BETTER MOBILITY FOR LIFE
Savaria is a global leader in accessibility and patient care products, designing and building wheelchair lifts, stairlifts, elevators for home and commercial applications, medical beds, therapeutic surfaces, ceiling track lifts and patient slings. Savaria employs 2,500 valued associates globally and has 11+ manufacturing facilities to reach markets in North America, Europe, Australia, and Asia.
Position Summary
The Payroll Administrator t is responsible for end-to-end payroll processing for Canadian and U.S employees, ensuring accuracy, compliance, and timely delivery.
Key Responsibilities
- Prepare and process bi-weekly payroll for salaried and hourly employees..
- Execute payroll runs following payroll checklists and calendars.
- Audit payroll data against HR systems to ensure accuracy and compliance.
- Ensure adherence to federal, state/provincial, and local payroll regulations.
- Assures compliance with regulatory agencies, rules and regulations as they relate to payroll processing (i.e. garnishments, withholdings, payroll tax requirements, etc.)
- Prepare and file payroll tax returns (T4s, W-2s, 941s, 940, etc.) and respond to tax authority notices.
- Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1095, AAP, EEO, T4, T2200 and OSHA, and Veterans Reporting etc.)
- Assists outside auditors for any annual payroll audits, Workers Compensation vendor, corporate auditors, 401K audit, Wage/Hour audits.
- Maintain employee Paid Time Off records according to company policies.
- Support year-end balancing, reporting, and amendments.
- Maintain accurate payroll records and documentation.
- Prepare payroll journal entries and reconcile payroll-related GL accounts as requested.
- Generate payroll reports and analytics for management and audits.
- Administers benefit related payroll deductions and changes.
- Respond to employee and manager inquiries.
- Collaborate with HR and Finance to improve payroll processes.
Deliverables
- Timely and accurate payroll processing for assigned regions.
- Compliance with all tax and statutory requirements.
- Up-to-date payroll documentation and process checklists.
Required Skills & Competencies
- Advanced Excel skills (v-lookups, pivot tables, data validation).
- Solid organizational and problem-solving abilities.
- Excellent attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to manage sensitive and confidential information.
Experience & Education
- 1-3 years of hands-on payroll experience.
- Familiarity with payroll systems (ADP preferred).
- Payroll certification (PCP, FPC, or CPP) an asset or willingness to obtain.
- High school diploma required; post-secondary education an asset.
Knowledge Areas
- Payroll tax codes and compliance requirements.
- Multi-state/province and multiple payroll account processing.
