Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 3, 2026

Hiring at a glance

View jobs

Open jobs: 2,075
Employers: 1,083

Advertised starting pay

Average starting payCAD / hour: $27.36Across 315 listings
Average starting payCAD / year: $53,959Across 92 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%253 listings
On-site: 87%1,807 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (61), City of Saint John (44), MNP (38).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 13 days ago
TH
Department Administrative Assistant (Temporary Full Time) -C People Health
Trillium Health Partners
ON · ON, Canada
- Full-time
Position: Department Administrative Assistant
Added 13 days ago
C
Full Time Administrative Assistant - BRIC - Yorkton Admin
Co-op
Yorkton, SK
- Full-time
Added 13 days ago
H
Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: The Administrative Assistant is acco
Added 13 days ago
H
Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Full-time
Added 13 days ago
GS
Temporary Part Time Administrative Assistant
Good Spirit School Division 204
Canora, SK
- Part-time
The Good Spirit School Division Invites applications for a Temporary Part-Time Administrative Assistant
Added 13 days ago
TH
Senior Administrative Assistant | Temporary Full time | SVP Patient Care AQ | CVH
Trillium Health Partners
ON · ON, Canada
- Full-time
Added 13 days ago
N
Administrative Assistant
NetworkPedia
AB · Edmonton, AB
- Contract
NetworkPedia is seeking a detail-oriented Administrative Assistant to support government administrative operations, financial processing, records management, and document coordination in…
Added 13 days ago
UC
Administrative Assistant
Unity Christian High School (MI)
Chilliwack, BC
- Full-time
…inviting applications for a warm, organized, and dependable Administrative Assistant to join our school community beginning January 4,…
Added 13 days ago
VC
Administrative Assistant I, Supply Room - Full-time
VON Canada (Nova Scotia)
Halifax, NS
- Full-time
Added 13 days ago
MU
ADMINISTRATIVE SECRETARY (BAND LEVEL 6)
Memorial University, Newfoundland and Labrador
St. John's, NL
- $57,336 to $67,257 CAD / year
- Full-time
The Administrative Secretary will perform responsible secretarial work in support of the academic function of the Department of Economics and will be responsible for the full scope of…
Added 13 days ago
MT
Bilingual Administrative Assistant, MT Academy
McCarthy Tétrault LLP
Montreal, QC
- Full-time
Added 14 days ago
GC
Administrative Assistant
Guardian Capital Group
Toronto, ON
- Full-time
Added 14 days ago
CC
Administrative Assistant
Canadian Cancer Society
Ottawa, ON
- Volunteer
As the Administrative Assistant, you will be responsible for:
Added 14 days ago
SP
Clinical Administrative Assistant
Sherwood Park Primary Care Network
Sherwood Park, AB
- $20.19 to $26.59 CAD / hour
- Full-time
Sherwood Park-Strathcona County Primary Care Network (SPPCN) is seeking a Clinical Administrative Assistant to join our clinical administration team. This role supports the effective and…
Added 14 days ago
US
Administrative Assistant
UPS Supply Chain Solutions
Mirabel, QC · CA - MIRABEL AIR SORT (PQMIR)
- Part-time
Added 14 days ago
Administrative Assistant - Slaight Centre Research
CAMH
Toronto, ON
CAMH is currently seeking a full-time, contract (12 months) Administrative Assistant to provide senior administrative support across the Azrieli Adult Neurodevelopmental Centre and the…
Added 14 days ago
S
Receptionist / Administrative Assistant
STARS
Saskatoon, SK
- Full-time
Added 14 days ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $28 USD / hour
- Contract
Our government-based client in downtown Toronto is seeking an organized and detail-oriented Administrative Assistant to provide administrative support, coordinate daily office activities,…
Added 14 days ago
MG
Receptionist/ Administrative Assistant
Municipal Group of Companies
Moncton, NB
- Full-time
…seeking the knowledge and expertise of a full-time Receptionist/ Administrative Assistant based out of our Moncton, NB…
Added 14 days ago
GC
Administrative Assistant, Payroll
Glencore Canada
Sparwood, BC
- $60,000 to $70,000 CAD / year
- Full-time
Added 14 days ago
Automotive Production Administrative Assistant
Clutch Technologies Inc.
Enfield, NS
Added 14 days ago
Grand Council of Crees Eeyou Istchee - Administrative Assistant
Cree Nation Government
Mistissini, QC
The Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office.
Added 14 days ago
C
Administrative Assistant
CIBC
Toronto, ON
- Full-time
Added 14 days ago
U
Administrative Assistant
UPS
Mirabel, QC
- Part-time
Added 14 days ago
AW
Administrative Assistant
Agilus Work Solutions
Montreal, QC
- Contract
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to their team. This role is ideal for someone who…

S M Software Solutions Inc

GOAPRDJP000001047 – Administrative Assistant – Intermediate

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 18, 2026
Posting language: English
Posted: Oct 19, 2026

Original job description

Client: Government of Alberta – GOAPRDJP000001047

We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative and clerical support, document proofreading and formatting, accurate data entry, records management, client service, and information processing. The successful candidate will respond to inquiries, process educational credential assessments and certification requests, maintain accurate client records, provide administrative support, and collaborate with internal teams and external stakeholders to ensure efficient program delivery.

Role Snapshot

Job Title: GOAPRDJP000001047 – Administrative Assistant – Intermediate
Client: Government of Alberta
Work Location: Sixth Floor, 9920 – 108 Street, Edmonton, Alberta, Canada, T5K 2M4
Work Arrangement: Onsite
Estimated Start Date: September 11, 2026
Estimated End Date: November 30, 2027
Business Days: 267.00
Hours per Day: 7.25
Maximum Extension Term: 12 months

Must Have

3 years of experience proofreading and formatting Word documents in a work setting.
3 years of experience in accurate data processing and/or data entry.
3 years of relevant experience in a role similar to this position, with experience applicable to the role.

Nice to Have

3 years of demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating with diverse audiences.
3 years of experience reviewing and analysing document content.
3 years of experience working in a call centre environment, responding to inquiries over the phone or by email and tracking detailed notes on requests in a call-tracking system.

Description

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting with daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

Client Service & Communication
Serve as the primary contact for phone and email inquiries from educators, operators, parents, stakeholders, and the public.
Provide accurate, timely, and respectful responses; assess urgency, manage high call volumes, respond to repetitive questions from callers, and de-escalate difficult situations.
Explain certification requirements, policies, procedures, assessment processes, and upgrading options.
Processing Credential Assessment & Certification
Assess Canadian and international educational credentials against Alberta Child Care Staff Certification standards.
Review programs of study and make certification decisions or recommendations in alignment with legislation and policy.
Manage first-level certification appeals; confirm, revise, or escalate decisions as required.
Review and process staff qualification exemptions within assigned authority.
Managing Information Systems & Records
Accurately enter, maintain, and review client data in CCIS and ECDS.
Open, update, and manage client files; verify documents for completeness and accuracy.
Monitor system data quality and identify issues requiring referral or follow-up.
Administrative & Team Support Expectations
Provide administrative support, including file management, scanning, data entry, correspondence, and document processing.
Assist clients and staff with forms, online applications, and document submission.
Support the training and development of new assessors and administrative staff; assist with reassessments.
Stakeholder & Program Support Expectations
Liaise with educational institutions, assessment bodies, and other jurisdictions to verify credentials.
Maintain relationships with organizations delivering the Level 1 Child Care Orientation Course.
Contribute to system testing, process improvements, and the development of guides, forms, certificates, and communication materials.

How to Apply

If you have the required experience and are available for new opportunities, kindly send the following mandatory documents to hrsmss@smsoftconsulting.com by October 20, 2026, at 4:00 PM EST.

Mandatory Documents

Updated Resume in Word format (Mandatory)
Skills Matrix and References (Mandatory)
Expected Hourly Rate (Mandatory)
Visa Status (Mandatory)
LinkedIn ID (Mandatory)

Without the mandatory documents, we cannot submit a candidate.

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Additional Information

Work Arrangement: Per the worker model, this is an onsite role.

We make sure to screen every resume we receive in response to the positions shared, but we cannot reply to every applicant due to the heavy workload. However, only shortlisted candidates with the required skills will be contacted.

Email is the best way to reach us.

You have received this message either as a result of contacting our company to express interest in employment or as a result of posting your resume in a location that can be accessed by recruiters or HR specialists, which suggests an interest in being contacted about employment opportunities.

Apply About employer

More about this job

Responsibilities

Respond to inquiries from clients and stakeholders, explain certification requirements and processes, and assess educational credentials and certification requests under applicable standards and policies. Maintain accurate client records and system data, provide administrative and team support, and collaborate with institutions and internal teams to support program delivery and process improvements.

Requirements

The role requires at least three years of experience proofreading and formatting Word documents, accurate data processing or entry, and relevant experience in a similar position. Preferred experience includes cross-functional collaboration under time-sensitive deadlines, document analysis, and call centre inquiry handling with detailed call tracking.

Skills

Document Proofreading And Formatting
Data Entry And Processing
Records Management
Client Service
Phone And Email Communication
Credential Assessment
Document Review And Analysis
Certification Processing
Call Tracking
Information Processing
Cross-Functional Collaboration
File Management
Data Quality
Stakeholder Liaison
Administrative Support
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
CCIS
ECDS
Educational Credential Assessment
Alberta Child Care Staff Certification
Child Care Certification
Certification Appeals
Qualification Exemptions
Client Records
Data Entry
Data Processing
Document Proofreading
Document Formatting
Records Management
Call Tracking System
Client Service
Credential Verification
Program Of Study Review
Legislation And Policy
Online Applications
File Management
Data Quality
Stakeholder Relations
System Testing
Process Improvement
Administrative Support

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