education, and Government projects. As a Project Coordinator, you will work closely with Project Managers, technical discipline leads, clients, and other project…
Added 2 hours ago
YU
Project Coordinator, Advancement
York University
Toronto, ON
- Contract
The Project Coordinator, Advancement supports the Director with the design, development, implementation, and evaluation of projects and programs led and supported by the Office of…
Added 2 hours ago
E
Client Development Coordinator
EStaffSearch
Toronto, ON
- $62,000 to $75,000 CAD / year
- Full-time
Our client is looking to hire a Client Development Coordinator to join their dynamic Business Development team. The Client Development Coordinator is responsible for coordinating and…
Added 2 hours ago
L
Bakery Clerk - Part Time
Longo's
Richmond Hill, ON
- Part-time
We are looking for a Bakery Clerk - Part Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 2 hours ago
TT
Retail Store Coordinator Winners – Bolton Square
The TJX Companies, Inc.
Bolton, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
CO
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
- Temporary
…successful return-to-work plans. The Disability and Wellness Coordinator will collaborate with internal and external partners to ensure compliance with applicable legislation while…
Added 4 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 4 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Work Experience: Minimum of two years of clinical research experience in an academic environment and/or a clinical research organization is required. Experience working with underserved…
Added 5 hours ago
J
Continuing Care Assistant
Jobbe
Antigonish, NS
- Full-time
Previous working experience with elderly in long-term care or a senior living environment an asset
Added 5 hours ago
J
Yard Worker
Jobbe
Lower Sackville, NS
- Full-time
…comfortable performing heavy labour in an outdoor industrial environment and will take pride in supporting the production, maintenance, and overall efficiency of the…
Added 6 hours ago
CI
Bilingual Reimbursement Specialist
Calian in Space & Technology
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- Full-time
Supportive Team Environment: You will work in a collaborative environment alongside healthcare professionals, coordinators, and case managers who are passionate about improving patient…
Added 7 hours ago
TA
Health And Safety Coordinator
Taiga Air Services Ltd.
Canada
- Full-time
Role Description The Health and Safety Coordinator is a full-time, on-site role based in Canada, responsible for supporting and improving safety practices across Taiga Air Services’…
Added 7 hours ago
GT
Inventory & Logistics Coordinator
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Brantford, ON
- $50,000 to $75,000 CAD / year
- Full-time
When you join us, you’re becoming part of a company that puts people first - our team, our communities, and the environment we all share. Here’s what you can expect:
Added 10 hours ago
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We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 11 hours ago
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Financial Business Services Coordinator
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Mississauga, ON
- Full-time
Job Posting TitleFinancial Business Services Coordinator
Added 11 hours ago
Project Coordinator - Capital Projects
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Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 11 hours ago
RS
Patient Care Coordinator
Resolve Sleep Health
Lethbridge, AB
- Full-time
We are currently seeking a Patient Care Coordinator to join our team in Lethbridge, AB.
Added 11 hours ago
BC
Repair and Restoration Coordinator
BELFOR CANADA INC.
Winnipeg, MB
- $45,000 to $60,000 CAD / year
- Full-time
Are you a natural leader with experience in construction or restoration? We’re looking for a Repair and Restoration Coordinator to oversee daily operations, manage crews, and ensure…

Closed listing

S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Internship
Closing date: Nov 2, 2026
Posting language: English
Posted: Oct 3, 2026

Similar jobs hiring now

Added 19 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 19 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 19 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 2 days ago
Administrative Assistant – Appeals & Hearings
ThoughtStorm · Calgary, AB, Canada

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

About employer

More about this job

Responsibilities

Provide administrative and operational support for appeals before, during, and after hearings, including coordinating communications, assisting participants and internal stakeholders, recording hearings, and resolving process or technical issues. Maintain accurate appeal statuses and files, prepare correspondence and document indexes, and format, proofread, and distribute final decisions for publication.

Requirements

Candidates must have at least two years of relevant experience, including Microsoft Office Suite proficiency, stakeholder and business-process requirements work, and the ability to troubleshoot and work independently and collaboratively in a fast-paced environment. Experience with information or records management, privacy and security legislation, Alberta public-sector systems, or workers' compensation systems is an asset.

Skills

Administrative Support
Appeals Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Business Process Requirements Analysis
Problem Solving
Technical Troubleshooting
Document Preparation
Proofreading and Editing
Appeal Status Tracking
Hearing Recording
Privacy and Information Security
Client Support
Crisis Response

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Appeals Commission
Workers' Compensation
Administrative Tribunal
Appeal Hearings
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
CanLII
Appeal Documents Package
Document Index
Hearing Communications
Teleconference
Video Conference
Hearing Recording
Appeal Status Tracking
Decision Formatting
Proofreading
Plain-Language Editing
Information Governance
Records Management
Information Management
Access to Information Act
Protection of Privacy Act
1GX
Stakeholder Relations
Technical Troubleshooting
Business Process Requirements

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