Position
We are looking for an experienced and well-organized Sales & Marketing Coordinator to join our team. The successful candidate should have previous experience in a structured sales & marketing environment. The Sales & Marketing Coordinator will report directly to the Director of Business Development working in conjunction with the Operations team to assist and support them with a myriad of sales and marketing related tasks. The Sales & Marketing Coordinator will become the key liaison between our sales team and clients - existing and prospective. The Sales & Marketing Coordinator should be a high energy, positive and enthusiastic team player who can thrive in a fast-paced live events-based business. This individual should be able to multi-task, think outside of the box, be proactive, and take initiative to get the job done. This position will primarily take place in our office however there may be requirements to work offsite at event job sites or client meetings as required by our projects.
Objective
To assist and support the Management team in the timely and efficient coordination of all incoming sales enquiries and the preparation of quotes and tracking sheets. To create and update social media posts, gather and sort project collateral, and to constantly review and respond to marketing opportunities.
General Duties
- Work directly with the Director of Business Development to respond to all sales inquiries in a clear and timely fashion and direct those requests to appropriate parties/team members.
- Follow up with clients and prospects to procure accurate information for all quotes and upcoming projects.
- Setup complete dossiers for all quote requests.
- Assist in the creation of quotes in our internal sales tracking software.
- Handle the processing of all orders with accuracy and timeliness.
- Assist the Director of Business Development in prioritizing quote requests and ensuring they are completed and forwarded to clients in a timely manner.
- Compile, communicate and schedule upcoming and reoccurring projects with team.
- Maintain sales tracking documents in real time with accuracy.
- Attend preliminary client meetings and initial site inspections.
- Gather customer feedback and provide after-sales support when requested.
- Sort and file all sales-related documentation including quote requests, client documentation, renderings, job photos, etc.
- Reporting directly to the Director of Business Development the Sales & Marketing Coordinator will be responsible for creating, updating and posting our Social Media Content.
- This will include scheduling and determining timing for all posts.
- Researching external marketing opportunities
- Contribute to a positive, professional, and team-oriented atmosphere.
- Other tasks as required.
Skills & Experience Requirements
- Minimum of five (5) years of professional experience in a similar position.
- Proven experience in sales.
- BA or BS in business administration or relevant field; certification in sales or marketing and/or working knowledge of live event or print industries would be assets.
- Strong computer skills on PC including great working knowledge of Microsoft Office suite.
- High aptitude for learning new computer programs / softwares.
- Proficiency in English.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills.
- Capacity to establish priorities and work under pressure.
- Flexibility and adaptability to changing workloads.
- Excellent customer service skills.
- Ability to liaise well with others and work within a team.
- Aptitude for problem solving and attention to detail.
- Ability to think critically and make sound decisions.
- Ability to work and think independently without direct supervision.
- A team player with a high level of dedication.
- Willingness to work additional time where necessary to complete tasks and meet deadlines.
- Must possess and maintain a valid driver's license with clean driving record.
Expectations
- To always conduct oneself in a courteous and professional manner.
- To contribute in positive ways that foster a collaborative, team-oriented work environment.
- To always respond to all communications, verbal or written, in a timely manner.
- To approach workflow in a proactive fashion, following up with relevant parties as needed.
- To be forward thinking, always considering the bigger picture and how to best achieve it.
- To make recommendations and suggestions to improve workflow and efficiencies.
- To finish tasks to completion.
- To provide updates and status reports regularly especially when tasks have been completed.
- To clarify any tasks, items or requests that are unclear or require more explanation.
- To ask for help when needed.
- To express and share goals for professional development.
- To support teammates.
- To understand and adhere to the company’s code of conduct.
Schedule
- Schedule is based on a 40-hour work week.
- Office hours are Monday to Friday from 7:30 am to 4:00 pm with evenings, weekends, and overtime on job sites as necessary.
- This position will primarily take place in our office/shop in Richmond however there are. requirements to work offsite at event job sites as required by our projects.
Other
- International applicants without valid work permits and who are not currently residing in Canada will not be considered.
Salary
- $55,000 TO $58,240 / year based on experience and skillset.
Please submit a resume and cover letter. We thank all applicants for their interest, however only those selected will be contacted.
About Scene Ideas Inc.
Scene Ideas is a staging rentals and custom scenery shop, originally created as the necessary solution to meet the growing needs of the local events industry in Vancouver. Employing a task-force of specialized and experienced tradespeople, technicians, artisans and designers, our 12,000 square foot facility is equipped to handle all aspects of fabrication from woodworking to welding, metal work, scenic painting, scenic automation and sculpting. All levels of production are seamlessly integrated via our team’s full CAD and graphics capabilities. Working drawings, engineering plans and rich renderings are synchronized to ensure comprehensive communication from concept through to execution.Scene Ideas also maintains Western Canada’s largest inventory of Steeldeck® staging and accessories. Our ever-expanding inventory of scenic elements are in stock and can be rented ‘off-the-shelf’ or customized in-house. The mandate at Scene Ideas is to provide exceptional customer service under any and all circumstances. Since its inception, the legacy of Scene Ideas has been customer satisfaction and the success of our clients has been the keystone of the company’s continued success. We are very proud of the team we have built throughout the years and our client’s success is of paramount importance for each and every member of our team.Visit our website at: https://sceneideas.caWith the growth of their in-house print shop, Scene Ideas has created a printing services branch, Caliper Print and Signage Solutions, in order to individually focus on the growth potential and offerings of both Scene Ideas and Caliper.Caliper’s mission is to always provide exceptional quality print and signage solutions that ensure each individual client’s message and brand are recognizable, memorable, and remarkable. With their commitment to quality, precision, client service, innovation and speed, their collection of in-house fabrication and finishing technologies allow them to deliver high quality, cost-effective solutions under one roof. For more information, visit our website at https://www.caliperprint.ca/.
