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Added 28 mins ago
Office Coordinator
Quantum Management Services Ltd.
Toronto, ON
$22 to $24 CAD / hour
Contract
We're looking for an organized and reliable Office Coordinator to join our client in downtown Toronto. This is a great opportunity for someone who enjoys keeping things organized,…
Added 28 mins ago
Health And Safety Coordinator
INA Solution
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
The Health & Safety Coordinator is responsible for supporting and coordinating health and safety initiatives across field and office operations. This role works closely with employees,…
Added 28 mins ago
Safety Coordinator
DM Henderson Roofing Ltd.
Dawson Creek, BC
Full-time
We are looking for an experienced Safety Coordinator to join our team and help maintain and continuously improve an exceptional safety program across our field and construction operations.…
Added 29 mins ago
Traffic Coordinator
FCC Canada
Toronto, ON
The Traffic & Logistic Coordinator will report to: Traffic Manager
Added 29 mins ago
Diversion Case Manager, Downtown Services and Drop-in
Youth Services Bureau of Ottawa
Ottawa, ON
Full-time
Reports to: Coordinator, Downtown Services and Drop-In
Added 29 mins ago
Bilingual Diversion Case Manager, Downtown Services and Drop-in
Youth Services Bureau of Ottawa
Ottawa, ON
Full-time
Reports to: Coordinator, Downtown Services and Drop-In
Added 42 mins ago
Business Development Coordinator (ASL 5)
Jobbe
Saint John, NB
Full-time
NBCC is currently seeking a dynamic and competent leader for the position of Business Development Coordinator (ASL5). Our College is committed to transforming lives and communities. When…
Added 42 mins ago
Communications Officer
Jobbe
Corner Brook, NL
Full-time
Education: Completion of a Diploma or Degree in Marketing, Communications, Public Relations, Business Administration or a related field.
Added 42 mins ago
IT Support Coordinator
ethree Consulting
St. John's, NL
Full-time
The IT Support Coordinator uses strong communication and customer‑service skills to explain technical concepts to non‑technical audiences and build trusted relationships with external…
Added 44 mins ago
Recruitment Coordinator
North American Construction Group Inc.
Acheson, AB
Full-time
We are seeking a Recruitment Coordinator to support our Human Resources team by focusing on supporting the staff recruitment requirements of NACG’s companies. The succsessful candidate in…
Added 56 mins ago
Shipping & Receiving Coordinator
Amphenol Communications Solutions
Markham, ON
Full-time
The Shipping & Receiving Coordinator is responsible for coordinating the day-to-day shipping, receiving, storage, and movement of materials, products, samples, equipment, and other supplies…
Added 56 mins ago
Human Resource Coordinator (Construction)
PACT
Mississauga, ON
Full-time
The HR Coordinator will support the successful delivery of the Pearson Accelerator Construction Team (PACT) program by providing human resources, employee relations, onboarding, training,…
Added 56 mins ago
Trades Coordinator
Spartan Delta Corp.
Calgary, AB
Full-time
Spartan Delta Corp. is seeking an individual to fulfill the responsibilities of a Trades Coordinator in the Field Operations team. This role is responsible for coordinating schedules and…
Added 58 mins ago
Infrastructure Coordinator
JDS Energy & Mining
Vancouver, BC
The Infrastructure Coordinator supports the planning, coordination, and execution of infrastructure projects within mining environments. This position works closely with engineering,…
Added 58 mins ago
Shafts & Headframes Package Coordinator
JDS Energy & Mining
Vancouver, BC
The Shafts & Headframes Package Coordinator supports the coordination and delivery of shaft and headframe packages for mining projects. This position works closely with engineering,…
Added 58 mins ago
Donor Recognition Coordinator
Alberta Cancer Foundation
Calgary, AB
Full-time
Reporting to the Manager, Recognition, the Donor Recognition Coordinator will bring organization and attention to detail to a variety of donor recognition and stewardship initiatives. This…
Added 58 mins ago
HR Coordinator (Construction)
PACT
ON · Mississauga, Ontario
The HR Coordinator will support the successful delivery of the Pearson Accelerator Construction Team (PACT) program by providing human resources, employee relations, onboarding, training,…
Added 1 hour ago
French Language Interpreter/Accreditation Project Officer
Government of Nunavut Recruitment
Iqaluit, NU
Full-time
…with the Executive Director, Quality Assurance-Risk Management Coordinator, and the Senior Leadership…
Added 1 hour ago
Accounting & Project Controls Coordinator
Broccolini Construction Inc.
ON · Ottawa, Ontario
Full-time
We’re looking for a Health, Safety and Environment (HSE) Coordinator who is passionate, detail-oriented, and proactive to help ensure the well-being of our teams across job sites. Working…
Added 1 hour ago
Project Manager
BELFOR CANADA INC.
Toronto, ON
$65,000 to $80,000 CAD / year
Full-time
…This position is considered a first point of contact in the field that communicates professionally with all customers, subcontractors, consultants and insurance company…
Added 1 hour ago
Heartland Positions (Laborers, Carpenters, Equipment Operators, Foreman, Site Services Coordinator)
Backwoods Energy Services
Edmonton, AB · Fort Saskatchewan, AB · Lamont, AB
Added 1 hour ago
Shipping & Receiving Coordinator
IMT CORPORATION
ON
$50,200 to $62,500 CAD / year
Elevate your expertise with IMT Precision! We are recruiting for a Shipping & Receiving Coordinator to join our team and contribute to the delivery of essential manufacturing solutions with…
Added 1 hour ago
Coordinator, Showhomes, designQ
Qualico Developments Canada Ltd.
Edmonton, AB
Full-time
Collaborating with Field Coordinator and Builder Marketing Teams on Sales Centre layouts and requirements.
Added 1 hour ago
Coordonnateur(trice) Projets / Project Coordinator
Veolia | North America
Montreal, QC
Full-time
College or university degree in mechanical/civil engineering technology or related field
Added 1 hour ago
Treatment Coordinator (Full time) – Davis Orthodontics Danforth
Canadian Dental Services Corporation
Toronto, ON
Full-time
Treatment Coordinator (Full time) - Davis Orthodontics Danforth

SAIT

Facilities Data and Systems Coordinator

Calgary, AB, Canada

Pay: Salary range: $63,995.75 - $83,109.65
Experience: 3 - 5 years of experience in IWMS administration, Archibus administration, VFA, or other asset management database management.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Facilities Management ensures SAIT's buildings and grounds are safe, functional and welcoming. Join a team dedicated to equipping learners and faculty with state-of-the-art spaces through sustainable growth.

The Opportunity

Job classification: A5157 - Technologist III

# of positions: 2

Salary range: $63,995.75 - $83,109.65

Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week: 36.25

Paid leave: 3 weeks vacation per year

Deadline to apply: 4:00PM, October 5, 2026

The Facilities Data and Systems Coordinator is responsible for maintaining the accuracy and integrity of facilities drawings, space records, and facilities management systems.

The role administers the Integrated Workplace Management System (IWMS), manages facility and space data across multiple platforms, and ensuring accurate documentation to support campus planning, operations, and strategic decision-making.

\nHow you'll contribute

Drawing Management:

Maintain campus base drawings and IWMS drawings, ensuring consistency and following established drawing standards.
Maintain and administer the Facilities Management drawing library, both physical and electronic records.
Create and populate new space data records for property, buildings and rooms based upon newly renovated space, newly constructed buildings or new acquisition of space.
Maintain drawing library catalogue and archival processes to preserve historical records and ensure current information is easily accessible.
Support space management initiatives by providing accurate drawing information for planning, occupancy, and reporting purposes.
Respond to requests for drawings and facility documentation, following appropriate document control practices.
Point of Contact (POC) for drawings and data with the ability to be proactive and resolve data discrepancies.

Manage Facilities Management System:

Administer and maintain the Integrated Workplace Management System (IWMS) in place (Archibus), ensuring data integrity, functionality, and alignment with operational requirements.
Update IWMS for existing interior space, buildings, facilities, and site documentation.
Maintain accurate, complete, and current facility-related data across multiple systems, including VFA, BLIMS, and Cormant.
Monitor data quality through regular audits, validation, and reconciliation activities, resolving discrepancies in collaboration with system users and stakeholders.
Assist with gathering physical asset data in the field as needed to maintain asset management database.
Calculate space occupancy based on building code as requested.
Coordinates with Archibus vendor and hosting service to support cohesive implementation and troubleshooting system errors.
Respond to requests to update and report on existing space drawings and room number assignments.
Configure and maintain system records related to buildings, spaces, assets, and infrastructure to support operational and strategic decision-making.

Training and Reporting:

Training of internal and external clients on Archibus software, incorporation of data as required for reporting to third party or internal stakeholders
Creation of custom views/reports for internal and external stakeholders
Respond to regular and ad-hoc requests for facility, asset, and space data, presenting information in meaningful formats.

Operations, Special Projects and Other Duties:

Administer and maintain the Facilities Management SharePoint site.
Actively participate in Committees.
Contribute to team planning, process improvement, knowledge sharing, and team-building activities.

What you bring

Certificate or Diploma in Facility Management, Architectural Technology, Engineering Technology, or a related field. Equivalent combination of experience and education may be considered.
3 - 5 years of experience in IWMS administration, Archibus administration, VFA, or other asset management database management.
Facilities Management Professional or other facilities related designation is asset.
Excellent verbal and written communication skills.
Strong data management and organizational skills, with a high level of accuracy and attention to detail.
Demonstrated ability to take initiative and ownership of assigned processes to ensure effective, efficient, and continuous delivery of results.

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.

Together, we build bold futures

At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including:

Generous time off to pursue other passions and support your wellbeing

SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported

Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate

Access to a Health Spending or Taxable Spending Account

Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses

Defined Benefit pension through LAPP to help you retire with confidence

Excellent dining options on campus

Free access to our fitness facilities and group fitness classes

And the perks keep on coming!

About SAIT

At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.

Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here.

We’re committed to community and belonging

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.

Apply About employer

More about this job

Responsibilities

The Facilities Data and Systems Coordinator maintains the integrity of facilities drawings, space records, and management systems like Archibus. This role also provides data reporting, supports campus planning, and trains stakeholders on facility management software.

Requirements

Candidates must possess a certificate or diploma in Facility Management, Architectural Technology, Engineering Technology, or a related field. A minimum of 3-5 years of experience in IWMS or asset management database administration is required.

Skills

IWMS administration
Archibus
Data management
Drawing management
Facility management
Asset management
Technical documentation
Space planning
Reporting
Communication skills
Organizational skills
Attention to detail
VFA
BLIMS
Cormant
SharePoint

Benefits

Medical insurance
Dental insurance
Vision insurance
Mental health support
Health spending account
Taxable spending account
Professional development
Tuition support
Defined benefit pension
Paid vacation
Fitness facilities access

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
IWMS
Archibus
Data Integrity
Drawing Management
Space Planning
Asset Management
VFA
BLIMS
Cormant
SharePoint
Architectural Technology
Engineering Technology
Database Management
Reporting
Documentation
Campus Planning
Operational Support
Technical Training
Facility Documentation

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