Year End Reporting Administrator – Job Description
About Us
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.
We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.
Office Location & Hybrid Model
- Our office is in downtown Toronto, a 5-minute walk from Union Station.
- We embrace a flexible hybrid work model, with teams in 2 to 4 times per month.
Contract: Oct 15, 2026 – April 7, 2027
Hourly Rate: $26 - $32
About The Role
We are seeking a detail-oriented Year-End Reporting Administrator to join our team on a contract basis to support our annual and monthly regulatory reporting and year-end tax cycle. The role provides administrative and operational support for NI 45-106 reporting and the preparation and distribution of investor tax slips, working closely with Investor Services and other operational teams.
What You’ll Do
- Support annual and monthly NI 45-106 reporting, ensuring filings are accurate, complete, and submitted within regulatory deadlines
- Assist with year-end tax activities, including support for the preparation and distribution of T3, T5, and T5008 tax slips
- Assist with indexing tax slips not prepared by Investor Services, including external fund slips and T5013 slips
- Support data collection, validation, and reconciliation activities required for year-end reporting processes
- Provide administrative and operational support for other year-end deliverables as required
- Any other reasonable duties as required by management/leadership
What You’ll Bring
Must-Haves / Required
- Completed post-secondary education in accounting, finance, business, or a related field
- Intermediate to advanced Excel skills, including working with large data sets
- Strong attention to detail and accuracy when handling data and meeting filing deadlines
- Clear and fluent communication skills (written, verbal) are essential to this role
- Availability to work the full contract term, including peak year-end periods
Nice-to-Haves / Assets
- Previous experience in fund administration, transfer agency, financial services, or tax reporting
- Working knowledge of Canadian investor tax reporting (T3, T5, T5008, T5013) and/or NI 45-106 regulatory filings
- Exposure to securities regulatory filings or CRA tax slip preparation and distribution cycles
- Knowledge of investment funds or financial markets
- Experience working with Microsoft Office applications beyond Excel
- Interest in building a career within the financial services industry
You Should Embody:
- Integrity: Demonstrates accountability, transparency, and sound judgment
- Leadership: Takes initiative and ownership of responsibilities
- Focus: Effectively manages time and delivers high-quality work under deadlines
- Passion: Shows commitment to continuous learning and process improvement
- Teamwork: Collaborates effectively with colleagues and stakeholders
What We Offer
- An award-winning open-door culture with a collaborative & inclusive team
- Committed to flexible work arrangements, with heavily weighted remote work
- Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
- RRSP Matching that increases with tenure
- Parental Leave top up program
- Team connection through quarterly team lunches, bi-annual companywide events, sport and charity initiatives
- Support for professional learning and development
- Milestone recognition program
Application Information
- Number of positions:2
- These are new headcount, and we are actively recruiting for them.
- We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward. Some AI proctored tests may also be scored with AI; Trained staff review the scores before any decision is made.
IDEA & Accommodations (AODA)
SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.
SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
IDEA & Accommodations (AODA)
SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.
SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Recruitment Process
- Online Assessment: Shortlisted candidates may need to complete a role‑based assessment.
- HR Screening: Virtual screening interview with our HR team.
- Manager Interview: Role‑specific interview held either virtually or in person.
- Decision: Decision communicated and updates provided at each stage.
