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Added 12 mins ago
CO
Job ID #32326: Project Manager, Hamilton Water Facilities
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
Reporting to the Senior Project Manager, the Project Manager will assume accountability and responsibility for the overall development, implementation and execution of Facility Programs…
Added 12 mins ago
BU
Conference Support Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Reporting to the Senior Conference Coordinator, the Conference Support Coordinator will assist with all operations related to Conference groups, including but not limited to FIRST Robotics,…
Added 12 mins ago
B
Senior Business Analyst, Loan Servicing Technology
BMO
Toronto, ON · FCP
- Full-time
4-6 years of Business Analysis experience in financial services, technology, or large enterprise environments.
Added 27 mins ago
T
Operations Manager (Civil/FTTH Construction)
Telecon
Saskatoon, SK
- Full-time
Reporting to the Senior Director of Operations; the Operations Manager is responsible to lead and manage all operations of their region. This includes health and safety, finances, contract…
Added 27 mins ago
WO
Controller
WP Osborne Executive Search Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Controller will lead the finance team to ensure the financial operations of a portfolio of entities, ensuring the delivery of accurate and timely financial reporting, analysis,…
Added 27 mins ago
KR
Senior Manager, Corporate Tax
Kassen Recruitment
AB · Edmonton, AB
- Full-time
Identify opportunities to improve tax processes, strengthen controls, and enhance reporting practices.
Added 27 mins ago
GT
Project Manager
Global Technical Talent, an Inc. 5000 Company
AB · Edmonton, AB
- $50 to $90 CAD / hour
- Contract
Provide regular project updates and maintain required reporting and documentation.
Added 27 mins ago
AW
Senior Manager, Investment Fund Operations
Aviso Wealth
Remote, Canada
- $115,000 to $135,000 CAD / year
- Full-time
- Remote
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 27 mins ago
AW
Senior Manager, Investment Fund Operations
Aviso Wealth
Remote, Canada
- $115,000 to $135,000 CAD / year
- Full-time
- Remote
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 27 mins ago
E
Product Marketing Manager - Contractor - 26423
Enverus
Calgary, AB
- Contract
…ecosystem, from renewables, power and utilities, to oil and gas and financial institutions. Our solutions create more efficient production and distribution, capital allocation, renewable…
Added 27 mins ago
Director, Manufacturing Engineering & Site Quality
Celestica International LP
Newmarket, ON
1. Strategic Leadership, CI & Financial Management
Added 27 mins ago
M
Business Project Manager
Maarut
Levis, QC
- Contract
managers focused on business projects in the financial domain, even though the
Added 42 mins ago
BR
General Manager
BGO Real Estate
AB · Calgary, AB
- Full-time
Financial Management & Reporting: Oversee budgets, revenue, expenses, capital costs, financial reporting, tenant billings, and timely collection of receivables.
Added 42 mins ago
RS
Assistant Director, Inclusive Supports
Rygiel Supports for Community Living
Hamilton, ON
- Full-time
Reporting to the Director, Inclusive Supports, the Assistant Director plays an important role in supporting daily operations, strengthening management practices, addressing operational…
Added 42 mins ago
WT
Specialist, Counterparty Credit Risk
Wealthsimple Technologies
Remote, Canada
- $69,600 to $87,000 CAD / year
- Full-time
- Remote
Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading,…
Added 42 mins ago
A
Assistant Manager, Reign Restaurant & Monogram Bar
AccorHotel
Toronto, ON
- Full-time
Added 42 mins ago
RM
Payroll Specialist
Regional Municipality of Peel
Canada
- Other
Lead payroll reconciliation activities, ensuring the accuracy and integrity of payroll funding, bank reconciliations, General Ledger postings, and payroll-related financial reporting.
Added 58 mins ago
BA
Accounting Administrator
Bruce Automotive Group
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
…helping ensure the smooth and accurate processing of daily financial transactions across our Yarmouth dealerships. This position is ideal for someone who enjoys working in a fast-paced…
Added 58 mins ago
VC
Civil Superintendent – Infrastructure & Road Construction
VINCI Construction
Surrey, BC
- $125,000 to $155,000 CAD / year
- Full-time
Ensure quality standards are achieved and address any deficiencies promptly, reporting as required through the NCR or OFI pro
Added 58 mins ago
VC
Estimator
VINCI Construction
Vancouver, BC
- Full-time
Added 58 mins ago
A
Senior Manager, Investment Fund Operations
Aviso
Vancouver, BC
- $115,000 to $135,000 CAD / year
- Full-time
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 58 mins ago
A
Senior Manager, Investment Fund Operations
Aviso
Toronto, ON
- $115,000 to $135,000 CAD / year
- Full-time
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 58 mins ago
MU
Gestionnaire de clinique/Clinic Manager
McGill University
Montreal, QC
- $66,190 to $99,210 CAD / year
- Full-time
Reporting to the Associate Director of Administration, you will oversee clinical, administrative, and financial operations while providing leadership to a multidisciplinary team. Working…
Added 58 mins ago
C
Director, Facilities Operations and Maintenance – Permanent Full-Time
CHEO
Ottawa, ON
- $75.67 to $89.19 CAD / hour
- Full-time
Reporting to the Chief Capital Planning and Development Officer (CCPDO) and working in close partnership with the Director, Capital Projects, the Director, Facilities Operations and…
Added 58 mins ago
PLANT MANAGER
SOPREMA Canada
Woodstock, ON
Reporting to the Director of Operations, the Plant Manager leads a non-unionized site of approximately 30 employees operating 24 hours a day, five days a week. The priority is to…

Shared Health-Soins Communs

Administrative Assistant

Brandon, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Requisition ID: 413902

Position Number: 3PMHpurchADMASST-01

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Health Centre

Department / Unit: Materials Management

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined - 07/29/2027

Reason for Term: Maternity Leave

Union : Non Union

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

This term position is concurrently a MATERNITY/PARENTAL LEAVE OF ABSENCE term and an INDEFINITE LEAVE OF ABSENCE term. In the event one of the leave of absences concludes earlier than the date referenced above, the term of this position will expire sooner with applicable notice: 1) Maternity/Parental leave of absence with a minimum two (2) weeks notice or one (1) pay period (whichever is longer); or 2) Indefinite leave of absence with a minimum of 24 hour notice of return of the current incumbent.

Position Summary

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

QUALIFICATIONS:

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

RESPONSIBILITIES:

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review

Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides administrative support to management, including schedule and records management, meeting coordination, reception, and employee documentation. Supervises and supports staff, manages complaints and scheduling, contributes to financial and human resources processes, and prepares analyses and reports.

Requirements

Requires Grade 12 education and graduation or certification from a recognized Business Administration program, plus three years of relevant full-time experience within the last five years. Candidates must have a Manitoba Class 5 driver's license and access to a personal vehicle, proficiency with Microsoft applications, and demonstrated leadership, communication, organizational, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Leadership
Microsoft Office
Scheduling
Financial Reporting
Budget Management
Human Resources Administration
Complaint Resolution
Conflict Resolution
Business Case Development
Data Analysis
Communication
Organization
Confidentiality
Interpersonal Relationships

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Personnel Files
Records Retention
Meeting Minutes
Staff Supervision
Staff Training
Schedule Management
Master Rotations
Complaint Management
Conflict Resolution
Business Case
SBAR
Budget Management
Variance Analysis
Financial Forecasting
Capital Acquisition
Collective Agreement
Human Resources
Performance Management
Attendance Management
Confidentiality
Healthcare

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