Executive Assistant, Assessment Services Division

The Saskatchewan Assessment Management Agency (SAMA) is an independent agency that develops and administers property assessment policy for the province, and provides property appraisal services to over 750 of Saskatchewan’s urban and rural municipalities.

Position Overview:
The successful candidate will join SAMA's Assessment Services Division as an Executive Assistant in this full-time permanent position. Reporting to the Managing Director, Assessment Services Division, the incumbent will provide high-level administrative support to the Managing Director and Assessment Services Management Team, while overseeing Central Office reception staff.

The Executive Assistant will be responsible for:

• Manage, supervise, and mentor Central Office reception staff, including recruitment, work assignments, and performance management.
• Organize and attend weekly management conference calls by preparing agendas, compiling reports, recording and distributing minutes and action items, and maintaining divisional progress reports to support leadership decision-making.
• Organize and attend monthly in-person management meetings by preparing agendas, organizing and distributing meeting materials, arranging attendance and logistics, booking facilities, recording meeting minutes and action items, and maintaining accurate meeting records.
• Schedule and organize the annual executive regional tour by coordinating travel arrangements, accommodations, meeting dates, and hospitality requirements in collaboration with the management team.
• Perform a weekly review of assessment-related public notices and update tracking records to ensure municipalities have timely access to current assessment information.
• Update assessment status information to ensure municipalities and property owners have access to current assessment information through online systems.
• Performing other related duties as assigned.

Required Qualifications and Skills:

• Post-secondary certificate or diploma in business, office management, or a related field.
• Minimum five (5) years of experience providing high-level administrative support.
• Sound knowledge of the functions and activities of the Assessment Services Division.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.  
• Excellent written and verbal communication skills.
• Strong organizational and workload management skills with the ability to coordinate multiple priorities and supervise staff.  
• Ability to establish and maintain effective working relationships with staff and management at all levels.
• Ability to maintain confidential information.
• Ability to travel periodically to attend agency meetings.

Both a cover letter and resume will be used in the screening process. Candidates under consideration may be required to participate in assessments to determine position suitability.

Benefits:

SAMA offers an attractive benefits package focusing on work/life balance. Benefits include vacation leave and Scheduled Days Off, pension plan, medical, dental, vision coverage, health care spending account as well as professional development and training programs.

Competition #: 26-ASD32                                              Hours of Work: 40 hours per week                             

Status: Permanent                                                             Scope: Out-of-Scope

Closing Date: November 27, 2026

How to Apply:

If this opportunity appeals to you, please visit the Careers section of our website at http://www.sama.sk.ca/careers and complete the online application process.