House Manager & Family Assistant
Location: Kelowna, British Columbia (V1W 0B6)
Employment Type: Part-Time; 15 hours a week.
Proposed Start Date: ASAP
Compensation: $30-35, based on experience.
Proposed Schedule: Monday - Thursday 3pm-6pm with flexibility for occasional evening/weekend childcare needs.
Requirements
- Valid driver’s license and reliable transportation (must live within 30 minutes of Kelowna)
- Ability to maintain a smoke-free environment
About Our Family
We are a driven and warm, down to earth, family-focused household with two young boys, ages 1 and 4 years old. Our children are energetic, curious, and full of personality, and attend daycare. This is a joyful and full season of life for our family as we balance growing careers, parenting, and building a home environment that supports our lifestyle goals.
Both parents work full time. Dad is a financial advisor and Mom works remotely in the pharmaceutical field. While our professional lives are demanding, our focus at home is creating a calm, organized environment where we can be present with our children and enjoy meaningful family time together.
We value positivity, and strong relationships, while also holding high expectations for how our home functions day to day. Consistency, routines, and thoughtful organization are important to us. Mom has built systems that help the household operate smoothly, and maintaining those systems with care and attention to detail will be an important part of this role’s success.
We are looking for someone who takes pride in maintaining a well-run home and who brings a positive, growth-minded approach to their work. The right person will help create ease and flow in our daily lives while honoring the structure and routines already in place. Ultimately, we hope to build a long-term partnership with someone who
genuinely enjoys this type of work and values supporting a family through the evolving seasons of life.
Who You Are
You are an experienced professional who takes pride in running a home with a high level of organization, consistency, and attention to detail. You approach your work with ownership and care, and you naturally see what needs to be done before being asked.
You are systems-minded and thrive in environments where routines and structure matter. You are comfortable maintaining existing household systems while also identifying opportunities to improve organization, flow, and efficiency within the home.
You enjoy supporting families in meaningful ways while maintaining healthy boundaries and professionalism. You understand the importance of discretion and respect the privacy of a home environment, particularly when parents are working remotely.
While childcare is not the primary focus of this role, you are comfortable supporting the end of day pick up routine and assisting with the children when needed. You genuinely enjoy being around young children, being engaging and creative with the early childhood developmental stages and understand the rhythm of family life.
You are self-directed, reliable, and proactive. You communicate clearly with parents about household updates and priorities and take initiative to ensure the home continues to run smoothly day to day.
Most importantly, you are seeking a long-term role where you can take pride in maintaining a well-run home and becoming a trusted part of a family’s support system.
Key Qualities Include
- Highly organized with strong attention to detail
- Strong initiative and ability to work independently
- Experience managing private homes with established systems
- Professional, discreet, and respectful of privacy
- Strong communication skills, transparent with a collaborative mindset • Self-starter who takes ownership of responsibilities
- Tech-savvy and comfortable managing calendars and household systems • Skilled at maintaining a high standard of organization and home care
- Experienced with meal preparation and household logistics
- Comfortable supporting young children when needed
- Positive, growth-minded attitude and openness to coaching and feedback
- Aligned with a healthy, active, wellness forward lifestyle a bonus
- Seeking a long-term role supporting a growing family
Key Responsibilities
This role is primarily focused on household management, organization, meal preparation, and supporting the daily rhythm of the home while assisting with brief afternoon pick up routines for the children.
Household Management & Organization
- Maintain household organization systems including closets, storage, pantry
- Reset and tidy rooms daily to maintain overall home order, load/unload dishwasher, wipe surfaces, and vacuum high-traffic areas
- Ensure the home is consistently prepared for cleaning services
- Oversee household schedules and organizational systems
- Conduct seasonal swaps for clothing, décor, and household items • Prepare for family events, holidays, and guest stays
- Coordinate donation drop-offs and household organization projects • Support packing and unpacking for travel or seasonal transitions • Coordinate and supervise household service providers
Inventory Management & Errands
- Track and restock pantry, fridge, toiletries, and household supplies • Maintain running household supply lists
- Coordinate and manage household orders (Amazon, Costco, etc.) • Run errands including grocery shopping, returns, dry cleaning, and gift purchasing • Handle package pickup, mail sorting, and deliveries
Meal Planning & Preparation
- Plan and prep healthy meals and snacks for the entire family
- Prepare, wash and prep fresh ingredients simple meals using whole-food ingredients • Maintain a clean and organized kitchen after meal preparation
Laundry & Linen Care
- Wash, dry, fold, and organize family laundry
- Steam clothing and prepare outfits as needed
- Maintain existing laundry systems established in the home
- Manage linens including bedding and towels
- Keep laundry areas organized and stocked with supplies
Vehicle Management
- Schedule and oversee seasonal vehicle maintenance
- Ensure vehicles are fueled, cleaned, and organized
Vendor & Property Oversight
- Coordinate and schedule service providers such as cleaners or contractors • Research and coordinate home maintenance or repair needs
- Conduct regular walk-throughs of the home and yard to ensure upkeep • Monitor property systems including hot tub and sauna
- Oversee seasonal home and yard needs
Family Support & Child Assistance
- Support the afternoon-evening routine and assist with daycare pick ups • Unload backpacks, clothing, and daily essentials for children
- Provide light supervision or childcare when needed
- Assist with child-related organization and errands
Deep Cleaning & Special Projects
- Coordinate quarterly deep cleaning projects such as appliances and storage areas • Maintain organization in key zones including mudroom, play areas, and closets • Organize seasonal items and children’s gear, support toy rotations. • Support household improvement or organization projects
Administrative & Personal Assistant Support
- Assist with travel planning and logistics
- Maintain family calendars and reminders
- Assist with scheduling appointments or coordinating household needs
How to Apply
Please submit:
- A brief introduction about yourself and why you are interested in this role • Your updated resume
- At least two professional references
Please note this role requires a background check.
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