Position Summary:
The Administrative Assistant supports Saweyihtotan’s management and staff by handling confidential information, coordinating administrative tasks, and supporting special projects.
Key Responsibilities:
- Perform general office duties (answering calls, processing correspondence, maintaining supplies).
- Maintain accurate records and filing systems.
- Provide document preparation and data entry support.
- Track receipts and invoices for company credit card purchases.
- Maintain administrative systems, processes, and procedures.
- Process registration applications and maintain the database.
- Coordinate logistics for meetings and events, including travel arrangements and meeting materials.
- Prepare documents (letters, memos, reports, agendas, presentations).
- Assist with grant file management and related documents.
- Process applications for registration and sponsorship using the online database.
- Work with IT support to optimize the corporation’s website, database, hardware, and software.
- Build and maintain positive relations with member First Nations, community groups, and other organizations.
- Maintain confidentiality of sensitive information.
Education and Experience:
- Office education certification from a recognized business school.
- Grade 12 education with relevant post-secondary education (e.g., Business Administration, Accounting).
- Minimum of three years of related experience.
- Experience with confidential information.
- Experience with First Nation governance or community development is an asset.
Skills and Abilities:
- Proficiency in Microsoft Office Suite and databases.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Strong time management and organizational skills.
- Ability to maintain confidentiality.
- Valid Class 5 driver’s license.
Working Conditions:
- Occasional weekend and evening work.
- Ability to meet tight deadlines and handle large volumes of work.
- Ability to work in a diverse environment with high integrity and ethical behavior.
