Accounts Payable Clerk
- Nanaimo, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Nanaimo, Canada
Regular,Full-Time
Category
Finance / Payroll
Requisition number
205905E
Date posted
10/23/2026
Job Summary
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.. Reports to Accounts Payables Supervisor. Performs accounts payable duties such as batching, processing, entering, matching, and paying documents according to established guidelines, by operating a personal computer and related software tools. Reconciles vendor accounts, answers related inquiries, resolves problems and discrepancies as required, and reports unresolved issues to the appropriate person.
Duties/Accountabilities
Matches documents such as invoices, receiving reports, packing slips with purchase orders; contacts appropriate sources such as Materie Management staff and external vendors regarding matters such as disputed supplier/vendor accounts, missing invoices, proof of delivery and unmatched documents.Verifies accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts and freight charges for data entry.Investigates concerns on problem documents, resolves problems and/or discrepancies as required in accordance to established procedures, referring more complex matters to Supervisor.Prepares and inputs accounts payable data in computerized Material Management subsystem following established procedures.Matches, checks and/or reconciles computer output with data input. Identifies and resolves problems or discrepancies, referring more complex matters to the Supervisor.Verifies signing authorities and correct account codes for documents processed in Accounts Payable following established procedures.Answers related inquiries; resolves problems and /or discrepancies as required in accordance to established procedures, referring more complex matters to the Supervisor.Reconciles and balances sub-ledger accounts to vendor accounts. Identifies problems and/or discrepancies and takes corrective action following established procedures. Refers more complex reconciliations to the Supervisor.Prepares and inputs AP documents such as Petty Cash replenishments, employee expense claims, and contract payments in accordance to established procedures.Prepares cheques for delivery to payees as scheduled and files documents.Performs other related duties as required.
Qualifications
Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training, and experience.
Ability to keyboard at 45 wpmAbility to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to supervise.Ability to organize work.Ability to operate related equipment.
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Internal job portal
Current employees must apply through the internal job portal (link is external) .
If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.
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PHSA’s values and Coast Salish Teachings
PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.
Learn more about PHSA’s values and teachings
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Job Categories
Call Taker / DispatcherClerical/Secretarial Administrative/Administrative Resource TeamCommunicationsCommunity Health ServicesData AnalyticsDentalDentistryFinance / PayrollHealth Information ManagementHuman Resources/ OH&S / EducationIndigenous HealthInformation TechnologyLab PathologyLegal, Privacy, and RiskManagementMedical ImagingMedical LeadershipMedical Staff - OtherMental HealthMental Health Support ServicesMolecular Imaging and TherapyNew Grad NurseNursing/Licensed Practical NurseNutritionOperations & Strategy ManagementParamedicPatient Care Support ServicesPharmacyPhysiciansProject ManagementPsychiatryPsychologyQuality and SafetyRadiation TherapyResearchRespiratory TherapyRespiratory Therapy Social WorkSonographySupply Chain/Purchasing/LogisticsSupport ServicesTherapy ServicesTrades
Call Taker / Dispatcher
Clerical/Secretarial Administrative/Administrative Resource Team
Communications
Community Health Services
Data Analytics
Dental
Dentistry
Finance / Payroll
Health Information Management
Human Resources/ OH&S / Education
Indigenous Health
Information Technology
Lab Pathology
Legal, Privacy, and Risk
Management
Medical Imaging
Medical Leadership
Medical Staff - Other
Mental Health
Mental Health Support Services
Molecular Imaging and Therapy
New Grad Nurse
Nursing/Licensed Practical Nurse
Nutrition
Operations & Strategy Management
Paramedic
Patient Care Support Services
Pharmacy
Physicians
Project Management
Psychiatry
Psychology
Quality and Safety
Radiation Therapy
Research
Respiratory Therapy
Respiratory Therapy
Social Work
Sonography
Supply Chain/Purchasing/Logistics
Support Services
Therapy Services
Trades
Select the job categories you want to be notified for. You can optionally select one or more locations as well to limit the alerts you receive to jobs in those locations.
Locations
AbbotsfordBurnabyCampbell RiverChilliwackCoquitlamCourtenayCranbrookDawson CreekDuncanFernieFort St. JohnHopeKamloopsKelownaLadnerLangleyMaple RidgeMissionNanaimoNelsonNew WestminsterNorth VancouverNorthern BcOliverParksvillePembertonPentictonPort CoquitlalmPort CoquitlamPort MoodyPowell RiverPrince GeorgeRichmondSaanichtonSalmon ArmSecheltSquamishSurreyVancouverVernonVictoriaWhistlerWhite Rock
Abbotsford
Burnaby
Campbell River
Chilliwack
Coquitlam
Courtenay
Cranbrook
Dawson Creek
Duncan
Fernie
Fort St. John
Hope
Kamloops
Kelowna
Ladner
Langley
Maple Ridge
Mission
Nanaimo
Nelson
New Westminster
Northern Bc
North Vancouver
Oliver
Parksville
Pemberton
Penticton
Port Coquitlalm
Port Coquitlam
Port Moody
Powell River
Prince George
Richmond
Saanichton
Salmon Arm
Sechelt
Squamish
Surrey
Vancouver
Vernon
Victoria
Whistler
White Rock
Your personal information is collected, used, and disclosed only for the purposes of delivering updates to you about career opportunities. Provincial Health Services Authority collects your information as authorized under section 26 (c) of the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA). By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communication from PHSA. You may unsubscribe at any time.
I accept terms of service
Current employees must apply through the internal job portal (link is external) .
If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.
PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.
Regular,Full-Time
- Apply
- Save job
Category
Finance / Payroll
Requisition number
205905E
Date posted
10/23/2026
Job Summary
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.. Reports to Accounts Payables Supervisor. Performs accounts payable duties such as batching, processing, entering, matching, and paying documents according to established guidelines, by operating a personal computer and related software tools. Reconciles vendor accounts, answers related inquiries, resolves problems and discrepancies as required, and reports unresolved issues to the appropriate person.
Duties/Accountabilities
Matches documents such as invoices, receiving reports, packing slips with purchase orders; contacts appropriate sources such as Materie Management staff and external vendors regarding matters such as disputed supplier/vendor accounts, missing invoices, proof of delivery and unmatched documents.Verifies accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts and freight charges for data entry.Investigates concerns on problem documents, resolves problems and/or discrepancies as required in accordance to established procedures, referring more complex matters to Supervisor.Prepares and inputs accounts payable data in computerized Material Management subsystem following established procedures.Matches, checks and/or reconciles computer output with data input. Identifies and resolves problems or discrepancies, referring more complex matters to the Supervisor.Verifies signing authorities and correct account codes for documents processed in Accounts Payable following established procedures.Answers related inquiries; resolves problems and /or discrepancies as required in accordance to established procedures, referring more complex matters to the Supervisor.Reconciles and balances sub-ledger accounts to vendor accounts. Identifies problems and/or discrepancies and takes corrective action following established procedures. Refers more complex reconciliations to the Supervisor.Prepares and inputs AP documents such as Petty Cash replenishments, employee expense claims, and contract payments in accordance to established procedures.Prepares cheques for delivery to payees as scheduled and files documents.Performs other related duties as required.
Qualifications
Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training, and experience.
Ability to keyboard at 45 wpmAbility to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to supervise.Ability to organize work.Ability to operate related equipment.
Apply Save job
Back to search result
SVG
Internal job portal
Current employees must apply through the internal job portal (link is external) .
If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.
SVG
PHSA’s values and Coast Salish Teachings
PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.
Learn more about PHSA’s values and teachings
Back to top
Sign up for job alerts
SVG
Learn about new career opportunities
Be the first to know about new jobs at PHSA with recent postings sent straight to you!
Email Address
Job Categories
Call Taker / DispatcherClerical/Secretarial Administrative/Administrative Resource TeamCommunicationsCommunity Health ServicesData AnalyticsDentalDentistryFinance / PayrollHealth Information ManagementHuman Resources/ OH&S / EducationIndigenous HealthInformation TechnologyLab PathologyLegal, Privacy, and RiskManagementMedical ImagingMedical LeadershipMedical Staff - OtherMental HealthMental Health Support ServicesMolecular Imaging and TherapyNew Grad NurseNursing/Licensed Practical NurseNutritionOperations & Strategy ManagementParamedicPatient Care Support ServicesPharmacyPhysiciansProject ManagementPsychiatryPsychologyQuality and SafetyRadiation TherapyResearchRespiratory TherapyRespiratory Therapy Social WorkSonographySupply Chain/Purchasing/LogisticsSupport ServicesTherapy ServicesTrades
Call Taker / Dispatcher
Clerical/Secretarial Administrative/Administrative Resource Team
Communications
Community Health Services
Data Analytics
Dental
Dentistry
Finance / Payroll
Health Information Management
Human Resources/ OH&S / Education
Indigenous Health
Information Technology
Lab Pathology
Legal, Privacy, and Risk
Management
Medical Imaging
Medical Leadership
Medical Staff - Other
Mental Health
Mental Health Support Services
Molecular Imaging and Therapy
New Grad Nurse
Nursing/Licensed Practical Nurse
Nutrition
Operations & Strategy Management
Paramedic
Patient Care Support Services
Pharmacy
Physicians
Project Management
Psychiatry
Psychology
Quality and Safety
Radiation Therapy
Research
Respiratory Therapy
Respiratory Therapy
Social Work
Sonography
Supply Chain/Purchasing/Logistics
Support Services
Therapy Services
Trades
Select the job categories you want to be notified for. You can optionally select one or more locations as well to limit the alerts you receive to jobs in those locations.
Locations
AbbotsfordBurnabyCampbell RiverChilliwackCoquitlamCourtenayCranbrookDawson CreekDuncanFernieFort St. JohnHopeKamloopsKelownaLadnerLangleyMaple RidgeMissionNanaimoNelsonNew WestminsterNorth VancouverNorthern BcOliverParksvillePembertonPentictonPort CoquitlalmPort CoquitlamPort MoodyPowell RiverPrince GeorgeRichmondSaanichtonSalmon ArmSecheltSquamishSurreyVancouverVernonVictoriaWhistlerWhite Rock
Abbotsford
Burnaby
Campbell River
Chilliwack
Coquitlam
Courtenay
Cranbrook
Dawson Creek
Duncan
Fernie
Fort St. John
Hope
Kamloops
Kelowna
Ladner
Langley
Maple Ridge
Mission
Nanaimo
Nelson
New Westminster
Northern Bc
North Vancouver
Oliver
Parksville
Pemberton
Penticton
Port Coquitlalm
Port Coquitlam
Port Moody
Powell River
Prince George
Richmond
Saanichton
Salmon Arm
Sechelt
Squamish
Surrey
Vancouver
Vernon
Victoria
Whistler
White Rock
Your personal information is collected, used, and disclosed only for the purposes of delivering updates to you about career opportunities. Provincial Health Services Authority collects your information as authorized under section 26 (c) of the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA). By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communication from PHSA. You may unsubscribe at any time.
I accept terms of service
Current employees must apply through the internal job portal (link is external) .
If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.
PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.
More about this job
Responsibilities
Processes accounts payable documents, including invoices, expense claims, petty cash replenishments, and contract payments, and prepares scheduled cheques. Reconciles vendor and sub-ledger accounts, responds to inquiries, resolves discrepancies, and refers complex issues to the supervisor.
Requirements
Requires Grade 12, successful completion of a recognized accounting course, and two years of recent related experience, or an equivalent combination of education, training, and experience. Candidates must be able to keyboard at 45 words per minute and communicate effectively, organize work, operate related equipment, and carry out the physical duties of the position.
Skills
- Accounts Payable Processing
- Invoice Matching
- Invoice Verification
- Vendor Account Reconciliation
- Data Entry
- Discrepancy Resolution
- Purchase Order Processing
- Expense Claim Processing
- Petty Cash Replenishment
- Cheque Preparation
- Keyboarding
- Verbal Communication
- Written Communication
- Work Organization
- Computer Software Operation
- Supervision
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
Keywords
- Accounts Payable
- Invoice Processing
- Purchase Orders
- Receiving Reports
- Packing Slips
- Vendor Accounts
- Account Reconciliation
- Sub-Ledger
- Material Management System
- Data Entry
- Invoice Matching
- Invoice Verification
- Tax Calculation
- Discounts
- Freight Charges
- Signing Authorities
- Account Codes
- Petty Cash
- Employee Expense Claims
- Contract Payments
- Cheque Preparation
- Document Filing
- Discrepancy Resolution
- Keyboarding
- Accounting