Administrative assistant jobs in Canada (2,321 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 2,321
Employers: 1,164

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%298 listings
On-site: 87%2,008 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (59), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 14 days ago
WH
Administrative Assistant
Western Health Care
Calgary, AB
- Full-time
Added 14 days ago
PS
Casual Administrative Assistants
Prairie South School Division #210
Moose Jaw, SK
- Full-time
Duties: The Administrative Assistant provides a variety of general administrative and clerical services in the main office in the school.
Added 14 days ago
BV
Administrative Assistant
Brand Vision
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
Added 14 days ago
CN
Part-Time Administrative Assistant
Colibri NeuroWellness
Waterloo, ON
- Part-time
Added 15 days ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
Added 15 days ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
…and ADHD assessments. We are seeking a proactive, tech-savvy administrative professional to help keep daily operations running smoothly and support an…
Added 15 days ago
BT
Part Time Administrative Assistant
Baker Tilly Canada
Red Deer, AB
- Part-time
Added 15 days ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Added 15 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 15 days ago
BL
Administrative Assistant, Banking and Debt Financing
BC Legal Management Association
Vancouver, BC
- Other
Added 15 days ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 15 days ago
BT
Co-Op Administrative Assistant
Baker Tilly Canada
Victoria, BC
- Contract
We are looking for a Co-Op Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 15 days ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Administrative Leadership | Department of Mathematics | Faculty of Science
Added 15 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 15 days ago
Administrative Assistant, Banking and Debt Financing
Lawson Lundell
Vancouver, BC
Added 15 days ago
M
Administrative Assistant, National Tax Services
MNP
AB · Calgary, AB
- Full-time
Make an impact with our National Tax Services team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 15 days ago
Fisheries Administrative Assistant
Musqueam Indian Band
Vancouver, BC
Added 15 days ago
S
Administrative Assistant - Odette Cancer Centre - Regular full-time - 2026-19041 (2026-19041)
Sunnybrook
Toronto, ON
- Full-time
Added 15 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Part-time
Our Public Safety Communications Centre is looking for two dedicated part-time Administrative Assistants III to join the team.
Added 15 days ago
OC
Administrative Assistant
OneSky Community Resources
Penticton 1, BC
- Part-time
The Administrative Assistant is responsible for front‑desk operations and provides a wide range of clerical and administrative support to staff at the OneSky main office. In addition to…
Added 15 days ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
Administrative Leadership | Department of Mathematics | Faculty of Science
Added 15 days ago
M
Administrative Assistant
MNP
Virden, MB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 15 days ago
H
Admin Assistant, ED Better Insights and Health
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 15 days ago
OG
Administrative Assistant
OnTrack Greenville
High Level, AB
- Full-time
Added 15 days ago
RD
Administrative Assistant
RBC Dominion Securities
Toronto, ON
- Full-time

S M Software Solutions Inc

GOAPRDJP000001044 – Administrative Assistant – Junior

AB, Canada
Edmonton, AB, Canada

Internship

Apply About employer

Applications open in a new tab.

Job details

Job type: Internship
Apply by: Nov 17, 2026
Posting language: English
Posted: Oct 18, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001044

We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the Government of Alberta. The successful candidate will assist with processing and tracking Action Requests, managing grant-related requests, preparing and processing invoices, maintaining accurate physical and electronic records, formatting documents, coordinating meetings, and responding to inquiries. The ideal candidate will have strong organizational, communication, document management, and time management skills, along with experience using Microsoft Office, Adobe Acrobat Pro, Outlook, and electronic records management systems.

Role Snapshot

Job Title: GOAPRDJP000001044 – Administrative Assistant – Junior
Client: Government of Alberta
Work Location: Thirteenth Floor, 10020 – 100 Street, Edmonton, Alberta, Canada, T5J 0N3
Work Arrangement: Onsite
Estimated Start Date: November 16, 2026
Estimated End Date: April 30, 2027
Business Days: 115.00
Hours: 7.25 hours per day
Maximum Extension Term: 12 months

Must Have

2 years of experience editing documents using Adobe Acrobat Pro or similar PDF editing software.
2 years of experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems.
2 years of experience proofreading and formatting Word documents in a work setting.
2 years of experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant productivity features.

Nice to Have

2 years of experience with and knowledge of financial transactions, ensuring the accuracy and reliability of financial data, and using Microsoft Excel.
2 years of experience with records management/document management using SharePoint.
2 years of experience working in an environment where work is delivered through a ticketing system or email.
2 years of relevant experience in a role similar to this position. Experience must be applicable to the role.

Description

Duties and Responsibilities

The successful candidate's duties will include, but are not limited to, the following:

Use ARTS to assign, track, and process Action Requests according to Ministry requirements.
Monitor and maintain grant-related Action Requests in the ARTS system.
Respond to inquiries by directing questions to the appropriate area based on a thorough understanding of available contacts and resources.
Compose written responses according to general instructions.
Prepare all invoices for review and approval by the Expenditure Officer.
Process invoices using 1GX.
Maintain accurate physical and electronic records of all invoices and claims.
Organize and maintain branch files by creating records using current records management systems.
Coordinate the master file system to ensure proper record keeping in accordance with Alberta Government standards and expectations.
Proofread and format Word documents.
Track records using Microsoft Excel.
Create documents and memoranda as required.
Copy, scan, fax, file, and manage physical and digital documents.
Organize events, coordinate meetings, and book rooms as required.
Answer phone calls and emails.

Knowledge

The Candidate Should Demonstrate The Following Knowledge

Knowledge of government and departmental administrative policies, processes, and standards, including ministry style guides, processes related to Action Requests (ARs), financial timelines, records management, and hosting policies.
Knowledge of branch business priorities and the ability to apply this knowledge when making decisions and prioritizing activities.
Knowledge of branch programs and services.
Awareness of legislation governing the Access to Information Act (ATIA) and Personal Information Protection Act (POPA), and an understanding of how it applies to branch information.
Awareness of the diverse stakeholder network connected to the branch and its current key issues.
Advanced knowledge of software tools, automated systems, and applications used to carry out responsibilities, including Microsoft Office (Word and Excel), Adobe, relevant web/internet applications, and records management systems.

Skills And Abilities

The candidate should possess the following skills and abilities:

Ability to coordinate and prioritize large volumes of work within short timelines.
Strong interpersonal and communication skills, including the ability to communicate with other staff members, clients, and stakeholders, and to supervise the administrative team.
Strong written communication skills to prepare correspondence, presentations, and other materials for a range of audiences, and to follow up on correspondence as necessary.
Strong organizational skills to prioritize and monitor multiple ongoing tasks.
Effective time management skills, including the ability to prioritize multiple functions efficiently.
Accurate keyboarding and document formatting skills.
Basic research skills to compile information for projects.
Ability to make decisions independently while considering the consequences and impact on the Executive Director and branch.
Ability to work independently under general instruction, take initiative, and follow through with tasks.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by Thursday, October 22, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

APPLY ONLINE

WhatsApp Group

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Note

This is an Onsite role, as specified under the worker model.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

Apply About employer

More about this job

Responsibilities

Process and track Action Requests and grant-related requests, prepare and process invoices, and maintain accurate physical and electronic records. Format documents, respond to inquiries, coordinate meetings and events, and provide general administrative support using government systems and Microsoft Office tools.

Requirements

Requires two years of experience with PDF editing, records and document management, Word document proofreading and formatting, and Microsoft Outlook. The role also calls for strong organization, communication, prioritization, and time-management skills; experience with Excel, SharePoint, financial transactions, and ticketing or email-based workflows is an asset.

Skills

Records Management
Document Management
Adobe Acrobat Pro
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Invoice Processing
Financial Data Accuracy
Action Request Processing
Document Proofreading and Formatting
Organization and Prioritization
Time Management
Written Communication
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Action Requests
ARTS
Grant Requests
Invoice Processing
1GX
Records Management
Document Management
Records Life Cycle
Adobe Acrobat Pro
PDF Editing
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Financial Transactions
Document Proofreading
Document Formatting
Information Systems
Access to Information Act
Personal Information Protection Act
Correspondence
Meeting Coordination
Ticketing Systems
Government Administration

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