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Added 4 hours ago
ST
Financial Business Services Coordinator
Securitas Technology Canada Corporation
Mississauga, ON
- Full-time
Securitas Technology, part of Securitas, is a world-leading provider of integrated security solutions that protect, connect, and optimize businesses of all types and sizes. More than 13,000…
Added 7 hours ago
K
Engagement Analyst (12 Month Contract)
KPMG
ON · Toronto, Ontario
- Full-time
Collaborate with Financial Analysts to maintain data integrity through reviews of engagement coding, service codes, reporting requirements, suspended time follow-up, and periodic WIP and…
Added 10 hours ago
AI
BAS Specialist
Ainsworth Inc
Mississauga, ON
- Full-time
GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually…
Added 10 hours ago
AI
Health and Safety Coordinator
Ainsworth Inc
Surrey, BC
- Full-time
GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually…
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting
Added 18 hours ago
OB
Special Project Coordinator
Oxford Builders Supplies
Calgary, AB
- Full-time
Company Description Oxford Builders Supplies is a full-service equipment and maintenance supplier serving the construction industry with a wide range of new and used equipment. The company…
Added 22 hours ago
MD
Information Desk Coordinator / Customer Service Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…Families. Determines visitor’s needs and directs to appropriate solutions. Supports agency conference rooms by providing technical assistance and acting as a subject matter expert and…
Added 23 hours ago
YS
Reproductive Health Manager
Yemen ShortList
Aden
- Full-time
…mentoring, and internal/ external coordination other formal service providers. The RH Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other…
Added 1 day ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting
Added 1 day ago
CS
HSE Field Coordinator (Electrical)
Canem Systems Ltd.
Red Deer, AB
- Full-time
Canem Systems is a leading full-service electrical and mechanical contractor, offering comprehensive services across Canada. Our expertise spans design assistance, pre-construction,…
Added 1 day ago
KC
Engagement Analyst (12 Month Contract)
KPMG Canada
Toronto, ON
- Full-time
Collaborate with Financial Analysts to maintain data integrity through reviews of engagement coding, service codes, reporting requirements, suspended time follow-up, and periodic WIP and…
Added 1 day ago
A
Coordonnateur(trice) des ventes et de projets / Sales and Project Coordinator/Estimator
Allegion
Longueuil, QC
- Full-time
Creating Peace of Mind by Pioneering Safety and Security
Added 1 day ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Provides courier service for the pickup and delivery of mail and copy jobs, on campus and offsite.
Added 1 day ago
PB
Courier Coordinator
Pollard Banknote Limited
Winnipeg, MB
- Full-time
We’re looking for an enthusiastic, detail-oriented Courier Coordinator to join our Winnipeg 140 Otter street Logistics department!
Added 1 day ago
Office Clerk
Ricoh
Toronto, ON
Provides courier service for the pickup and delivery of mail and copy jobs, on campus and offsite.
Added 1 day ago
W
Administrative Coordinator
WorkSafeBC
Richmond, BC
- Full-time
We are looking for an Administrative Coordinator to provide dedicated, proactive administrative coordination support to the Director of Employee Health, Safety & Wellness and their…
Added 1 day ago
HC
Athletics Facility Coordinator - SSE - FT Support
Humber College
Toronto, ON
- Part-time
They are the primary departmental contact for sport venue and facility-related service providers, equipment repair companies, and facility maintenance teams. Responsibilities include…
Added 1 day ago
CL
Service/Parts Advisor
Charger Logistics Inc.
Calgary, AB
- Full-time
…With over 20 years of experience providing the best logistics solutions, Charger logistics has transformed into a world-class transport provider and continue to…
Added 1 day ago
JH
Reintegrative Housing Worker
John Howard Society of Ottawa
Ottawa, ON
- $46,604.27 to $54,554.36 CAD / year
- Full-time
About the role: Under the supervision of the Service Director and the immediate supervision of the Residential Coordinator or their designate the Community Reintegration Worker will perform…
Added 1 day ago
LC
Strategic Analytics Coordinator
Langara College
Canada
- Full-time
We are seeking a Strategic Analytics Coordinator to support the ongoing sustainment and optimization of Langara College’s Workday Student platform and related ERP systems. This hands-on…

Closed listing

S M Software Solutions Inc

GOAPRDJP000001039 – Administrative Assistant – Intermediate

Calgary, AB, Canada

Internship

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Internship
Closing date: Nov 2, 2026
Posting language: English
Posted: Oct 3, 2026

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Added 12 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 12 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 12 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada
Added 1 day ago
Administrative Assistant – Appeals & Hearings
ThoughtStorm · Calgary, AB, Canada

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Client: Government of Alberta - GOAPRDJP000001039

We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support before, during, and after appeal hearings, coordinate with Appeals Officers, Hearing Chairs, Commissioners, external parties, and internal stakeholders, manage hearing communications, maintain accurate appeal statuses, troubleshoot process and technical issues, and prepare final appeal decisions for publication and distribution.

Role Snapshot

Job Title: GOAPRDJP000001039 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: 2300 - 801 - 6 AVE SW, Calgary, Alberta, Canada, T5E 7Y2
Work Arrangement: Onsite
Estimated Start Date: February 11, 2026
Estimated End Date: April 30, 2027
Business Days: 125.00
Estimated Hours: 7.25 hours per day
Maximum Extension Term: 12 Months

Must Have

Experience adapting to new business environments business and technical teams, coordinating with vendors, managing stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2 years
Experience using Microsoft Office Suite tools. – 2 years
Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environment. – 2 years
Relevant experience in a role similar to this. Experience must be applicable to this role. – 2 years
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years

Nice Have

Experience with Information Governance, or records management and information management. – 2 years
Experience with information management concepts, privacy, and security issues relating to ATIA (Access to Information Act) and POPA (Protection of Privacy Act) - previously known as FOIP - 2 years
Experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment. – 2 years
Duration - Experience working with workers compensation systems (i.e. WCB) - 2 years

Description

The Appeals Commission (the "Commission") is an administrative tribunal established under the Workers' Compensation Act as the final level of appeal for worker's compensation matters in the province of Alberta. The Appeals Commission consists of four diverse divisions including a tribunal made up of adjudicators and staff; an advocate office that operates as an independent program; a medical panels program that facilitates an independent medical panel process; and a secretariat that provides administrative and operational support to all components of the organization.

Reporting to the Senior Appeals Assistant, the temporary Appeals Assistant (AA) role is the main point of contact on the day of the appeal hearing. The AA is required to provide a wide range of front-line assistance to external parties to the appeal, as well as support and guidance to internal stakeholders such as Appeals Officers, Hearing Chairs, Vice Chairs and Commissioners, in matters relating to the AA role.

Before the hearing, the AA is solely response for pre-hearing administration. During the hearing, the AA oversees the hearing recording, manages the parties assists the panel and the parties with additional appeal-related documents, and is expected to take the lead of parties become distressed. After the hearing, the AA is responsible for updating the appeal file, and once the decision is written, the AA is required to format, proofread and send the appeal decision for publication and distribution.

Key Responsibilities

Providing Efficient and Accurate Support to Appeals Officers

Prepares and disperses Appeals Officers' (AOs) correspondence to participating parties
Creates the Document Index for the Appeal Documents Package (ADP)
Informed the assigned Appeals Officer of any new submissions or circumstances occurring at the hearing (e.g. last-minute submissions provided, requests for travel, changes of address, provisions of a wage loss form to the parties, etc.), following up where an adjournment occurs

Manages Hearing Communications and Situational Irregularities for Scheduled Hearings

Notifies the panel of any prehearing anomalies that might impact the success of the hearing
Coordinates set up and sharing of teleconference/video conference information with the parties and the panels
Instruct parties in how to participate in all formats of hearings - in person, teleconference, video
Attends, records hearings hearings, troubleshoots and resolves any process or technical problems
Responds to party inquiries and concerns prior to commencement of the hearing
Supports clients, including when distress, emergency or crisis situations arise

Ensures Correct Statuses are Maintained

Enter statuses on ACES for work completed on hearing chair decisions, ADPs, and AO correspondence
Ensures ACES status benchmarks are maintained to reflect timelines for assigned work from Hearing Chairs and AOs
Confirms the status of an appeal with the Hearing Chair upon completion of a hearing to meet the AC decision timelines
Resolves any errors or omissions of stats with IT Coordinator to ensure accurate reporting

Audits and Prepares Hearing Chair Decisions for Distribution

Formats and proofs policy and legislation in the draft decision document
Provides plain language and other editing feedback to the Hearing Chair
Ensures decisions documents re in accordance with approved Appeals Commission style guide and decision format protocol
Processes errors flagged in an issues decision
Communicates with Hearing Chairs regarding any suggested changes and/or apparent errors
Ensures the final decision document is publication ready for uploading on Can LII for public access

How to Apply

If you have the required experience and are available for new opportunities, please send the following mandatory documents to hrsmss@smsoftconsulting.com by Wednesday, October 7, 2026, at 4:00 PM EST.

Without mandatory documents, we cannot submit a candidate.

Mandatory Documents

Updated Resume in Word format
Skills Matrix and References
Expected Hourly Rate
Visa Status
LinkedIn ID

WhatsApp Group

For daily updates, you can also join our WhatsApp group using the link below:

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Note

As this is an Onsite position, the workplace will supply all required office space and equipment, including computers, software, printers’, office supplies, desk, chairs and the necessary access and credentials for the Government of Alberta System.

We make sure to screen every resume we receive in response to the positions shared, but we can't reply to every applicant due to the heavy load. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

About employer

More about this job

Responsibilities

Provide administrative and operational support for appeals before, during, and after hearings, including coordinating communications, assisting participants and internal stakeholders, recording hearings, and resolving process or technical issues. Maintain accurate appeal statuses and files, prepare correspondence and document indexes, and format, proofread, and distribute final decisions for publication.

Requirements

Candidates must have at least two years of relevant experience, including Microsoft Office Suite proficiency, stakeholder and business-process requirements work, and the ability to troubleshoot and work independently and collaboratively in a fast-paced environment. Experience with information or records management, privacy and security legislation, Alberta public-sector systems, or workers' compensation systems is an asset.

Skills

Administrative Support
Appeals Hearing Coordination
Stakeholder Communication
Microsoft Office Suite
Records Management
Information Governance
Business Process Requirements Analysis
Problem Solving
Technical Troubleshooting
Document Preparation
Proofreading and Editing
Appeal Status Tracking
Hearing Recording
Privacy and Information Security
Client Support
Crisis Response

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Appeals Commission
Workers' Compensation
Administrative Tribunal
Appeal Hearings
Appeals Officers
Hearing Chairs
Commissioners
Microsoft Office Suite
ACES
CanLII
Appeal Documents Package
Document Index
Hearing Communications
Teleconference
Video Conference
Hearing Recording
Appeal Status Tracking
Decision Formatting
Proofreading
Plain-Language Editing
Information Governance
Records Management
Information Management
Access to Information Act
Protection of Privacy Act
1GX
Stakeholder Relations
Technical Troubleshooting
Business Process Requirements

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