Office & administration jobs in Canada

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Added 6 days ago
AH
Unit Clerk
Alberta Health Services
Leduc, AB
- Temporary
Must have demonstrated ability to pay close attention to detail with a high level of accuracy
Added 6 days ago
AH
Unit Clerk
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
Added 6 days ago
CH
Medical Office Assistant
C-Care Health Services
Ingersoll, ON
- $20 to $24 CAD / hour
- Part-time
Diploma or Certificate in Medical Office Administration
Added 6 days ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Grand Rapids, MB
- Full-time
Are you a hard-working office professional? Do you enjoy helping others?
Added 6 days ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Added 6 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Esterhazy, SK
One (1) year experience in an office environment
Added 6 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Availability to work three (3) days per week is required to meet current operational needs
Added 6 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 6 days ago
BU
Administrative Officer
Brandon University
Winnipeg, MB
- Full-time
Candidates must hold a valid work permit for at least two years.
Added 6 days ago
A
Management Consultant
ADAPTOVATE
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Willingness to work from our Canada office and travel to client sites when required.
Added 6 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 6 days ago
CO
Operations Supervisor - Water Treatment Plant (Full-Time)
City of Thunder Bay
Thunder Bay, ON
- Full-time
Must have proven experience in the operation of microcomputers and SCADA (Supervisory Control and Data Acquisition) systems · Must have proven decision making abilities and excellent communication and report writing skills
Added 6 days ago
UO
Administrative Manager, Finance and Operations
University of Waterloo
Waterloo, ON · Psychology, Anthropology, Soci
- Full-time
Oversee general office administration and ensures departmental procedures align with university standards.
Added 6 days ago
UO
Administrative Officer
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
…for supporting the day-to-day administrative oversight of the Office of the President (OTP). The Administrative Officer provides support across the OTP portfolio. This portfolio requires…
Added 6 days ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
…senior leaders in the Secretariat. The role ensures coordinated office operations, sound financial administration, and consistent application of institutional policies and procedures. By…
Added 6 days ago
IR
Administrative Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Added 6 days ago
IR
Admitting Clerk - Outpatient
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Internship
Medical Office Assistant / Medical Secretary Certification
Added 6 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Minnedosa, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 6 days ago
SH
Administrative Assistant 4 - Central Support Services
Shared Health-Soins Communs
Winnipeg, MB
- Internship
Must have excellent English communication skills, both oral and written
Added 6 days ago
Administrative Assistant - Chair and Faculty - Biomedical Sciences
University of Guelph
Guelph, ON
One (1) year post-secondary education (College diploma related to office administration or undergraduate degree is preferred).
Added 6 days ago
Administrative Assistant 4 - Central Support Services
Winnipeg Regional Health Authority
Winnipeg, MB
Must have excellent English communication skills, both oral and written
Added 6 days ago
Admitting Clerk - Outpatient
Winnipeg Regional Health Authority
Selkirk, MB
Medical Office Assistant / Medical Secretary Certification
Added 6 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Minnedosa, MB
Graduate and/or certification from a recognized Business Administration Program
Added 6 days ago
Nursing Assistant (Unit Clerk Assistant)
Winnipeg Regional Health Authority
Winnipeg, MB
Added 6 days ago
Administrative Clerk
Winnipeg Regional Health Authority
Ashern, MB

Shared Health-Soins Communs

Administrative Assistant

Minnedosa, MB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Requisition ID: 414416

Position Number: 2MIPadmADMASST-01

City: Minnedosa

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Minnedosa Personal Care Home

Department / Unit: Administrative

Job Stream: Non-Clinical

Union : Non Union

FTE: 0.70

Anticipated Shift: Days

Daily Hours Worked: 5.75

Position Summary:

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualifications:

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review

Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides administrative support to management, including schedule and records management, meeting coordination, reception, and employee documentation. Supervises staff and supports scheduling, complaint and conflict resolution, financial reporting, human resources processes, and program analysis.

Requirements

Requires Grade 12 education and graduation or certification from a recognized Business Administration program, plus three years of equivalent full-time administrative, financial, or relevant health-related experience within the last five years. Candidates must have a Manitoba Class 5 driver's license and access to a personal vehicle, proficiency with Microsoft applications, and demonstrated leadership, communication, organizational, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Microsoft Office
Scheduling
Financial Reporting
Budget Management
Human Resources Administration
Complaint Resolution
Conflict Resolution
Critical Thinking
Interpersonal Communication
Organization
Confidentiality
Business Analysis
Records Management
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Prairie Mountain Health
Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Staff Supervision
Employee Personnel Files
Records Retention
Meeting Minutes
Schedule Management
Master Rotations
Complaint Management
Conflict Resolution
Business Case
SBAR
Budget Documentation
Variance Analysis
Financial Statements
Forecasting
Capital Acquisition
Collective Agreement
Human Resources
Recruitment
Attendance Management
Class 5 Driver's License

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Office & administration jobs in Canada

Unit Clerk

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Medical Office Assistant