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Added 2 hours ago
Manager, Centre of Excellence in Hypertension and Vascular Health
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the direction of the Centre Director, the Manager will provide scientific, operational, and strategic leadership for the Centre's research activities and support its continued…
Added 4 hours ago
Human Resources/Labour Relations Consultant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
Reporting to the Director of Human Resources, the HR/LR Consultant will provide guidance and support to managers and other Human Resources staff on employment and labour relations matters.…
Added 4 hours ago
Pharmacist
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
…departmental operations in the absence of the Pharmacy Manager and/or Director and other reasonable duties as assigned. Pharmacists conduct their duties in a safe manner and report any…
Added 6 hours ago
DIETITIAN
Southbridge Healthcare LP
Thunder Bay, ON
As a member of the Clinical Team, the Dietitian consults with and advises the Food Service Manager and Director of Care concerning nutrition and hydration program needs. The Dietitian is…
Added 6 hours ago
DIETITIAN
Southbridge Healthcare LP
Cornwall, ON
As a member of the Clinical Team, the Dietitian consults with and advises the Food Service Manager and Director of Care concerning nutrition and hydration program needs. The Dietitian is…
Added 8 hours ago
Manager, Collections
Rogers Bank
Dieppe, NB
Full-time
Low or no-cost fitness membership with access to virtual classes
Added 8 hours ago
Manager, Collections
Rogers Bank
Port Perry, ON
Full-time
Low or no-cost fitness membership with access to virtual classes
Added 9 hours ago
NICU Parent Partner Coordinator
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general direction of the Director of Health Service, Obstetrics/Gynecology and Neonatology (OGN) and working collaboratively with both the Manager of Services NICU and Manager of…
Added 11 hours ago
Manager, Collections
Rogers Bank
Vernon, BC
Full-time
Low or no-cost fitness membership with access to virtual classes
Added 11 hours ago
Manager, Collections
Rogers Bank
Pickering, ON
Full-time
Low or no-cost fitness membership with access to virtual classes
Added 11 hours ago
Manager, Collections
Rogers Bank
Ottawa, ON
Full-time
Low or no-cost fitness membership with access to virtual classes
Added 12 hours ago
Senior Law Clerk - Corporate Services
Gowling WLG
Hamilton, ON · Kitchener, ON · Ottawa, ON · Toronto, ON
$78,000 to $88,000 CAD / year
Full-time
…revivals, by-laws (including those containing more complex director qualifications and multiple classes of membership), organizational documents, annual documents, minutes of meetings,…
Added 13 hours ago
Senior Data Engineer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
$103,000 to $153,000 CAD / year
Full-time
membership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security
Added 13 hours ago
Director, Enterprise Communications
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
Full-time
membership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security
Added 14 hours ago
NICU Parent Partner Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general direction of the Director of Health Service, Obstetrics/Gynecology and Neonatology (OGN) and working collaboratively with both the Manager of Services NICU and Manager of…
Added 14 hours ago
Manager, Centre of Excellence in Hypertension and Vascular Health
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the direction of the Centre Director, the Manager will provide scientific, operational, and strategic leadership for the Centre's research activities and support its continued…
Added 14 hours ago
CI Manager
State Window Corporation
Vaughan, ON
Reports to the Director of Manufacturing on all matters. The CI Manager will be responsible for all functions of a production project from start to finish. Works closely with Engineering,…
Added 16 hours ago
Senior Manager, Talent Acquisition
Lifemark Health Group
Montreal, QC
Full-time
Reporting the the Senior Director, Talent Strategy, the Senior Manager, Talent Acquisition, is responsible for setting up the strategy, processes, and criteria to enable a systematic and…
Added 18 hours ago
Pharmacist
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
…departmental operations in the absence of the Pharmacy Manager and/or Director and other reasonable duties as assigned. Pharmacists conduct their duties in a safe manner and report any…
Added 19 hours ago
Scientific Education Program Administrator
ISCT, International Society for Cell & Gene Therapy
Vancouver, BC
Full-time
…mission, and organizational goals. Working closely with the Director, Science, Regulatory & External Affairs, the position supports the Chief Scientific Officer and Scientific Leadership…
Added 19 hours ago
HVT Operations Manager
Kinectrics
Toronto, ON
Full-time
Reports to: Senior Director of Cable Life Cycle Management
Added 19 hours ago
Lead Lighting Artist / Chef.fe d’équipe Éclairage
NBCUniversal
Montreal, QC
Full-time
Reporting to the Associate Art Director – Lighting & VFX, the Lead Lighting Artist will work closely with Technical Art and cross-disciplinary teams to ensure lighting is consistently…
Added 20 hours ago
Senior Investment Coordinator
OPTrust
Toronto, ON
Full-time
Optional membership in our world-class defined benefit pension plan.
Added 20 hours ago
Director, Enterprise Communications
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON
Full-time
membership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security
Added 20 hours ago
Managing Lawyer, Large Criminal Cases P048-26
Legal Aid BC
Vancouver, BC
…probation/trial periods of new staff. Assists the Manager and/or Director in issues of discipline in consultation with Human…

Shared Health-Soins Communs

Administrative Assistant 4

Winnipeg, MB, Canada

Job type: Full-time
Workplace: Hybrid
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Requisition ID: 411477

Position Number: 20089876

Posting End Date: Open Until Filled

City: Winnipeg

Employer: Shared Health

Site: Shared Health - Newport Bldg

Department / Unit: Department Led Capital Projects (DLCP)

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: October 1, 2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Senior Project Director of Department Led Capital Projects office (DLCP), the incumbent is responsible for the timely and accurate provision of administrative assistance and office support services. The DLCP Office delivers healthcare infrastructure projects across Manitoba that improve access to care and enhance patient experiences. We are seeking a highly organized Administrative Assistant to support our growing team and contribute to the successful delivery of capital projects from planning through implementation.. DLCP project teams are typically comprised of one Senior PM, two or more Project Managers and Furniture / Equipment Coordinators and are supported by the Program Leader, Project Directors, Finance staff. The duties of this position include, but are not limited to, the following:

Managing calendars and reminders for the DLCP leadership.
Scheduling team meetings, appointments, and events and any ‘All Team’ / Staff Meetings.
Coordinating travel arrangements as required.
Managing the general DLCP ‘mailbox’ and directing general inquiries to the appropriate parties.
Preparing documents, reports, and presentations as required.
Communicating with administrative assistants from Shared Health, the Province, and other external parties to coordinate schedules & meetings.
Creating expense claims for DLCP leadership, submitting for approvals.
Drafting and editing correspondence, emails, and memos.
Maintaining contact and email distribution lists, professional membership listing.
Tracking expenses and invoices.
Timekeeping in SAP.
Coordinating and distributing monthly project reports.
Sending approved documents to SH CFO office for approval.
Coordinating and supporting the onboarding of new staff.
Completing various access request forms for new staff and submit to Service Desk for processing.
Managing the hardware and software licenses & renewals for DLCP.
Supporting procurement processes including posting of public tenders.
Attending meetings and take minutes, transcribe and distribute to appropriate parties.
Other administrative duties as required.

Experience

Minimum of five years in a senior secretarial position, preferably in the architectural profession, construction industry or comparable government agency.
SAP (Systems, Applications and Products) experience is considered an asset.

Education (Degree/Diploma/Certificate)

Complete High School education, Manitoba Standards, required.
Completion of a recognized secretarial and/or business accounting training program required.
Additional accredited training in supervision, administration, and/or office management courses preferred.
An equivalent combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Advanced proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Adobe Acrobat.
Knowledge of General Accounting required.
Must have excellent interpersonal, problem-solving, and organizational skills and be self-motivated.
Demonstrated initiative, sound judgment, and the ability to build effective working relationships with internal and external stakeholders.
Must have the ability to work independently and in a team environment.
Must have the ability to prioritize workload and meet deadlines.
Demonstrated ability to organize, maintain, and manage project documentation and records with a high degree of accuracy and attention to detail.

Physical Requirements

Must be able to work effectively under stressful demands and frequent interruptions.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

Provide administrative and office support to the Department Led Capital Projects leadership and teams, including calendar and meeting coordination, travel arrangements, correspondence, expense claims, timekeeping, and project reporting. Support staff onboarding, access requests, procurement and tender processes, records management, and the coordination of approvals and communications with internal and external stakeholders.

Requirements

Requires at least five years of senior secretarial experience, a high school education, and completion of a recognized secretarial and/or business accounting training program; equivalent education and experience may be considered. Candidates need advanced Microsoft 365 and Adobe Acrobat proficiency, general accounting knowledge, strong organizational and interpersonal skills, sound judgment, and the ability to manage competing priorities and deadlines.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Adobe Acrobat
General Accounting
SAP
Expense Tracking
Timekeeping
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Shared Health
Healthcare Infrastructure
Administrative Support
Senior Secretarial Experience
Microsoft 365
Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Adobe Acrobat
SAP
General Accounting
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Claims
Timekeeping
Project Reporting
Procurement
Public Tenders
Staff Onboarding
Access Requests
Document Management
Records Management
Invoice Tracking
Meeting Minutes

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