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Added 37 mins ago
CR
Receptionist Full Time (7:30AM - 3PM)
COGIR Real Estate
Morden, MB
- Full-time
Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.
Added 37 mins ago
BP
Evening Commercial Cleaning Technician (7.5 Hours per Week; Monday, Wednesday, Friday)
Binx Professional Cleaning
North Bay, ON
- Part-time
…and has a management team that helps you succeed? Work for us full-time, part-time, or even casually to save up for that new truck, snowmobile, or that…
Added 52 mins ago
A
Commercial/Sales Account Director I
AMECO
Terrace, BC
- Full-time
Monitor market conditions, industry trends, customer activity, and competitive developments to identify growth opportunities and support business planning activities.
Added 52 mins ago
A
Commercial/Sales Account Director I
AMECO
Kitimat, BC
- Full-time
Monitor market conditions, industry trends, customer activity, and competitive developments to identify growth opportunities and support business planning activities.
Added 52 mins ago
TS
Project Manager Building Restoration
TalentSphere Staffing Solutions
Halifax, NS
- Full-time
This is a strong opportunity for a building restoration professional who enjoys combining technical engineering, project management, site investigations, construction involvement, and…
Added 52 mins ago
CC
Manager – Acute Care/Emergency
Canadian College of Health Leaders - Northwestern Ontario Chapter
Rocky Mountain House, AB
- Full-time
…the College of Registered Nurses of Alberta (CRNA) or other professional licensing body. Current Basic Cardiac Life Support – Health Care Provider…
Added 52 mins ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
…service areas to ensure that technology solutions effectively support business outcomes and service…
Added 1 hour ago
BH
Department Head – Mathematics (1.0 FTE) - New Secondary School, Brantford
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Part-time
…Ministry and Board curriculum requirements, lead the department in professional development to support the school improvement plan, and demonstrate a commitment to the Catholic school…
Added 1 hour ago
SH
Licensed Practical Nurse
Shared Health-Soins Communs
Melita, MB
- Full-time
One (1) year equivalent full-time experience in a medical, surgical, outpatient care unit, or Home Care nursing as a Licensed Practical Nurse within the last three (3) years
Added 1 hour ago
SH
Nurse II
Shared Health-Soins Communs
Minnedosa, MB
- Full-time
One (1) year equivalent full-time experience in a medical, surgical, outpatient care unit, Home Care Nursing as a Registered Nurse within the last three (3) years
Added 1 hour ago
CO
Radio Operator/Jailer, $32.69/hour
County of Kewaunee
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The schedule is made a year in advance so you can plan vacations and time off!
Added 1 hour ago
SH
Patient Navigator (Nurse IV)
Shared Health-Soins Communs
Portage la Prairie, MB
- Full-time
One (1) year equivalent full time experience within the last five (5) years in Patient Navigation
Added 1 hour ago
SH
Licensed Practical Nurse
Shared Health-Soins Communs
Brandon, MB
- Full-time
One (1) year equivalent full-time experience in Maternal-Child nursing as a Licensed Practical Nurse within the last three (3) years; or have successfully completed an accredited Midwifery…
Added 1 hour ago
SH
Supervisor - Health Information Services
Shared Health-Soins Communs
Brandon, MB
- Full-time
Three (3) years equivalent full time experience in health information within the last five (5) years
Added 1 hour ago
SH
Nurse II
Shared Health-Soins Communs
Brandon, MB
- Full-time
One (1) year equivalent full-time experience in acute care as a Registered Nurse within the last three (3) years
Added 1 hour ago
SH
Nurse II
Shared Health-Soins Communs
Brandon, MB
- Full-time
One (1) year equivalent full-time experience in an outpatient surgical care area as a Registered Nurse within the last three (3) years
Added 1 hour ago
Nurse II
Winnipeg Regional Health Authority
Brandon, MB
One (1) year equivalent full-time experience in an outpatient surgical care area as a Registered Nurse within the last three (3) years
Added 1 hour ago
Licensed Practical Nurse
Winnipeg Regional Health Authority
Brandon, MB
One (1) year equivalent full-time experience in Maternal-Child nursing as a Licensed Practical Nurse within the last three (3) years; or have successfully completed an accredited Midwifery…
Added 1 hour ago
Nurse II
Winnipeg Regional Health Authority
Brandon, MB
One (1) year equivalent full-time experience in acute care as a Registered Nurse within the last three (3) years
Added 1 hour ago
Supervisor - Health Information Services
Winnipeg Regional Health Authority
Brandon, MB
Three (3) years equivalent full time experience in health information within the last five (5) years
Added 1 hour ago
Licensed Practical Nurse
Winnipeg Regional Health Authority
Melita, MB
One (1) year equivalent full-time experience in a medical, surgical, outpatient care unit, or Home Care nursing as a Licensed Practical Nurse within the last three (3) years
Added 1 hour ago
Patient Navigator (Nurse IV)
Winnipeg Regional Health Authority
MB · To Be Determined, MB
One (1) year equivalent full time experience within the last five (5) years in Patient Navigation
Added 1 hour ago
Nurse II
Winnipeg Regional Health Authority
Minnedosa, MB
One (1) year equivalent full-time experience in a medical, surgical, outpatient care unit, Home Care Nursing as a Registered Nurse within the last three (3) years
Added 2 hours ago
S
Patient Care Coordinator, Heartwood Centre for Women, BC Mental Health & Substance Use Services – Vancouver, BC
Sanya’k̓ula
Vancouver, BC
- Full-time
This Temporary, Full-time opportunity (until March 5, 2027, or until return of incumbent) is with Heartwood Centre for Women.
Added 2 hours ago
AC
Hourly Supervisor
Aramark Canada
Ottawa, ON
- Full-time
Time to step up your career! This is your moment to shine and lead the way for others too. We're hiring full-time Food Service Supervisors to join our passionate Food Services Team.…

Sanya’k̓ula

Administrative Secretary

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 4, 2026

Original job description

Vancouver, Canada

Regular,Full-Time

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Program

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Category

Clerical/Secretarial Administrative/Administrative Resource Team

Requisition number

206122E

Date posted

10/29/2026

Administrative Secretary

Children's & Women's Health Centre, Vancouver

The secretary supports the administrative work of Department and Division members in achieving the academic, clinical, administrative and research objectives. In addition, there is a requirement to participate as one of the administrative team members and adhere to Agency and Department policies and procedures.

Confidential matters can be diverse; therefore, tact and diplomacy need to be exercised at all times. Initiative, judgment, problem solving skills as well as excellent communication skills are necessary. Competing and conflicting demands require the ability to work under time pressures.

What You’ll Do

Schedules and maintains outlook calendar; processes financial requisitions, co-coordinates meetings, books conference leave, flights and hotels.
Provides other administrative support to Department and Division members, inclusive of management team.
Processes a variety of correspondence from written and dictated sources and uses software applications as required.
Provides administrative relief within the Department and Division as required.
Attends meetings and in-services as required.
Performs other duties as appropriate to the support of the Department of the Obstetrics and Gynaecology and Division of Maternal Fetal Medicine.

What You Bring

A level of education, training, and experience equivalent to Grade 12 plus graduation from a formal administrative program plus 3 years recent related experience in a health care environment.
Ability to work independently and during significant levels of interruptions.
Ability to multi-talk and prioritize. Proven professional attitude at the highest degree.
Demonstrated flexibility to meet and adapt to changes in organizational priorities and work under time pressures to meet deadlines.
Demonstrated ability to communicate effectively both verbally and in writing.
Demonstrated ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
Demonstrated physical ability to carry out duties of the position.

What’s In It For You

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type

Location:

Hours Of Work

Reference number:

What We Do

BC Women's Hospital + Health Centre (BCW) bcwomens.ca is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.

BC Women's Hospital + Health Centre (BCW) program is part of the Provincial Health Services Authority (PHSA).

Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

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Internal job portal

Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

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PHSA’s values and Coast Salish Teachings

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

Learn more about PHSA’s values and teachings

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Job Categories

Call Taker / DispatcherClerical/Secretarial Administrative/Administrative Resource TeamCommunicationsCommunity Health ServicesData AnalyticsDentalDentistryFinance / PayrollHealth Information ManagementHuman Resources/ OH&S / EducationIndigenous HealthInformation TechnologyLab PathologyLegal, Privacy, and RiskManagementMedical ImagingMedical LeadershipMedical Staff - OtherMental HealthMental Health Support ServicesMolecular Imaging and TherapyNew Grad NurseNursing/Licensed Practical NurseNutritionOperations & Strategy ManagementParamedicPatient Care Support ServicesPharmacyPhysiciansProject ManagementPsychiatryPsychologyQuality and SafetyRadiation TherapyResearchRespiratory TherapyRespiratory Therapy Social WorkSonographySupply Chain/Purchasing/LogisticsSupport ServicesTherapy ServicesTrades

Call Taker / Dispatcher

Clerical/Secretarial Administrative/Administrative Resource Team

Communications

Community Health Services

Data Analytics

Dental

Dentistry

Finance / Payroll

Health Information Management

Human Resources/ OH&S / Education

Indigenous Health

Information Technology

Lab Pathology

Legal, Privacy, and Risk

Management

Medical Imaging

Medical Leadership

Medical Staff - Other

Mental Health

Mental Health Support Services

Molecular Imaging and Therapy

New Grad Nurse

Nursing/Licensed Practical Nurse

Nutrition

Operations & Strategy Management

Paramedic

Patient Care Support Services

Pharmacy

Physicians

Project Management

Psychiatry

Psychology

Quality and Safety

Radiation Therapy

Research

Respiratory Therapy

Respiratory Therapy

Social Work

Sonography

Supply Chain/Purchasing/Logistics

Support Services

Therapy Services

Trades

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Locations

AbbotsfordBurnabyCampbell RiverChilliwackCoquitlamCourtenayCranbrookDawson CreekDuncanFernieFort St. JohnHopeKamloopsKelownaLadnerLangleyMaple RidgeMissionNanaimoNelsonNew WestminsterNorth VancouverNorthern BcOliverParksvillePembertonPentictonPort CoquitlalmPort CoquitlamPort MoodyPowell RiverPrince GeorgeRichmondSaanichtonSalmon ArmSecheltSquamishSurreyVancouverVernonVictoriaWhistlerWhite Rock

Abbotsford

Burnaby

Campbell River

Chilliwack

Coquitlam

Courtenay

Cranbrook

Dawson Creek

Duncan

Fernie

Fort St. John

Hope

Kamloops

Kelowna

Ladner

Langley

Maple Ridge

Mission

Nanaimo

Nelson

New Westminster

Northern Bc

North Vancouver

Oliver

Parksville

Pemberton

Penticton

Port Coquitlalm

Port Coquitlam

Port Moody

Powell River

Prince George

Richmond

Saanichton

Salmon Arm

Sechelt

Squamish

Surrey

Vancouver

Vernon

Victoria

Whistler

White Rock

Your personal information is collected, used, and disclosed only for the purposes of delivering updates to you about career opportunities. Provincial Health Services Authority collects your information as authorized under section 26 (c) of the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA). By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communication from PHSA. You may unsubscribe at any time.

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Current employees must apply through the internal job portal (link is external) .

If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

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More about this job

Responsibilities

Supports the administrative work of Department and Division members, including calendar management, financial requisitions, meeting coordination, travel arrangements, and correspondence. Provides administrative relief, attends meetings and in-services, and performs other duties supporting Obstetrics and Gynaecology and Maternal Fetal Medicine.

Requirements

Requires education equivalent to Grade 12, graduation from a formal administrative program, and three years of recent related experience in a healthcare environment. Candidates must be able to work independently amid interruptions, prioritize competing demands, communicate effectively, handle sensitive information discreetly, and adapt to changing priorities and deadlines.

Skills

Calendar Management
Financial Requisitions
Meeting Coordination
Travel Booking
Correspondence Processing
Administrative Support
Microsoft Outlook
Communication
Confidentiality
Tact and Diplomacy
Problem Solving
Prioritization
Multitasking
Adaptability
Independent Work

Benefits

Health and Wellness Programs
Professional Development Programs
Municipal Pension Plan
Statutory Holidays
Vacation Entitlement
Onsite Fitness Classes
Recreational Program Discounts
Travel Discounts
Technology Discounts
Car-Sharing Discounts
Bike-Sharing Discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative Secretary
Administrative Support
Healthcare
Department Administration
Division Administration
Calendar Management
Microsoft Outlook
Financial Requisitions
Meeting Coordination
Conference Leave
Flight Booking
Hotel Booking
Correspondence
Dictation
Software Applications
Confidential Information
Sensitive Information
Tact
Diplomacy
Initiative
Judgment
Problem Solving
Communication
Prioritization
Multitasking
Deadline Management
Obstetrics and Gynaecology
Maternal Fetal Medicine
Research
Clinical Administration

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