Administrative assistant jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 14 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 14 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 14 days ago
CM
Internal/External Posting - Administrative Assistant
Canadian Mental Health Association Lambton Kent
Chatham-Kent, ON · Chatham, Ontario
- Part-time
providing administrative support to ensure efficient operation of the office;
Added 14 days ago
SF
Receptionist And Administrative Assistant
Smith's Funeral Homes
Burlington, ON
- Part-time
Role Description The Receptionist and Administrative Assistant is a part-time, on-site role based out of our Brant Street location in downtown Burlington. This position is responsible for…
Added 14 days ago
DG
Bilingual Senior Administrative Assistant
Doane Grant Thornton LLP
Moncton, NB
- Full-time
As a Bilingual Senior Administrative Assistant your responsibilities will include:
Added 14 days ago
DG
Bilingual Administrative Assistant
Doane Grant Thornton LLP
Moncton, NB
- Full-time
As an Administrative Assistant (Bilingual) your responsibilities will include:
Added 14 days ago
GR
Administrative Assistant
Global Relay
Halifax, NS
- Contract
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month…
Added 14 days ago
SP
Purchasing Administrative Assistant
Seymour Pacific Developments
Campbell River, BC
- Full-time
The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the…
Added 14 days ago
CC
Administrative Assistant
CenerTech Canada Ltd.
Calgary, AB
- Full-time
Experience working with teams in China or supporting cross-border communication is an asset
Added 14 days ago
PT
School Secretary (#067-PC); Part-Time
Pembina Trails School Division
Winnipeg, MB
- Part-time
Assists the Administrative Secretary and Assistant Administrative Secretary to ensure the efficient operation of the school office
Added 14 days ago
Administrative Assistant (0.43 FTE)
Winnipeg Regional Health Authority
Winkler, MB
…multiple tasks with ease? We are looking to hire a part time Administrative Assistant to help our team connect people with barriers to employment. This position offers a wide variety of…
Added 14 days ago
Audit Administrative Assistant - Assurance - Toronto
EY
Toronto, ON
As an Audit Administrative Assistant, you will be a professional member of the EY Assurance team. Together with our substantial investments in technology, knowledge, and learning resources…
Added 14 days ago
EM
Administrative Assistant
Enviro-Tech Mechanical Services Ltd.
Vancouver, BC
- Full-time
The Administrative Assistant will provide administrative support to our service operations. This will include maintaining data and records, portal and vendor engagement, customer contract…
Added 14 days ago
Administrative Assistant/Provincial Offences Act (POA) Clerk - Internal
City of Kenora
Kenora, ON
Job Title: Administrative Assistant/Provincial Offences Act (POA) Clerk
Added 14 days ago
Administrative Assistant/Provincial Offences Act (POA) Clerk
City of Kenora
Kenora, ON
Job Title: Administrative Assistant/Provincial Offences Act (POA) Clerk
Added 14 days ago
A
Human Resources Administrator
Amico
Mississauga, ON
- Full-time
Added 15 days ago
School Administrative Assistant - Yarmouth Cons. Mem High (YCMHS) - PT-Perm (3.5hrs) 2026 (93032)
Nova Scotia Regional Centres for Education & CSAP
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Position: Administrative Assistant (School Based) - Permanent - Part Time: 8:30am to 12:00pm
Added 15 days ago
Administrative Assistant, SASS
Cape Breton University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Cape Breton University (CBU) is looking for an Administrative Assistant in the School of Arts and Social Sciences. This will be approximately 10-month limited term.
Added 15 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 15 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 15 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Meadow Lake, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 15 days ago
GC
Administrative Assistant, Maintenance (Temporary)
Glencore Canada
Elkford, BC
- $56,000 CAD / year
- Temporary
Reporting to the General Supervisor, Maintenance, the Administrative Assistant, Maintenance (Temporary) is responsible for managing the clerical responsibilities of the maintenance…
Added 15 days ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 15 days ago
SJ
Admin Assistant CM 4M Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
Minimum of 2 years of progressively responsible secretarial/administrative experience, preferably in a hospital setting, is an asset
Added 15 days ago
PE
Administrative Assistant
PTW Energy Services
Hinton, AB
- Full-time
PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project…

S M Software Solutions Inc

GOAPRDJP000001044 – Administrative Assistant – Junior

AB, Canada
Edmonton, AB, Canada

Internship

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Internship
Apply by: Nov 17, 2026
Posting language: English
Posted: Oct 18, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001044

We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the Government of Alberta. The successful candidate will assist with processing and tracking Action Requests, managing grant-related requests, preparing and processing invoices, maintaining accurate physical and electronic records, formatting documents, coordinating meetings, and responding to inquiries. The ideal candidate will have strong organizational, communication, document management, and time management skills, along with experience using Microsoft Office, Adobe Acrobat Pro, Outlook, and electronic records management systems.

Role Snapshot

Job Title: GOAPRDJP000001044 – Administrative Assistant – Junior
Client: Government of Alberta
Work Location: Thirteenth Floor, 10020 – 100 Street, Edmonton, Alberta, Canada, T5J 0N3
Work Arrangement: Onsite
Estimated Start Date: November 16, 2026
Estimated End Date: April 30, 2027
Business Days: 115.00
Hours: 7.25 hours per day
Maximum Extension Term: 12 months

Must Have

2 years of experience editing documents using Adobe Acrobat Pro or similar PDF editing software.
2 years of experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems.
2 years of experience proofreading and formatting Word documents in a work setting.
2 years of experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant productivity features.

Nice to Have

2 years of experience with and knowledge of financial transactions, ensuring the accuracy and reliability of financial data, and using Microsoft Excel.
2 years of experience with records management/document management using SharePoint.
2 years of experience working in an environment where work is delivered through a ticketing system or email.
2 years of relevant experience in a role similar to this position. Experience must be applicable to the role.

Description

Duties and Responsibilities

The successful candidate's duties will include, but are not limited to, the following:

Use ARTS to assign, track, and process Action Requests according to Ministry requirements.
Monitor and maintain grant-related Action Requests in the ARTS system.
Respond to inquiries by directing questions to the appropriate area based on a thorough understanding of available contacts and resources.
Compose written responses according to general instructions.
Prepare all invoices for review and approval by the Expenditure Officer.
Process invoices using 1GX.
Maintain accurate physical and electronic records of all invoices and claims.
Organize and maintain branch files by creating records using current records management systems.
Coordinate the master file system to ensure proper record keeping in accordance with Alberta Government standards and expectations.
Proofread and format Word documents.
Track records using Microsoft Excel.
Create documents and memoranda as required.
Copy, scan, fax, file, and manage physical and digital documents.
Organize events, coordinate meetings, and book rooms as required.
Answer phone calls and emails.

Knowledge

The Candidate Should Demonstrate The Following Knowledge

Knowledge of government and departmental administrative policies, processes, and standards, including ministry style guides, processes related to Action Requests (ARs), financial timelines, records management, and hosting policies.
Knowledge of branch business priorities and the ability to apply this knowledge when making decisions and prioritizing activities.
Knowledge of branch programs and services.
Awareness of legislation governing the Access to Information Act (ATIA) and Personal Information Protection Act (POPA), and an understanding of how it applies to branch information.
Awareness of the diverse stakeholder network connected to the branch and its current key issues.
Advanced knowledge of software tools, automated systems, and applications used to carry out responsibilities, including Microsoft Office (Word and Excel), Adobe, relevant web/internet applications, and records management systems.

Skills And Abilities

The candidate should possess the following skills and abilities:

Ability to coordinate and prioritize large volumes of work within short timelines.
Strong interpersonal and communication skills, including the ability to communicate with other staff members, clients, and stakeholders, and to supervise the administrative team.
Strong written communication skills to prepare correspondence, presentations, and other materials for a range of audiences, and to follow up on correspondence as necessary.
Strong organizational skills to prioritize and monitor multiple ongoing tasks.
Effective time management skills, including the ability to prioritize multiple functions efficiently.
Accurate keyboarding and document formatting skills.
Basic research skills to compile information for projects.
Ability to make decisions independently while considering the consequences and impact on the Executive Director and branch.
Ability to work independently under general instruction, take initiative, and follow through with tasks.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by Thursday, October 22, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

APPLY ONLINE

WhatsApp Group

For daily job updates, you can also join our WhatsApp group using the link below:

Join our WhatsApp Group

Note

This is an Onsite role, as specified under the worker model.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

Apply on LinkedIn About employer

More about this job

Responsibilities

Process and track Action Requests and grant-related requests, prepare and process invoices, and maintain accurate physical and electronic records. Format and proofread documents, respond to inquiries, coordinate meetings and events, and provide general administrative support.

Requirements

The role requires at least two years of experience with PDF editing, records and document management, Word document proofreading and formatting, and Microsoft Outlook. Preferred experience includes financial transactions and Excel, SharePoint records management, ticketing or email-based workflows, and similar administrative work.

Skills

Records Management
Document Management
Adobe Acrobat Pro
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Invoice Processing
Financial Data Accuracy
Action Request Processing
Document Proofreading
Document Formatting
Time Management
Organization
Communication
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Government of Alberta
Administrative Support
Action Requests
ARTS
Grant Administration
Invoice Processing
1GX
Records Management
Document Management
Records Life Cycle
Physical Records
Electronic Records
Adobe Acrobat Pro
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
PDF Editing
Document Proofreading
Document Formatting
Financial Transactions
Ticketing Systems
Access to Information Act
Personal Information Protection Act
Meeting Coordination
Correspondence
Information Systems

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Administrative assistant jobs in Canada

Administrative Assistant 4 - Street Crime Unit (up to two year term)

Administrative Assistant 3 - Records

Internal/External Posting - Administrative Assistant

Receptionist And Administrative Assistant

Bilingual Senior Administrative Assistant

Bilingual Administrative Assistant

Administrative Assistant

Purchasing Administrative Assistant

Administrative Assistant

School Secretary (#067-PC); Part-Time

Administrative Assistant (0.43 FTE)

Audit Administrative Assistant - Assurance - Toronto

Administrative Assistant

Administrative Assistant/Provincial Offences Act (POA) Clerk - Internal

Administrative Assistant/Provincial Offences Act (POA) Clerk

Human Resources Administrator

School Administrative Assistant - Yarmouth Cons. Mem High (YCMHS) - PT-Perm (3.5hrs) 2026 (93032)

Administrative Assistant, SASS

Administrative Assistant 4 - Street Crime Unit (up to two year term)

Administrative Assistant 3 - Records

Office Administrative Assistant

Administrative Assistant, Maintenance (Temporary)

Partner Administrative Assistant, Indirect Tax

Admin Assistant CM 4M Medicine

Administrative Assistant

Contact us

Advertised starting pay

Where work happens

Work requirements

Administrative assistant jobs in Canada