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Added 1 hour ago
Coordinator, Business Operations
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
…responsible for coordinating day-to-day- administration, customer service, programs, events, travel and internal support across the Toronto Rock Group. This role works closely with…
Added 1 hour ago
Customer Success Specialist, Entry Level
Jobright.ai
Canada
Full-time
Familiarity with CRM, help-desk, project management, or collaboration tools
Added 1 hour ago
Cashier
Princess Auto Ltd.
Grande Prairie, AB
Part-time
…unique shopping experience for our customers. We call it Royal Service. You are an important part of our team’s success as you will often be the first or last person to interact with a…
Added 1 hour ago
IT Technician, Entry Level
Jobright.ai
Canada
Full-time
Previous help desk, technical support, or customer service experience
Added 1 hour ago
Analyst - Incident Management (EN/FR)
Resonaite
Montreal, QC
Contract
3+ years of experience in Incident Management, IT Service Management, Service Desk, Network Operations, Systems Operations or a related IT operations environment.
Added 1 hour ago
Guest Service Representative
Hampton Inn by Hilton
Orangeville, ON
Full-time
Role Description The Guest Service Representative is a full-time, on-site position based at the Hampton Inn by Hilton in Orangeville, ON. This role is responsible for greeting guests,…
Added 1 hour ago
Overnight Order Picker Full Time - 7051 Saskatoon
The Home Depot Canada
Saskatoon, SK
Full-time
…out of the store and loaded onto the truck. As part of the Service Desk team, Order Picker associates need to be comfortable handling basic customer order-related transactions, such as POS…
Added 2 hours ago
IT Help Desk Technician, Entry Level
Jobright.ai
Canada
Full-time
Previous help desk, technical support, or customer service experience
Added 2 hours ago
Customer Service Desk Associate Contract Position
RONA
Sudbury, ON · Greater Sudbury, ON
Contract
We operate or service corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to…
Added 2 hours ago
1.0 Permanent Central School Secretary
Near North District School Board
North Bay, ON
Full-time
Additional support is provided for software and platform issues and requests; including Help Desk Ticket support for Edsby and PowerSchool
Added 3 hours ago
Chiropractor - York Region (Join the Talent Pool!)
Myo
ON
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Collaborative in nature and see the importance and impact of partnering closely with your clinic’s Front Desk team
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Physiotherapist - York Region (Join the Talent Pool!)
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Registered Massage Therapist - York Region (Join the Talent Pool!)
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ON
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Chiropractor - York Region (Join the Talent Pool!)
Myo
Toronto, ON
Full-time
Collaborative in nature and see the importance and impact of partnering closely with your clinic’s Front Desk team
Added 3 hours ago
Physiotherapist - York Region (Join the Talent Pool!)
Myo
Toronto, ON
Full-time
Collaborative in nature and see the importance and impact of partnering closely with your clinic’s Front Desk team
Added 3 hours ago
Registered Massage Therapist - York Region (Join the Talent Pool!)
Myo
ON · York, ON
Full-time
Collaborative in nature and see the importance and impact of partnering closely with your clinic’s Front Desk team
Added 4 hours ago
Temporary Fashion Associate - Stratford
Reitmans (Canada) Ltée/Ltd
Stratford, ON
Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 5 hours ago
Front Office Manager
Jobbe
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…management companies and manages a large portfolio of full-service, focused service and extended stay hotels across Canada. The company manages hotels operating under major franchise…
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General Manager
Perspect-IV Fitness Studio
Vaughan, ON
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This is not a desk-only role. You'll be visible, accountable, and directly involved in what makes the studio work.
Added 6 hours ago
Workers Compensation Attorney Principal - Compensation Attorney Principal
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Document Services Administrator-Office & Admin Specialist Sr
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…achieving productivity and efficiency goals and excellent customer…
Added 6 hours ago
Office Administrator
Classic Fire + Life Safety
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Full-time
…administrative professional responsible for supporting front desk operations, customer communications, accounts payable processing, invoice processing support, payment processing support,…
Added 6 hours ago
IT Technician, Entry Level
Jobright.ai
Canada
Full-time
Previous help desk, technical support, or customer service experience
Added 6 hours ago
Customer Success Specialist, Entry Level
Jobright.ai
Canada
Full-time
Familiarity with CRM, help-desk, project management, or collaboration tools
Added 7 hours ago
Sales Associate
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Toronto, ON
Part-time
You'll have the opportunity to provide customers with high-level service at every turn. From initiating conversations to assisting at the cash desk, fitting rooms and throughout the shop…

Shared Health-Soins Communs

Administrative Assistant 4

Winnipeg, MB, Canada

Job type: Full-time
Workplace: Hybrid
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Applications open in a new tab.

Original job description

Requisition ID: 411477

Position Number: 20089876

Posting End Date: Open Until Filled

City: Winnipeg

Employer: Shared Health

Site: Shared Health - Newport Bldg

Department / Unit: Department Led Capital Projects (DLCP)

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: October 1, 2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Senior Project Director of Department Led Capital Projects office (DLCP), the incumbent is responsible for the timely and accurate provision of administrative assistance and office support services. The DLCP Office delivers healthcare infrastructure projects across Manitoba that improve access to care and enhance patient experiences. We are seeking a highly organized Administrative Assistant to support our growing team and contribute to the successful delivery of capital projects from planning through implementation.. DLCP project teams are typically comprised of one Senior PM, two or more Project Managers and Furniture / Equipment Coordinators and are supported by the Program Leader, Project Directors, Finance staff. The duties of this position include, but are not limited to, the following:

Managing calendars and reminders for the DLCP leadership.
Scheduling team meetings, appointments, and events and any ‘All Team’ / Staff Meetings.
Coordinating travel arrangements as required.
Managing the general DLCP ‘mailbox’ and directing general inquiries to the appropriate parties.
Preparing documents, reports, and presentations as required.
Communicating with administrative assistants from Shared Health, the Province, and other external parties to coordinate schedules & meetings.
Creating expense claims for DLCP leadership, submitting for approvals.
Drafting and editing correspondence, emails, and memos.
Maintaining contact and email distribution lists, professional membership listing.
Tracking expenses and invoices.
Timekeeping in SAP.
Coordinating and distributing monthly project reports.
Sending approved documents to SH CFO office for approval.
Coordinating and supporting the onboarding of new staff.
Completing various access request forms for new staff and submit to Service Desk for processing.
Managing the hardware and software licenses & renewals for DLCP.
Supporting procurement processes including posting of public tenders.
Attending meetings and take minutes, transcribe and distribute to appropriate parties.
Other administrative duties as required.

Experience

Minimum of five years in a senior secretarial position, preferably in the architectural profession, construction industry or comparable government agency.
SAP (Systems, Applications and Products) experience is considered an asset.

Education (Degree/Diploma/Certificate)

Complete High School education, Manitoba Standards, required.
Completion of a recognized secretarial and/or business accounting training program required.
Additional accredited training in supervision, administration, and/or office management courses preferred.
An equivalent combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Advanced proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Adobe Acrobat.
Knowledge of General Accounting required.
Must have excellent interpersonal, problem-solving, and organizational skills and be self-motivated.
Demonstrated initiative, sound judgment, and the ability to build effective working relationships with internal and external stakeholders.
Must have the ability to work independently and in a team environment.
Must have the ability to prioritize workload and meet deadlines.
Demonstrated ability to organize, maintain, and manage project documentation and records with a high degree of accuracy and attention to detail.

Physical Requirements

Must be able to work effectively under stressful demands and frequent interruptions.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Apply About employer

More about this job

Responsibilities

Provide administrative and office support to the Department Led Capital Projects leadership and teams, including calendar and meeting coordination, travel arrangements, correspondence, expense claims, timekeeping, and project reporting. Support staff onboarding, access requests, procurement and tender processes, records management, and the coordination of approvals and communications with internal and external stakeholders.

Requirements

Requires at least five years of senior secretarial experience, a high school education, and completion of a recognized secretarial and/or business accounting training program; equivalent education and experience may be considered. Candidates need advanced Microsoft 365 and Adobe Acrobat proficiency, general accounting knowledge, strong organizational and interpersonal skills, sound judgment, and the ability to manage competing priorities and deadlines.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Adobe Acrobat
General Accounting
SAP
Expense Tracking
Timekeeping
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Shared Health
Healthcare Infrastructure
Administrative Support
Senior Secretarial Experience
Microsoft 365
Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Adobe Acrobat
SAP
General Accounting
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Claims
Timekeeping
Project Reporting
Procurement
Public Tenders
Staff Onboarding
Access Requests
Document Management
Records Management
Invoice Tracking
Meeting Minutes

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