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Added 2 hours ago
Assistant Educator - Infant Program
Upper Canada Child Care
New Tecumseth, ON
We are currently recruiting an Assistant Educator to join our Team in Alliston at the following location: St. Cecilia CS.
Added 3 hours ago
Child Intervention Supervisor
Government of Alberta
Peace River, AB
Added 15 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
…position. Licensing can broaden your responsibilities as a licensed assistant, with no expectation that you move into an advisor role. We welcome people who want to build a long-term career…
Added 18 hours ago
1
Certified Dental Assistant - Bayview Smiles Centre
123Dentist
Toronto, ON · North York, ON
- $25 to $30 CAD / hour
- Part-time
The team at Bayview Smiles Centre and Willowdale Dental Group located in North York, ON is looking for a passionate, hard-working Certified Dental Assistant on a part-time basis.
Added 18 hours ago
1
Certified Dental Assistant - Bayview Smiles Centre
123Dentist
Toronto, ON · North York, ON
- $25 to $30 CAD / hour
- Part-time
The team at Bayview Smiles Centre and Willowdale Dental Group located in North York, ON is looking for a passionate, hard-working Certified Dental Assistant on a part-time basis.
Added 18 hours ago
NF
Assistant Store Manager Full Time Day
No Frills
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
NOTE: The Employer noted in this posting is an independently owned corporation (“Franchisee”) which is licensed to use the “No Frills” trademark(s) by Loblaws Inc. Applicants hired by a…
Added 19 hours ago
FN
Manager and Team Lead, Third Party Residential Underwriting - BMBE
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Assistant Vice President, Third Party Residential Underwriting
Added 19 hours ago
H
Associate Provincial Bursaries
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
1 year experience as Finance Assistant or Bursary Administrator
Added 19 hours ago
FH
Licensed Practical Nurse (Theatre Qualified) - Abbotsford Regional Hospital
Fraser Health
Abbotsford, BC
- Part-time
…successfully completed an accredited Operating Room/Perioperative Licensed Practical Nursing Program, as this specialized training is essential for performing scrub and circulating duties…
Added 20 hours ago
Pharmacy Assistant
Bayshore
Markham, ON
Under the direct supervision of a licensed Pharmacist, the assistant works under the guidance of the Pharmacist to process prescription refills, private third-party billing, interacts with…
Added 21 hours ago
LC
Assistant Store Manager Fresh
Loblaw Companies Limited
Vaughan, ON
- Full-time
NOTE: The Employer noted in this posting is an independently owned corporation (“Franchisee”) which is licensed to use the “FORTINOS” trademark(s) by Loblaws Inc. Applicants hired by a…
Added 21 hours ago
LC
Assistant Store Manager Full Time Day
Loblaw Companies Limited
Alexis Whitecourt 232, AB
- Full-time
NOTE: The Employer noted in this posting is an independently owned corporation (“Franchisee”) which is licensed to use the “No Frills” trademark(s) by Loblaws Inc. Applicants hired by a…
Added 21 hours ago
LC
Assistant Store Manager, Dry
Loblaw Companies Limited
Vaughan, ON
- Full-time
NOTE: The Employer noted in this posting is an independently owned corporation (“Franchisee”) which is licensed to use the “FORTINOS” trademark(s) by Loblaws Inc. Applicants hired by a…
Added 21 hours ago
LC
Assistant Store Manager Fresh
Loblaw Companies Limited
Vaughan, ON
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 21 hours ago
LC
Assistant Store Manager Pane Fresco
Loblaw Companies Limited
Vaughan, ON
- Full-time
NOTE: The Employer noted in this posting is an independently owned corporation (“Franchisee”) which is licensed to use the “FORTINOS” trademark(s) by Loblaws Inc. Applicants hired by a…
Added 21 hours ago
S
Administrative Assistant 2, Various Programs/Services
Sanya’k̓ula
Vancouver, BC
- Full-time
…inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists with the…
Added 23 hours ago
WD
Certified Dental Assistant
WORKFORCE Dental Staffing Solutions
Surrey, BC
- $31 to $36 CAD / hour
- Part-time
A busy, well-established, technology-focused dental practice in Surrey’s Strawberry Hill is seeking a Licensed Dental Assistant (LDA) to join their team. The practice provides general,…
Added 23 hours ago
Bilingual Customer Service Broker (Home & Auto)
OTIP Group of Companies (OTIP, Orbit, Curo)
Quispamsis, NB · Ottawa, ON · Waterloo, ON · Dartmouth, NS · Edmonton, AB
…where your expertise makes a real difference? As a Bilingual licensed Insurance Broker, you’ll play a critical role in helping members navigate their automobile and property policies with…
Added 23 hours ago
D
Licensed Dental Assistant - Brush Dental (Renfrew Street)
dentalcorp
Vancouver, BC · Brush Dental Clinic - Renfrew Street
- Full-time
The wage for this Dental Assistant position is $30-$36/hour depending on skills, experience, and location. This role offers extended health benefits (Health Spending Account) and RRSP…
Added 1 day ago
LC
Grocery Assistant Department Manager Full Time Day Greenlight Requisition
Loblaw Companies Limited
Canada
- Full-time
NOTE: The Employer noted in this posting is an independently owned corporation (“Franchisee”) which is licensed to use the “Your Independent Grocer” trademark(s) by Loblaws Inc. Applicants…
Added 1 day ago
VW
MLS NEXT PRO Assistant Athletic Therapist
Vancouver Whitecaps FC
Vancouver, BC
- Full-time
Vancouver Whitecaps FC is seeking an Assistant Athletic Trainer/Therapist to provide the Club’s day-to-day sports medicine operations and the health, safety and performance of its Players.
Added 1 day ago
Temporary RECE - Preschool Program
Upper Canada Child Care
New Tecumseth, ON
Upper Canada Child Care, non-profit licensed provider since 1983, operates 85+ centres in Toronto, York Region, and Simcoe County. We offer full-day and before and after school programs,…
Added 1 day ago
525 - NELSON MANDELA SA/EDP - Assistant Teacher
Family Day Care Services
Brampton, ON
Position Available: Assistant Teacher, Contract Part Time 25 hours per week/ 5 hours per day, Split Shift
Added 1 day ago
UO
Administrative Temp Opportunities
University of New Brunswick
Fredericton, NB
- Temporary
Role Qualifications & Expectations: The successful candidate must hold an earned Master's in Nursing
Added 1 day ago
PL
Household Care Aide - Temporary PT 181H26
Providence Living
Comox, BC
- Part-time
CLASSIFICATION: Nursing Unit Assistant (15301)

Sanya’k̓ula

Administrative Assistant 2, Various Programs/Services

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Vancouver, Canada

Regular,Full-Time

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Program

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Category

Clerical/Secretarial Administrative/Administrative Resource Team

Requisition number

206476E

Date posted

11/12/2026

Job Summary

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists with the activities of the program/service. Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Senior Leader apprised of issues and activities. Interacts with senior leaders, managers/directors and administrative support staff across the organization to convey information and professionally represent the interests of the program/service/senior leader utilizing strong persuasion and communication abilities and the exchange of information. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships. Exercises initiative, problem solves and makes judgments that affect the accuracy and reliability of further processes or services in the organization.

Duties/Accountabilities

Provides administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
Produces timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enters and collects data, and compiles relevant statistical information into structured reports.
Maintains a consistently updated and accurate appointment schedule for the Senior Leader and others as required by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts.
Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
Makes catering, travel and accommodation arrangements.
Attends meetings and in-services as required.
Designs and maintains filing and distribution systems for a variety of records and files including confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the program/service using methods that can be easily accessible to assigned staff.
Assists with human resources and financial actions for the department by completing and submitting relevant documentation/records and following up on issues with appropriate department(s) as required.

Qualifications

A level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, additional course work in advanced word processing, spreadsheet, and database applications, and four (4) years’ progressive experience supporting senior level management.
Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an advanced level.
Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
Demonstrated interpersonal and time management skills.
Demonstrated ability to record and transcribe minutes of meetings.
Ability to type 60 w.p.m.

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Internal job portal

Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

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PHSA’s values and Coast Salish Teachings

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

Learn more about PHSA’s values and teachings

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Call Taker / DispatcherClerical/Secretarial Administrative/Administrative Resource TeamCommunicationsCommunity Health ServicesData AnalyticsDentalDentistryFinance / PayrollHealth Information ManagementHuman Resources/ OH&S / EducationIndigenous HealthInformation TechnologyLab PathologyLegal, Privacy, and RiskManagementMedical ImagingMedical LeadershipMedical Staff - OtherMental HealthMental Health Support ServicesMolecular Imaging and TherapyNew Grad NurseNursing/Licensed Practical NurseNutritionOperations & Strategy ManagementParamedicPatient Care Support ServicesPharmacyPhysiciansProject ManagementPsychiatryPsychologyQuality and SafetyRadiation TherapyResearchRespiratory TherapyRespiratory Therapy Social WorkSonographySupply Chain/Purchasing/LogisticsSupport ServicesTherapy ServicesTrades

Call Taker / Dispatcher

Clerical/Secretarial Administrative/Administrative Resource Team

Communications

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Data Analytics

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Finance / Payroll

Health Information Management

Human Resources/ OH&S / Education

Indigenous Health

Information Technology

Lab Pathology

Legal, Privacy, and Risk

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Medical Imaging

Medical Leadership

Medical Staff - Other

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Mental Health Support Services

Molecular Imaging and Therapy

New Grad Nurse

Nursing/Licensed Practical Nurse

Nutrition

Operations & Strategy Management

Paramedic

Patient Care Support Services

Pharmacy

Physicians

Project Management

Psychiatry

Psychology

Quality and Safety

Radiation Therapy

Research

Respiratory Therapy

Respiratory Therapy

Social Work

Sonography

Supply Chain/Purchasing/Logistics

Support Services

Therapy Services

Trades

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AbbotsfordBurnabyCampbell RiverChilliwackCoquitlamCourtenayCranbrookDawson CreekDeltaDuncanFernieFort St. JohnHopeKamloopsKelownaLadnerLangleyMaple RidgeMissionNanaimoNelsonNew WestminsterNorth VancouverNorthern BcOliverParksvillePembertonPentictonPort CoquitlalmPort CoquitlamPort MoodyPowell RiverPrince GeorgeRichmondSaanichtonSalmon ArmSecheltSquamishSurreyVancouverVernonVictoriaWhistlerWhite Rock

Abbotsford

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Chilliwack

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Courtenay

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Hope

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Kelowna

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Langley

Maple Ridge

Mission

Nanaimo

Nelson

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Your personal information is collected, used, and disclosed only for the purposes of delivering updates to you about career opportunities. Provincial Health Services Authority collects your information as authorized under section 26 (c) of the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA). By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communication from PHSA. You may unsubscribe at any time.

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Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides confidential administrative and secretarial support to a senior leader, including document preparation, calendar management, meeting coordination, travel arrangements, and records management. Compiles data and reports, supports departmental human resources and financial processes, and coordinates information with internal and external stakeholders.

Requirements

Requires education and training equivalent to graduation from a recognized post-secondary administrative assistant or secretarial program, advanced application coursework, and four years of progressive experience supporting senior management. Candidates must demonstrate advanced Microsoft Office skills, strong organization and communication, independent problem-solving, meeting minute transcription, and typing speed of 60 words per minute.

Skills

Confidential Administrative Support
Document Preparation
Microsoft Office
Word Processing
Spreadsheet Applications
Presentation Software
Data Collection and Reporting
Calendar Management
Meeting Coordination
Travel Arrangements
Records Management
Human Resources Administration
Financial Administration
Prioritization
Minute Taking and Transcription
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Secretarial Support
Confidential Information
Senior Leadership
Microsoft Office
Word Processing
Spreadsheets
Presentation Software
Data Collection
Statistical Reporting
Calendar Management
Meeting Coordination
Agenda Preparation
Minute Taking
Travel Arrangements
Records Management
Personnel Files
Payroll Files
Financial Information
Human Resources Administration
Financial Administration
Stakeholder Communication
Problem-Solving
Prioritization
Typing

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