Position Summary
We are seeking an organized, proactive
Purchaser / Buyer to join our Installation Operations team. This role will support project delivery by coordinating the procurement of equipment, materials and services required for installation projects across Canada.
The successful candidate will work closely with Project Managers, Installation Operations, Sales, Warehouse and suppliers to ensure materials are ordered accurately, delivered when required, and aligned with project budgets and schedules.
This position requires strong attention to detail, follow-through and the ability to manage multiple purchasing requirements across active projects in a fast-paced environment.
Key Responsibilities
Purchasing & Procurement
- Create and manage purchase orders for project equipment, materials and related requirements.
- Review purchasing requests for accuracy, appropriate quantities, pricing and required delivery dates.
- Obtain pricing, availability and lead-time information from suppliers.
- Place orders with approved suppliers and monitor them through fulfilment.
- Maintain accurate purchasing information and documentation.
- Assist with resolving pricing, quantity, shipping and invoicing discrepancies.
Order Tracking & Material Coordination
- Proactively track open purchase orders and outstanding material.
- Follow up with suppliers on order status, backorders and delivery commitments.
- Identify potential material delays or shortages and communicate risks to the appropriate project stakeholders.
- Coordinate with Project Managers and warehouse teams to align material availability with project schedules.
- Support expedited purchasing requirements when necessary to maintain project timelines.
- Assist with identifying alternatives when specified products are unavailable or subject to extended lead times.
Project & Cost Support
- Support Project Managers in maintaining visibility of committed material costs against project requirements.
- Assist with reconciliation of purchase orders, receipts, invoices and project records.
- Identify discrepancies between ordered, received and invoiced quantities.
- Help maintain clean and accurate procurement data for project reporting and financial review.
- Support project closeout by identifying outstanding purchase orders, material commitments and supplier issues.
Supplier Coordination
- Maintain effective working relationships with suppliers and distributors.
- Request quotes and compare pricing, availability and delivery options.
- Coordinate resolution of damaged, incorrect, or missing shipments.
- Support returns, credits, and warranty-related material transactions.
- Escalate recurring supplier performance or delivery issues.
Process & Continuous Improvement
- Follow established purchasing and approval processes.
- Maintain accurate records to support auditability and financial controls.
- Identify opportunities to improve purchasing efficiency, order visibility and data accuracy.
- Support standardization of procurement practices across the Canadian Installation Operations organization.
- Participate in the development of procurement reporting, dashboards and process improvements.
Qualifications
- Post-secondary education in Business Administration, Supply Chain, Procurement or a related discipline is preferred.
- Previous experience in purchasing, procurement, supply chain, project coordination or a similar operational role.
- Experience working with purchase orders, suppliers, inventory or project-based procurement is strongly preferred.
- Strong Microsoft Excel skills and comfort working with purchasing and project data.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to proactively follow up and drive issues through to resolution.
- Comfortable working across multiple functions including Project Management, Operations, Sales, Finance and Warehouse teams.
Preferred Experience
Experience in one or more of the following would be considered an asset:
- Electronic security, access control, video surveillance or intrusion systems
- Low-voltage construction or systems integration
- Electrical, telecommunications or technology installation
- Project-based purchasing
- Equipment distribution or supply chain
- ERP or project financial management systems
- Power BI or other reporting/analytics tools
- French/Bi-lingual
Key Competencies
- Ownership: Takes responsibility for orders and follows them through to completion.
- Attention to detail: Maintains accurate PO, pricing, quantity and delivery information.
- Urgency: Understands that material availability can directly affect project schedules and customer commitments.
- Communication: Proactively communicates shortages, delays and discrepancies.
- Organization: Effectively manages a large number of simultaneous orders and priorities.
- Problem solving: Works with suppliers and internal teams to resolve procurement issues quickly.
- Collaboration: Builds strong relationships across Project Management, Installation Operations, Warehouse, Finance, Sales and suppliers.
- Continuous improvement: Looks for opportunities to simplify processes and improve procurement visibility.
What Success Looks Like
Success in this role means the project teams have
clear visibility into what has been negotiated, ordered, what has shipped, what remains outstanding, when material is expected and where purchasing issues require action.
The Buyer/Purchaser will play an important role in improving material readiness, procurement data accuracy, project cost visibility and ultimately our ability to deliver installation projects efficiently and predictably.
