Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added just now
Spécialiste en configuration / Coordonnateur de l'amélioration continue / Configuration Specialist
LeadsOnline
Montreal, QC
…d'assurer l'intégrité du système FT dans le temps, tout en assistant le gestionnaire dans la coordination et le suivi des divers projets d'amélioration continue selon les priorités et la…
Added just now
Lab Patient Technician
LifeLabs
Windsor, ON
LPT must have a valid license and vehicle to get to each site
Added just now
Lab Patient Technician
LifeLabs
Kingsville, ON
LPT must have a valid license and vehicle to get to each site
Added just now
Lab Patient Technician
LifeLabs
Saskatoon, SK
Graduate of an approved Laboratory Assistant program or equivalent are preferred.
Added just now
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Provides administrative support to the Vice-President, Advancement to ensure smooth office operations. Coordinates the planning and implementation of the senior management office’s…
Added just now
UO
Project Assistant
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
- $4,719 to $4,960 CAD / month
- Part-time
The Project Assistant provides coordination and administrative support across multiple provincial pediatric care improvement initiatives. Working closely with physician leaders, project…
Added just now
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Niagara Falls, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added just now
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Windsor, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added just now
K
Administrative Assistant- ( 12 months contract )
KPMG
Montreal, QC
- Temporary
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 16 mins ago
D
Administrative Assistant - Cityplace Dental Group
dentalcorp
Winnipeg, MB · Cityplace Dental Group
- Full-time
Added 16 mins ago
D
Sterilization Assistant - Aspen Spings Dental Centre
dentalcorp
Bowmanville, ON · Aspen Springs Dental Centre
- Full-time
The wage for this Sterilization Assistant position is $18-$20/hour depending on skills, experience, and location.
Added 16 mins ago
CM
2026-070 - TFT Human Resources Administrator
Canadian Mental Health Association HPE
Belleville, ON
- Full-time
The Human Resources Administrator provides comprehensive administrative and operational support to the Human Resources function. This role is responsible for maintaining accurate employee…
Added 16 mins ago
ON
Bilingual Labour Relations Assistant (Litigation)
Ontario Nurses' Association
Ottawa, ON · Nepean, ON
- Full-time
ONA is seeking a legal assistant to provide administrative and clerical support to litigators for a labour practice involving labour arbitration, labour board, human rights tribunal, and…
Added 16 mins ago
LC
Assistant Store Manager Fresh
Loblaw Companies Limited
Vaughan, ON
- Full-time
Approve department administrative activities including financial reporting, scheduling and budgeting.
Added 16 mins ago
LC
Assistant Store Manager, Dry
Loblaw Companies Limited
Vaughan, ON
- Full-time
· Approve department administrative activities including financial reporting, scheduling and budgeting.
Added 16 mins ago
LC
Assistant Store Manager Pane Fresco
Loblaw Companies Limited
Vaughan, ON
- Full-time
Approve department administrative activities including financial reporting, scheduling and budgeting.
Added 16 mins ago
S
Administrative Assistant 2, Various Programs/Services
Sanya’k̓ula
Vancouver, BC
- Full-time
…and safety is inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists…
Added 30 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Grande-Vallée, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 30 mins ago
Administrative Assistant - AY2 - Primary Care-Adjoint e administratif-AY2-Soins primaires
Winnipeg Regional Health Authority
MB · Flexible in Manitoba, MB
Reporting directly to the Director, Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC)…
Added 31 mins ago
MD
Taxpayer Intake Specialist - State Prog Admin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 31 mins ago
DA
Administrative Assistant
Detroit Axle
Mississauga, ON
- Full-time
Detroit Axle Canada is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support daily human resources and administrative operations at our Mississauga…
Added 31 mins ago
TR
Manager, Rebanks Family Fellowship Program & Special Projects (14-Month Contract)
The Royal Conservatory of Music
Toronto, ON
- $54,000 to $57,000 CAD / year
- Contract
…initiatives at The Glenn Gould School (“GGS”). Reporting to the Assistant Dean of Administration and Operations at GGS as well as the Dean of GGS and The Phil & Eli Taylor Performance…
Added 31 mins ago
A
Operations Administrative Assistant
Altohelix
Toronto, ON · North York, ON
- Contract
This position requires attendance in the office five days per week
Added 45 mins ago
SH
Fixed-Term Pharmacy Assistant (Markham, ON) - Onsite
Sentrex Health Solutions
Markham, ON
- Full-time
The Pharmacy Assistant is primarily responsible for dispensary duties including prescription entry/processing, picking/packaging and shipping of medications, answering telephone calls,…
Added 45 mins ago
BS
Pharmacy Assistant, Kingston, On / Assistant(e) technique en pharmacie, Kingston, Ont.
BioScript Solutions
Kingston, ON
- Full-time
Are you ready to make a lasting impact in specialty care? We’re seeking a dedicated and dynamic Pharmacy Assistant to join our #BestTeam at BioScript Pharmacy, where we put our patients…

Sanya’k̓ula

Administrative Assistant 2, Various Programs/Services

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Vancouver, Canada

Regular,Full-Time

Apply
Save job

Program

Share on social media

Category

Clerical/Secretarial Administrative/Administrative Resource Team

Requisition number

206476E

Date posted

11/12/2026

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists with the activities of the program/service. Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Senior Leader apprised of issues and activities. Interacts with senior leaders, managers/directors and administrative support staff across the organization to convey information and professionally represent the interests of the program/service/senior leader utilizing strong persuasion and communication abilities and the exchange of information. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. Exercises initiative, problem solves and makes judgments that affect the accuracy and reliability of further processes or services in the organization.

Duties/Accountabilities

Provides administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
Produces timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enters and collects data, and compiles relevant statistical information into structured reports.
Maintains a consistently updated and accurate appointment schedule for the Senior Leader and others as required by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts.
Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
Makes catering, travel and accommodation arrangements.
Attends meetings and in-services as required.
Designs and maintains filing and distribution systems for a variety of records and files including confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the program/service using methods that can be easily accessible to assigned staff.
Assists with human resources and financial actions for the department by completing and submitting relevant documentation/records and following up on issues with appropriate department(s) as required.

Qualifications

A level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, additional course work in advanced word processing, spreadsheet, and database applications, and four (4) years’ progressive experience supporting senior level management.
Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an advanced level.
Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
Demonstrated interpersonal and time management skills.
Demonstrated ability to record and transcribe minutes of meetings.
Ability to type 60 w.p.m.

Apply Save job

Back to search result

SVG

Internal job portal

Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

SVG

PHSA’s values and Coast Salish Teachings

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

Learn more about PHSA’s values and teachings

Back to top

Sign up for job alerts

SVG

Learn about new career opportunities

Be the first to know about new jobs at PHSA with recent postings sent straight to you!

Email Address

Job Categories

Call Taker / DispatcherClerical/Secretarial Administrative/Administrative Resource TeamCommunicationsCommunity Health ServicesData AnalyticsDentalDentistryFinance / PayrollHealth Information ManagementHuman Resources/ OH&S / EducationIndigenous HealthInformation TechnologyLab PathologyLegal, Privacy, and RiskManagementMedical ImagingMedical LeadershipMedical Staff - OtherMental HealthMental Health Support ServicesMolecular Imaging and TherapyNew Grad NurseNursing/Licensed Practical NurseNutritionOperations & Strategy ManagementParamedicPatient Care Support ServicesPharmacyPhysiciansProject ManagementPsychiatryPsychologyQuality and SafetyRadiation TherapyResearchRespiratory TherapyRespiratory Therapy Social WorkSonographySupply Chain/Purchasing/LogisticsSupport ServicesTherapy ServicesTrades

Call Taker / Dispatcher

Clerical/Secretarial Administrative/Administrative Resource Team

Communications

Community Health Services

Data Analytics

Dental

Dentistry

Finance / Payroll

Health Information Management

Human Resources/ OH&S / Education

Indigenous Health

Information Technology

Lab Pathology

Legal, Privacy, and Risk

Management

Medical Imaging

Medical Leadership

Medical Staff - Other

Mental Health

Mental Health Support Services

Molecular Imaging and Therapy

New Grad Nurse

Nursing/Licensed Practical Nurse

Nutrition

Operations & Strategy Management

Paramedic

Patient Care Support Services

Pharmacy

Physicians

Project Management

Psychiatry

Psychology

Quality and Safety

Radiation Therapy

Research

Respiratory Therapy

Respiratory Therapy

Social Work

Sonography

Supply Chain/Purchasing/Logistics

Support Services

Therapy Services

Trades

Select the job categories you want to be notified for. You can optionally select one or more locations as well to limit the alerts you receive to jobs in those locations.

Locations

AbbotsfordBurnabyCampbell RiverChilliwackCoquitlamCourtenayCranbrookDawson CreekDeltaDuncanFernieFort St. JohnHopeKamloopsKelownaLadnerLangleyMaple RidgeMissionNanaimoNelsonNew WestminsterNorth VancouverNorthern BcOliverParksvillePembertonPentictonPort CoquitlalmPort CoquitlamPort MoodyPowell RiverPrince GeorgeRichmondSaanichtonSalmon ArmSecheltSquamishSurreyVancouverVernonVictoriaWhistlerWhite Rock

Abbotsford

Burnaby

Campbell River

Chilliwack

Coquitlam

Courtenay

Cranbrook

Dawson Creek

Delta

Duncan

Fernie

Fort St. John

Hope

Kamloops

Kelowna

Ladner

Langley

Maple Ridge

Mission

Nanaimo

Nelson

New Westminster

Northern Bc

North Vancouver

Oliver

Parksville

Pemberton

Penticton

Port Coquitlalm

Port Coquitlam

Port Moody

Powell River

Prince George

Richmond

Saanichton

Salmon Arm

Sechelt

Squamish

Surrey

Vancouver

Vernon

Victoria

Whistler

White Rock

Your personal information is collected, used, and disclosed only for the purposes of delivering updates to you about career opportunities. Provincial Health Services Authority collects your information as authorized under section 26 (c) of the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA). By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communication from PHSA. You may unsubscribe at any time.

I accept terms of service

Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides confidential administrative and secretarial support to a senior leader, including document preparation, calendar management, meeting coordination, travel arrangements, and records management. Compiles data and reports, supports departmental human resources and financial processes, and coordinates information with internal and external stakeholders.

Requirements

Requires education and training equivalent to graduation from a recognized post-secondary administrative assistant or secretarial program, advanced application coursework, and four years of progressive experience supporting senior management. Candidates must demonstrate advanced Microsoft Office skills, strong organization and communication, independent problem-solving, meeting minute transcription, and typing speed of 60 words per minute.

Skills

Confidential Administrative Support
Document Preparation
Microsoft Office
Word Processing
Spreadsheet Applications
Presentation Software
Data Collection and Reporting
Calendar Management
Meeting Coordination
Travel Arrangements
Records Management
Human Resources Administration
Financial Administration
Prioritization
Minute Taking and Transcription
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Secretarial Support
Confidential Information
Senior Leadership
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Collection
Statistical Reporting
Calendar Management
Meeting Coordination
Agenda Preparation
Minute Taking
Travel Arrangements
Records Management
Personnel Files
Payroll Files
Financial Information
Human Resources Administration
Financial Administration
Stakeholder Communication
Problem-Solving
Prioritization
Typing

Report this job

Work requirements

Jobs in Canada