Office & administration jobs in Canada

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Added 12 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 12 days ago
SH
Administrative Secretary 2
Shared Health-Soins Communs
Brandon, MB
- Internship
Certificate in Business Office Administration course or equivalent education
Added 12 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 12 days ago
SH
Administrative Secretary 2
Shared Health-Soins Communs
Brandon, MB
- Full-time
Certificate in Business Office Administration course or equivalent education
Added 12 days ago
CO
Dental Office Receptionist Instructor (Part Time)
College of New Caledonia
Prince George, BC
- Part-time
Diploma or certificate in Dental Office Administration, Dental Reception, Dental Assisting, or an equivalent combination of education and experience in a dental or healthcare office setting
Added 12 days ago
AH
Unit Clerk
Alberta Health Services
Hinton, AB
- Temporary
Added 12 days ago
GS
Construction Project Administrative Coordinator
Gallaher Signature Living
Windsor, ON
- Full-time
The ideal candidate has experience in construction administration, project documentation, and contract coordination, with the ability to manage multiple priorities in a fast-paced…
Added 12 days ago
IH
Medical Office Manager
Infini Health
Calgary, AB
- Full-time
Completion of post-secondary education in Business, Office Administration, Healthcare Leadership, or similar field is considered an asset, but not required.
Added 12 days ago
FL
operating officer - administration
Fromagerie L'Ancêtre
Bécancour, QC
- Full-time
Added 12 days ago
AP
administrative assistant
ARCHITECTURE PANEL Inc.
White Rock, BC
- Full-time
Added 12 days ago
W
Corporate Procurement Specialist
Worley
AB
- Full-time
Demonstrated experience with competitive bidding, supplier evaluation, purchase order preparation and administration, expediting, invoice discrepancy resolution, and order closeout.
Added 12 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Brandon, MB
Graduate and/or certification from a recognized Business Administration Program
Added 12 days ago
Unit Clerk - Cardiology Input Unit - 5A/6A/PRU
Winnipeg Regional Health Authority
Winnipeg, MB
Added 12 days ago
Administrative Secretary 2
Winnipeg Regional Health Authority
Brandon, MB
Certificate in Business Office Administration course or equivalent education
Added 12 days ago
Administrative Secretary 2
Winnipeg Regional Health Authority
Brandon, MB
Certificate in Business Office Administration course or equivalent education
Added 12 days ago
Administrative Secretary 2
Winnipeg Regional Health Authority
Brandon, MB
Certificate in Business Office Administration course or equivalent education
Added 12 days ago
Unit Clerk - Cardiology Input Unit - 5A/6A/PRU
Winnipeg Regional Health Authority
Winnipeg, MB
Added 12 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Brandon, MB
Graduate and/or certification from a recognized Business Administration Program
Added 12 days ago
C
Coordonnateur administratif ou coordonnatrice administrative, marketing et communications
CGI
Montreal, QC
- Full-time
Support budget administration, procurement activities and other operational tasks for the Marketing and Communications function.
Added 12 days ago
UO
Intermediate Administrative Assistant, Dean's Office
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
Postsecondary education in administration and office technology or an equivalent combination of education and work experience
Added 12 days ago
Admitting Clerk
Health Sciences North
Sudbury, ON
Graduate from a recognized Medical Office Administration course or related program is preferred.
Added 12 days ago
C
Event Coordinator – Rockies, AB
Cantrav
Canmore, AB
- Full-time
Valid Class 5 driver’s license required, with the ability to travel to program sites, venues, and supplier locations as needed
Added 12 days ago
C
Event Coordinator – Montreal, QC
Cantrav
Montreal, QC
- Full-time
Valid Class 5 driver’s license required, with the ability to travel to program sites, venues, and supplier locations as needed
Added 12 days ago
T
Receptionist
Torstaff
Toronto, ON
- Full-time
The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be…
Added 12 days ago
LC
Senior Strategic Sourcing Specialist
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Full-time
Support global negotiation initiatives led by corporate office global procurement by providing information such as pricing specifications and vendor listings and negotiating at local level.

Shared Health-Soins Communs

Administrative Assistant

Brandon, MB, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Requisition ID: 413683

Position Number: 2DIadmADMASST-01

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Dinsdale PCH

Department / Unit: Administration

Job Stream: Clinical Support

Union : Non Union

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Position Summary

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualfications:

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

RESPONSIBILITIES:

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review

Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides administrative support to management, including schedule and records management, meeting coordination, reception, and employee documentation. Supervises and supports staff, resolves complaints and operational issues, and contributes to budgeting, financial reporting, human resources processes, and program planning.

Requirements

Requires Grade 12 education, graduation or certification from a recognized Business Administration program, and three years of relevant full-time experience within the last five years; equivalent combinations may be considered. Candidates need a Manitoba Class 5 driver's licence and access to a personal vehicle, Microsoft application proficiency, and demonstrated leadership, communication, organizational, interpersonal, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Microsoft Office
Financial Reporting
Budget Management
Human Resources Administration
Schedule Management
Complaint Resolution
Conflict Resolution
Business Case Development
Critical Thinking
Communication
Organization
Confidentiality
Interpersonal Skills
Records Management

Visa sponsorship

Not detected in the job text

Keywords

Prairie Mountain Health
Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Personnel Files
Records Retention
Meeting Minutes
Staff Orientation
Staff Training
Staff Coaching
Complaint Management
Schedule Management
Master Rotations
Business Case
SBAR
Trend Analysis
Budget Documentation
Financial Statements
Variance Analysis
Forecasting
Capital Acquisition
Collective Agreement
Performance Management
Attendance Management

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Office & administration jobs in Canada