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Added 9 mins ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
Saint John, NB
- Temporary
Under the general supervision of the HAF Project Manager, you will be part of a high-caliber cross functional team leading the E-Permitting Initiative under the City of Saint John Housing…
Added 9 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…Resources roles as required, helping to maintain continuity of service during absences, periods of increased workload, or other operational needs. This includes supporting key HR processes…
Added 9 mins ago
SH
Clerk 3 - Diagnostic Imaging - Radiology Support Services - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Reporting to the Manager, Radiology Support Services, the incumbent is responsible for the effective, efficient support to all of the modalities within the Diagnostic Imaging department…
Added 9 mins ago
SH
Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Swan River, MB
- Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 9 mins ago
IR
Housekeeping Aide
Interlake-Eastern Regional Health Authority
Hodgson, MB
- Internship
Under the direction of the Manager, Support Services and/or Lead Hand the Housekeeping Aide performs the assigned duties in accordance with established work schedules, policies and…
Added 9 mins ago
IR
Housekeeping Aide
Interlake-Eastern Regional Health Authority
Beausejour, MB
- Full-time
Under the direction of the Manager, Support Services and/or Lead Hand the Housekeeping Aide performs the assigned duties in accordance with established work schedules, policies and…
Added 9 mins ago
SH
Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Neepawa, MB
- Full-time
Under the general supervision of the Health Service Manager and/or Director, and while demonstrating a commitment to the vision, mission, values and strategic priorities of Prairie Mountain…
Added 9 mins ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 9 mins ago
FH
Reservations Experience Manager
Fairmont Hotels & Resorts
Banff, AB
- Full-time
Reporting to the Director of Rooms, the Reservations Experience Manager is responsible for leading the guest pre-arrival experience and delivering an accurate, seamless and personalized…
Added 9 mins ago
SH
Cook I
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the direction of the Nutrition Services Supervisor and/or Manager, the Cook I is responsible for performing the following activities according to related policies and procedures and…
Added 9 mins ago
IR
Home Care Resource Coordinator
Interlake-Eastern Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
Must possess a valid Manitoba Driver’s license and have access to a reliable vehicle
Added 9 mins ago
IR
Dietary Aide
Interlake-Eastern Regional Health Authority
Fisher Branch, MB
- Full-time
Under the direction of the Manager, Support Services and Cook, the Dietary Aide performs the assigned duties related to the preparation and service of food to patients/ residents, staff,…
Added 9 mins ago
SH
Cook I (Addictions Services)
Shared Health-Soins Communs
Ste. Rose du Lac, MB
- Full-time
…government regulations and legislation: all aspects of food service production and distribution to clients with emphasis on portion control, waste control, proper sanitation and safety. The…
Added 9 mins ago
SH
Dietary Aide
Shared Health-Soins Communs
Neepawa, MB
- Full-time
Under the direction of the Manager, Nutrition Services or Nutrition Services Supervisor and coordination of the Cook, Lead Hand or Clerk, the Dietary Aide is responsible for performing the…
Added 9 mins ago
AC
Food Services Manager - Camp Brigadoon
Aramark Canada
Aylesford, NS
- Full-time
Must have own transportation to camp
Added 9 mins ago
IR
Dietary Aide
Interlake-Eastern Regional Health Authority
Beausejour, MB
- Full-time
Under the direction of the Manager, Support Services and Cook, the Dietary Aide performs the assigned duties related to the preparation and service of food to patients/ residents, staff,…
Added 9 mins ago
SH
Cook I
Shared Health-Soins Communs
Rivers, MB
- Internship
Under the direction of the Nutrition Services Supervisor and/or Manager, the Cook I is responsible for performing the following activities according to related policies and procedures and…
Added 9 mins ago
SH
Social Worker - BSW
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the direction of the Manager, Social Work, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Social Worker I is…
Added 9 mins ago
GD
GARAGE - Sales Team Leader FT - Mic Mac Mall
Groupe Dynamite
Dartmouth, NS
- Full-time
Reporting to the Store Manager, your main focus as Sales Team Lead is to promote a positive shopping experience for each customer, while leading and inspiring a high-performing team to…
Added 9 mins ago
SH
Rehabilitation Aide (Rehabilitation Assistant)
Shared Health-Soins Communs
Shoal Lake, MB
- Full-time
Province of Manitoba Class 5 Drivers Licence and access to a personal vehicle to provide service within Prairie Mountain Health
Added 9 mins ago
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Community Mental Health Support Worker
Shared Health-Soins Communs
Dauphin, MB
- Full-time
The Community Mental Health Support Worker (CSW) works under the direction of the Manager/Supervisor, Mental Health Services to provide community based and assertive outreach services. The…
Added 9 mins ago
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Social Worker - BSW
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the direction of the Manager, Social Work, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Social Worker I is…
Added 9 mins ago
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Registered Nurse (N2) - Labour Delivery Recovery
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Current CRNM registration required
Added 9 mins ago
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General Duty Nurse (N2) - Thoracic Clinic
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Must have EKG certification or be able to obtain it within three months of employment
Added 9 mins ago
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General Duty Nurse (N2) - PACU
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…

Shared Health-Soins Communs

Administrative Assistant

Brandon, MB, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Requisition ID: 415186

Position Number: 3PMHpurchADMASST-01

Posting End Date: November 17, 2026

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Regional Health Centre

Department / Unit: Material Managment

Job Stream: Non-Clinical

Union : Non Union

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.50

Position Summary:

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualifications:

- Grade 12 education (MB Standards)
- Graduate and/or certification from a recognized Business Administration Program
- Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
- Other combinations of education and experience may be considered
- Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
- Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
- Demonstrated leadership and supervisory ability
- Demonstrated ability in maintaining effective interpersonal working relationships required
- Demonstrated critical thinking skills required
- Demonstrated sound organizational skills, and the ability to work independently
- Demonstrated written and oral communication skills
- Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
- Ability to prioritize in a changing environment
- Ability to respect and promote a culturally diverse population
- Ability to respect and promote confidentiality
- Ability to perform the duties of the position on a regular basis

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately
Supervises/Manages staff
Orientates, trains and coaches’ staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review

Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides administrative and reception support, manages schedules and records, and supervises and supports staff. Handles complaints and complex issues, contributes to staffing and human resources processes, and manages financial reporting, budgets, and related analysis.

Requirements

Requires Grade 12 education, graduation or certification from a recognized Business Administration program, and three years of relevant experience within the past five years; equivalent combinations may be considered. Candidates need a Manitoba Class 5 driver's licence and access to a personal vehicle, proficiency with Microsoft applications, and demonstrated leadership, communication, organizational, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Microsoft Office
Scheduling
Financial Reporting
Budget Management
Human Resources Administration
Complaint Resolution
Conflict Resolution
Records Management
Critical Thinking
Communication
Organization
Interpersonal Relationships
Data Analysis
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Staff Supervision
Scheduling
Master Rotations
Records Retention
Personnel Files
Labour Relations
Collective Agreements
Complaint Management
Conflict Resolution
Business Case
SBAR
Budget Documentation
Variance Analysis
Financial Forecasting
Financial Transactions
Capital Acquisition
Human Resources Management
Performance Management
Attendance Management
Criminal Records Check
Vulnerable Sector Check

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