Office & administration jobs in Canada

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Added 10 days ago
M
Property Administrator - Residential
Morguard
Calgary, AB
- Full-time
Oversee and coordinate all office administration, including ordering office supplies, organizing and maintaining filing system, email, phone calls and walk-in visitors.
Added 10 days ago
Receptionist
Primacorp Ventures Inc
Burnaby, BC
High school diploma with formal or practical training in office administration, customer service, and business communications.
Added 10 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Blaine Lake, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 10 days ago
Office Manager
Long View Systems
AB
We are looking for an experienced, people-focused Office Manager to lead the day-to-day workplace experience for our Edmonton branch. This visible and hands-on role combines office and…
Added 10 days ago
SH
Administrative Assistant - AY2 - Primary Care
Southern Health-Santé Sud
Steinbach, MB
- Full-time
…maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as…
Added 10 days ago
IR
Receptionist Clerk - Bilingual
Interlake-Eastern Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
…The incumbent provides services in support of the business office such as typing, filing, handling of incoming and outgoing correspondence and data entry. The position of Receptionist Clerk…
Added 10 days ago
MC
Property Administrator
Medallion Corporation
Toronto, ON
- Full-time
…and on-site teams. This role ensures the efficient day to day administration of property operations, including resident relations, financial coordination, and compliance with Ontario…
Added 10 days ago
WM
Administrative Assistant - Kingsway Mall
Westcliff Management Ltd
AB · Edmonton, AB
- Full-time
Coordinate office supplies, meeting minutes, filing systems, and general office administration.
Added 10 days ago
KS
Inventory Manager
Kelly Science, Engineering, Technology & Telecom
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
10 ans et plus d'expérience avec un baccalauréat, OU 7 ans et plus avec une maîtrise (chaîne d'approvisionnement, ingénierie ou administration/commerce de préférence).
Added 10 days ago
IH
Office Coordinator
Inspired HR Ltd
Vancouver, BC
- Full-time
Approximately two to three years of experience in office coordination, administration or a similar support role.
Added 10 days ago
CM
Unit Clerk - Repost
CancerCare Manitoba
Winnipeg, MB
- Full-time
Added 10 days ago
AI
Junior Data Entry Clerk
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
Added 10 days ago
AC
Paralegal - Corporate Secretary - Temporary
Air Canada
Dorval, QC
- Full-time
…authorities and supporting the work of the Corporate Secretary’s Office. This position also ensures that Air Canada and its subsidiaries comply with applicable regulations and assists in…
Added 10 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Chatham-Kent, ON · Wheatley, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 10 days ago
Post Office Assistant
Canada Post - Postes Canada
Howick, QC
…with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 10 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Ruthven, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 10 days ago
Term - Post Office Assistant
Canada Post - Postes Canada
Komoka, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 10 days ago
IH
Office Coordinator
Inspired HR
Vancouver, BC
- Full-time
Approximately two to three years of experience in office coordination, administration or a similar support role.
Added 10 days ago
TO
Receptionist
Tourmaline Oil Corp
Grande Prairie, AB
- Contract
High school diploma or equivalent; post-secondary education in Office Administration is considered an asset.
Added 10 days ago
Administrative Assistant, Liens - DPM
Tridel Group of Companies
Toronto, ON
Post-secondary education in Business Administration, Office Administration, Legal Administration, Accounting, or a related field.
Added 10 days ago
FC
Senior Administrative Assistant
Fluor Corporation
Calgary, AB
- Full-time
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
Added 10 days ago
Receptionist Clerk - Bilingual
Winnipeg Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
…The incumbent provides services in support of the business office such as typing, filing, handling of incoming and outgoing correspondence and data entry. The position of Receptionist Clerk…
Added 10 days ago
B&
Security Manager (Women's College Hospital)
Black & McDonald Limited
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
Added 10 days ago
Senior Strategic Sourcing Specialist- Packaging- (Rigid Plastic)
Lactalis
Toronto, ON
Support global negotiation initiatives led by corporate office global procurement by providing information such as pricing specifications and vendor listings and negotiating at local level.
Added 10 days ago
N
Fundraising Administrator & Executive Assistant to the CEO
NCSY
Canada
- Full-time
Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Shared Health-Soins Communs

Administrative Assistant

Mountain Road, MB, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Oct 31, 2026

Original job description

Requisition ID: 414097

Position Number: 1GVadmADMASST-01

City: Grandview

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Grandview District Hospital (includes Grandview Personal Care Home)

Department / Unit: Administration

Job Stream: Non-Clinical

Union : Non Union

FTE: 0.50

Anticipated Shift: Days

Daily Hours Worked: 5.0

Position Summary:

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualifications:

- Grade 12 education (MB Standards)
- Graduate and/or certification from a recognized Business Administration Program
- Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
- Other combinations of education and experience may be considered
- Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
- Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
- Demonstrated leadership and supervisory ability
- Demonstrated ability in maintaining effective interpersonal working relationships required
- Demonstrated critical thinking skills required
- Demonstrated sound organizational skills, and the ability to work independently
- Demonstrated written and oral communication skills
- Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
- Ability to prioritize in a changing environment
- Ability to respect and promote a culturally diverse population
- Ability to respect and promote confidentiality
- Ability to perform the duties of the position on a regular basis

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately
Supervises/Manages staff
Orientates, trains and coaches’ staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review

Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative support to management, including schedule and records management, meeting coordination, reception, and employee documentation. Supervises staff and supports complaint resolution, scheduling, financial and capital budget reporting, human resources processes, and program analysis.

Requirements

Requires Grade 12 education and graduation or certification from a recognized Business Administration program, plus three years of equivalent full-time administrative, financial, or relevant health-related experience within the last five years. Candidates need a Manitoba Class 5 driver's license and access to a personal vehicle, proficiency with Microsoft applications, and demonstrated leadership, communication, organizational, interpersonal, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Leadership
Microsoft Office
Scheduling
Financial Reporting
Budget Management
Human Resources Administration
Complaint Management
Conflict Resolution
Critical Thinking
Communication
Organization
Confidentiality
Interpersonal Relationships
Records Management

Visa sponsorship

Not detected in the job text

Keywords

Prairie Mountain Health
Business Administration
Administrative Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Staff Supervision
Employee Personnel Files
Records Retention
Meeting Minutes
Complaint Management
Master Rotations
Vacation Planning
Business Case
SBAR
Variance Analysis
Forecasting
Capital Acquisition
Collective Agreement
Recruitment
Performance Management
Attendance Management
Class 5 Driver's License
Confidentiality
Labour Relations

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Office & administration jobs in Canada

Property Administrator - Residential

Receptionist

Post Office Assistant - Term

Office Manager