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Added 3 hours ago
Sport & Exercise Medicine Physician
Changepain Medical & Allied Health Clinic
Burnaby, BC
Contract
Reports to: Medical Director (clinical/professional); Operations Director (administrative/scheduling)
Added 7 hours ago
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
Temporary
Under the direction of the Director of Human Resources, this position will proactively coordinate disability management files, assessing any barriers to ensure timely, effective and…
Added 13 hours ago
Care Coordinator
Lifemark Health Group
Halifax, NS · Liverpool, NS
Temporary
Collect payments at time of service and submit insurance claims to third-party funders
Added 13 hours ago
Medical Office Administrator
Lifemark Health Group
AB
Full-time
Collect payments at time of service and submit insurance claims to third-party funders
Added 13 hours ago
Receptionist - Physiotherapy Clinic
Lifemark Health Group
West Vancouver, BC
$19 to $21 CAD / hour
Full-time
Collect payment at time of service and maintain accurate insurance claims to third party funders
Added 13 hours ago
Physiotherapist
Lifemark Health Group
Calgary, AB
Part-time
…managing private clients, MVAs, long-term disability, and WCB…
Added 1 day ago
Lead Change Management Specialist
RBC
Toronto, ON
Full-time
…DevOps & EA Business Office, reporting directly to the Senior Director. This role owns the full Change Management mandate for the Business Office: enterprise change delivery for DevOps & EA…
Added 1 day ago
Human Resources Generalist / Conseiller(ère) en ressources humaines
Robco Inc.
Montreal, QC
Full-time
The HR Generalist will work independently on day-to-day HR operations while collaborating with our Fractional HR Director and CFO for strategic guidance and complex matters. This position…
Added 1 day ago
Director of Business Development (Vancouver)
Boast Capital LP
Vancouver, BC
…the evidence behind it, and build high-quality, defensible claims. Our technology reduces manual data collection and administrative work, so client conversations focus on what teams are…
Added 1 day ago
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
Temporary
Under the direction of the Director of Human Resources, this position will proactively coordinate disability management files, assessing any barriers to ensure timely, effective and…
Added 1 day ago
Senior Financial Analyst
Sofina Foods Inc
Markham, ON
Reporting to the Director, Financial Accounting and Reporting, this position is accountable for compiling, consolidating, analyzing, interpreting and presenting statutory and management…
Added 1 day ago
Land & Resource Manager, Greater Montreal Region
Amrize
Laval, QC
Full-time
…support the Ottawa/Gatineau region as directed by the Land Director. Key management duties include: the targeting and acquisition of new aggregate properties, negotiation of Agreements,…
Added 1 day ago
Risk Modelling Services, Actuarial P&C Director (Bilingual FR/EN)
PwC Canada
Toronto, ON
Full-time
…financial modelling, new legislation, and the efficiency of claims or reporting processes. You will also have the opportunity to provide oversight on risk modelling for emerging risks like…
Added 1 day ago
Operations Delivery Director
Allianz Partners
Cambridge, ON
$80,500 to $134,000 CAD / year
Full-time
As Operations Delivery Director you will be responsible for driving operational excellence, developing high-performing leaders and teams, and ensuring service, quality, and productivity…
Added 1 day ago
Commercial and Contracts Manager
Transportation Investment Corporation
Vancouver, BC
$83,000 to $114,000 CAD / year
Full-time
Prepares analysis of contractual claims, change valuations, as directed by the Commercial & Contracts Director.
Added 1 day ago
Assistant Director of People & Culture (Contract)
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Toronto
Full-time
This role reports to the Director of People & Culture, and oversees the People & Culture Manager, Talent Acquisition Manager, and People & Culture Coordinator. It is responsible for the…
Added 1 day ago
Director of Construction
Synectics Inc.
Woodstock, ON
$150,000 to $160,000 CAD / year
Full-time
We are seeking an experienced Director of Construction to provide executive leadership and strategic oversight for a General Contracting Division.
Added 1 day ago
Director of Treasury Planning and Analysis
Surgery Partners, Inc
Burlington, ON
Full-time
The Director, Treasury Planning & Analysis is responsible for leading the Company's enterprise cash flow forecasting, liquidity planning, capital allocation analytics, and executive…
Added 1 day ago
Surintendant général de chantier / General Site Superintendent
Broccolini
Montréal-Ouest, QC
Full-time
Added 1 day ago
Corporate Compliance, Supplier Quality & Regulatory Affairs Engineer
Wolf Steel Ltd
Barrie, ON
Full-time
Reports to: Director, Global Quality Assurance
Added 1 day ago
Lead Change Management Specialist
Royal Bank of Canada
Toronto, ON
Full-time
…DevOps & EA Business Office, reporting directly to the Senior Director. This role owns the full Change Management mandate for the Business Office: enterprise change delivery for DevOps & EA…
Added 1 day ago
Corporate Compliance, Supplier Quality & Regulatory Affairs Engineer
Napoleon
Barrie, ON
$82,400 to $113,300 CAD / year
Full-time
Reports to: Director, Global Quality Assurance
Added 1 day ago
Director, Analytics & Insights
Securian Canada
Waterloo, ON
$130,000 to $170,000 CAD / year
Full-time
As our Director, Analytics & Insights, you'll help shape how data drives decisions across Securian Canada.
Added 1 day ago
Director, Analytics & Insights
Securian Canada
Toronto, ON
$130,000 to $170,000 CAD / year
Full-time
As our Director, Analytics & Insights, you'll help shape how data drives decisions across Securian Canada.
Added 1 day ago
DIRECTOR, ENTERPRISE CONTACT CENTRE OPERATIONS - HYBRID
Green Shield Canada
Windsor, ON
insurance, administer benefits, and pay claims as a ‘payer’ while offering

Shared Health-Soins Communs

Administrative Assistant 4

Winnipeg, MB, Canada

Job type: Full-time
Workplace: Hybrid
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Requisition ID: 411477

Position Number: 20089876

Posting End Date: Open Until Filled

City: Winnipeg

Employer: Shared Health

Site: Shared Health - Newport Bldg

Department / Unit: Department Led Capital Projects (DLCP)

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: October 1, 2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Senior Project Director of Department Led Capital Projects office (DLCP), the incumbent is responsible for the timely and accurate provision of administrative assistance and office support services. The DLCP Office delivers healthcare infrastructure projects across Manitoba that improve access to care and enhance patient experiences. We are seeking a highly organized Administrative Assistant to support our growing team and contribute to the successful delivery of capital projects from planning through implementation.. DLCP project teams are typically comprised of one Senior PM, two or more Project Managers and Furniture / Equipment Coordinators and are supported by the Program Leader, Project Directors, Finance staff. The duties of this position include, but are not limited to, the following:

Managing calendars and reminders for the DLCP leadership.
Scheduling team meetings, appointments, and events and any ‘All Team’ / Staff Meetings.
Coordinating travel arrangements as required.
Managing the general DLCP ‘mailbox’ and directing general inquiries to the appropriate parties.
Preparing documents, reports, and presentations as required.
Communicating with administrative assistants from Shared Health, the Province, and other external parties to coordinate schedules & meetings.
Creating expense claims for DLCP leadership, submitting for approvals.
Drafting and editing correspondence, emails, and memos.
Maintaining contact and email distribution lists, professional membership listing.
Tracking expenses and invoices.
Timekeeping in SAP.
Coordinating and distributing monthly project reports.
Sending approved documents to SH CFO office for approval.
Coordinating and supporting the onboarding of new staff.
Completing various access request forms for new staff and submit to Service Desk for processing.
Managing the hardware and software licenses & renewals for DLCP.
Supporting procurement processes including posting of public tenders.
Attending meetings and take minutes, transcribe and distribute to appropriate parties.
Other administrative duties as required.

Experience

Minimum of five years in a senior secretarial position, preferably in the architectural profession, construction industry or comparable government agency.
SAP (Systems, Applications and Products) experience is considered an asset.

Education (Degree/Diploma/Certificate)

Complete High School education, Manitoba Standards, required.
Completion of a recognized secretarial and/or business accounting training program required.
Additional accredited training in supervision, administration, and/or office management courses preferred.
An equivalent combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Advanced proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Adobe Acrobat.
Knowledge of General Accounting required.
Must have excellent interpersonal, problem-solving, and organizational skills and be self-motivated.
Demonstrated initiative, sound judgment, and the ability to build effective working relationships with internal and external stakeholders.
Must have the ability to work independently and in a team environment.
Must have the ability to prioritize workload and meet deadlines.
Demonstrated ability to organize, maintain, and manage project documentation and records with a high degree of accuracy and attention to detail.

Physical Requirements

Must be able to work effectively under stressful demands and frequent interruptions.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

Provide administrative and office support to the Department Led Capital Projects leadership and teams, including calendar and meeting coordination, travel arrangements, correspondence, expense claims, timekeeping, and project reporting. Support staff onboarding, access requests, procurement and tender processes, records management, and the coordination of approvals and communications with internal and external stakeholders.

Requirements

Requires at least five years of senior secretarial experience, a high school education, and completion of a recognized secretarial and/or business accounting training program; equivalent education and experience may be considered. Candidates need advanced Microsoft 365 and Adobe Acrobat proficiency, general accounting knowledge, strong organizational and interpersonal skills, sound judgment, and the ability to manage competing priorities and deadlines.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Adobe Acrobat
General Accounting
SAP
Expense Tracking
Timekeeping
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Shared Health
Healthcare Infrastructure
Administrative Support
Senior Secretarial Experience
Microsoft 365
Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Adobe Acrobat
SAP
General Accounting
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Claims
Timekeeping
Project Reporting
Procurement
Public Tenders
Staff Onboarding
Access Requests
Document Management
Records Management
Invoice Tracking
Meeting Minutes

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