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Added 5 mins ago
SC
Full Time Front End Manager - Cloverdale/Quadra Store Victoria BC
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
- Full-time
Manage direct reports including selection, orientation, training and development, performance management, succession planning and compensation
Added 5 mins ago
Corporate Store Supervisor I
Bulk Barn
Welland, ON
Facilitate and assist with placing Warehouse and Direct Store Delivery (DSD) orders.
Added 6 mins ago
JA
Gestionnaire SSE – Projets d’infrastructures électriques/ HSE Manager – Power Infrastructure Projects
JR Automation
Montreal, QC · Saint-Laurent, QC
- Full-time
…l’exécution des projets. Ce poste offre l’occasion d’avoir un impact direct sur les résultats des projets et de contribuer à la modernisation et à la fiabilité du réseau…
Added 6 mins ago
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Chef de projet – Ingénierie/Project Management Engineering
JR Automation
Montreal, QC · Saint-Laurent, QC
- Full-time
…nouvelles installations stratégiques. Votre travail aura un impact direct sur la fiabilité du réseau électrique, la performance des systèmes énergétiques et la réussite de projets majeurs…
Added 6 mins ago
VL
Patient Appointment Coordinator
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- Full-time
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Added 6 mins ago
CC
Administrative & Order Processing Coordinator
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- Full-time
Full-time, on-site | CA$38,000–CA$40,000 per year
Added 6 mins ago
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Partenaires d’affaires – Finance /Finance Business Partners
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…collaborer avec la direction sur des initiatives ayant un impact direct sur les résultats de l’organisation. Vous jouerez un rôle important dans l’amélioration de la qualité des données…
Added 20 mins ago
Sales Representative / Representant de vente - Montreal
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Added 20 mins ago
Intermediate Civil Structural Engineer (Contract)
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With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 20 mins ago
Sales Insurance Specialist
Aviva
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…hours of operation. The role requires working from the office…
Added 20 mins ago
PI
People and Culture Coordinator
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- Full-time
…rewarding yet challenging position that promotes both personal and professional growth, we’d love to hear from…
Added 35 mins ago
NC
Account Coordinator, Commercial SME
NFP Corp
Calgary, AB · Edmonton, AB · Langley (District), BC · Newmarket, ON · Ottawa, ON · Toronto, ON · Windsor, ON · Langley, BC
- Full-time
Full support for continuing education & internal opportunities to grow as an insurance professional to advance career
Added 36 mins ago
JA
Stagiaire Génie Électrique et Contrôle / Electrical and Controls Engineering Intern
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…automatisation, vous participerez à des projets concrets ayant un impact direct sur la fiabilité des équipements, la performance opérationnelle et l’efficacité des procédés…
Added 36 mins ago
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Stagiaire – Chargé de projet manufacturier (Profil : mécanique)/ Intern - Project Engineer - Industrial (Profile: mechanical)
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- Full-time
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Added 36 mins ago
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Added 51 mins ago
TC
Retail Store associate Full time Lionhead
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Added 1 hour ago
Manager - Service Department (Heavy Duty)
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Saanichton, BC
Velocity Truck Centres Canada provides full-service support, including sales, maintenance, parts, collision repair, and financing. Representing top brands like Freightliner, Western Star,…
Added 1 hour ago
Warehouse Manager, Fleet and Facilities
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AB
…utilization, driving warranty recovery, and ensuring facilities support efficient business operations. This role aligns closely with Supply Chain, Operations, Service, Installation,…
Added 1 hour ago
TS
Front Line Worker (Full Time – Contract)
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…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 1 hour ago
B
BMO Capital Markets Quantitative Trading Analyst – 12–16 Month Co-op
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Available to work full-time for 12-16 months beginning in May 2027
Added 1 hour ago
B
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Added 1 hour ago
Environmental Health and Safety Coordinator
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Thoroughly investigate lost time accident/incident and health and safety related complaints.
Added 1 hour ago
DD
Procurement Specialist
DRPS- Durham Regional Police Service
Whitby, ON
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Added 2 hours ago
Assurance - Senior Associate, Accounting & Assurance
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Technical foundation | File ownership and accountability | Professional judgement and skepticism | Accuracy, review and documentation | Client communication | Coaching and team development…
Added 2 hours ago
C
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Shared Health-Soins Communs

Administrative Assistant

Brandon, MB, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Requisition ID: 413902

Position Number: 3PMHpurchADMASST-01

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Health Centre

Department / Unit: Materials Management

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined - 07/29/2027

Reason for Term: Maternity Leave

Union : Non Union

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

This term position is concurrently a MATERNITY/PARENTAL LEAVE OF ABSENCE term and an INDEFINITE LEAVE OF ABSENCE term. In the event one of the leave of absences concludes earlier than the date referenced above, the term of this position will expire sooner with applicable notice: 1) Maternity/Parental leave of absence with a minimum two (2) weeks notice or one (1) pay period (whichever is longer); or 2) Indefinite leave of absence with a minimum of 24 hour notice of return of the current incumbent.

Position Summary

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

QUALIFICATIONS:

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

RESPONSIBILITIES:

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review

Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides administrative support to management, including schedule and records management, meeting coordination, reception, and employee documentation. Supervises and supports staff, manages complaints and scheduling, contributes to financial and human resources processes, and prepares analyses and reports.

Requirements

Requires Grade 12 education and graduation or certification from a recognized Business Administration program, plus three years of relevant full-time experience within the last five years. Candidates must have a Manitoba Class 5 driver's license and access to a personal vehicle, proficiency with Microsoft applications, and demonstrated leadership, communication, organizational, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Leadership
Microsoft Office
Scheduling
Financial Reporting
Budget Management
Human Resources Administration
Complaint Resolution
Conflict Resolution
Business Case Development
Data Analysis
Communication
Organization
Confidentiality
Interpersonal Relationships

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Personnel Files
Records Retention
Meeting Minutes
Staff Supervision
Staff Training
Schedule Management
Master Rotations
Complaint Management
Conflict Resolution
Business Case
SBAR
Budget Management
Variance Analysis
Financial Forecasting
Capital Acquisition
Collective Agreement
Human Resources
Performance Management
Attendance Management
Confidentiality
Healthcare

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