Jobs in Canada

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Added 14 mins ago
Service Advisor
Premier Truck Group
London, ON
Full-time
Physically walk the unit with the customer to complete “Walk Around Sheet” (including last 8 of VIN, mileage, window tag, steering wheel tag)
Added 14 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Lloydminster, SK
Part-time
Added 14 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Wolseley, SK
Part-time
Added 28 mins ago
Assistant Professor, Clinical Psychology
University of Manitoba
Winnipeg, MB
$97,045.08 to $135,865.11 CAD / year
Full-time
…for a full-time Probationary (tenure-track) position at the Assistant Professor rank commencing July 1st 2027, or on a date mutually agreed upon. Salary will be commensurate with experience…
Added 29 mins ago
Lead, Enterprise IT VMO
McKesson
Mississauga, ON
Full-time
…frameworks, executing the shift of the VMO from an administrative unit to a strategic engine for operational resilience and excellence - with an internal client-focused…
Added 29 mins ago
Job Posting Title Teaching Assistant - Principles of Toxicology - PHAR 303 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 29 mins ago
Teaching Assistant - Drug Discovery and Development 2 - PHAR 504 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 29 mins ago
Teaching Assistant - MIMM 301 - Scientific Writing Skills in MIMM Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 29 mins ago
Teaching Assistant - MIMM 314 - Intermediate Immunology Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 29 mins ago
Teaching Assistant - Introductory Immunology - MIMM 214 - Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
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Added 29 mins ago
Teaching Assistant - Drug Discovery and Development 3 - PHAR 508 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 29 mins ago
Teaching Assistant - Advances in Industrial Biotechnology - PHAR 540 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 29 mins ago
Teaching Assistant- MIMM 385- Laboratory in Immunology Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 29 mins ago
Teaching Assistant - MIMM 385 - Laboratory in Immunology Flow Cytometry Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
…MyCourses. One of the main responsibilities of the Teaching Assistant is managing and working with the flow cytometer and optimizing the flow cytometry section of the…
Added 29 mins ago
Teaching Assistant - MIMM 387- The Business of Science Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 29 mins ago
Teaching Assistant - MIMM 413- Parasitology Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 29 mins ago
Personal Support Assistant (CUPE) – Medicine and Transitional Bed Unit (3) - Part Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
Part-time
As a Patient Support Assistant, you will work in partnership with a Registered Nurse/Registered Practical Nurse, to provide patient care and will become an integral member of the…
Added 29 mins ago
Administrative assistant, Administration
Desjardins
Montreal, QC
Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 29 mins ago
Manager, Financial Operations
Government of Alberta
AB
Provide oversight and direction for day-to-day financial operations, including reconciliations, journal entries, and other operational processes within the unit mandate.
Added 44 mins ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions, U.S.A., Inc.
Calgary, AB
Full-time
Guide the Warehouse Assistant in shipping documentation, damage claims process, and workflows required.
Added 57 mins ago
Executive Director & Assistant Dean
York University
Toronto, ON · North York, ON
$181,418 to $196,945 CAD / year
Full-time
Osgoode Professional Development (OsgoodePD) is the revenue-generating professional education unit of Osgoode Hall Law School, operating within a highly competitive commercial market for…
Added 58 mins ago
Clinical Manager – Maternal Child, Perioperative and Respiratory Services
Stevenson Memorial Hospital
Alliston, ON
Full-time
Added 58 mins ago
Elem School Office Assistant - 50% Term (External Posting - for ESP Casuals/Terms)
Ottawa-Carleton District School Board (OCDSB)
Orleans, ON
Part-time
Under the direction of the Elementary School Office Administrator, the Elementary School Office Assistant assists staff, students, and the public; ensures the safety and well-being of…
Added 1 hour ago
Assistant Resident Manager, Live-In
The Skyline Group of Companies
Sarnia, ON
Full-time
The Assistant Resident Manager is responsible for daily operations of assigned apartment buildings, including building cleaning, administrative tasks, light maintenance, and providing great…
Added 1 hour ago
Continuing Care Assistant
HealthCareersInSask.ca
Nipawin, SK
Part-time

Shared Health-Soins Communs

Administrative Assistant 4

Winnipeg, MB, Canada

Job type: Full-time
Workplace: Hybrid
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Requisition ID: 411477

Position Number: 20089876

Posting End Date: Open Until Filled

City: Winnipeg

Employer: Shared Health

Site: Shared Health - Newport Bldg

Department / Unit: Department Led Capital Projects (DLCP)

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: October 1, 2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Senior Project Director of Department Led Capital Projects office (DLCP), the incumbent is responsible for the timely and accurate provision of administrative assistance and office support services. The DLCP Office delivers healthcare infrastructure projects across Manitoba that improve access to care and enhance patient experiences. We are seeking a highly organized Administrative Assistant to support our growing team and contribute to the successful delivery of capital projects from planning through implementation.. DLCP project teams are typically comprised of one Senior PM, two or more Project Managers and Furniture / Equipment Coordinators and are supported by the Program Leader, Project Directors, Finance staff. The duties of this position include, but are not limited to, the following:

Managing calendars and reminders for the DLCP leadership.
Scheduling team meetings, appointments, and events and any ‘All Team’ / Staff Meetings.
Coordinating travel arrangements as required.
Managing the general DLCP ‘mailbox’ and directing general inquiries to the appropriate parties.
Preparing documents, reports, and presentations as required.
Communicating with administrative assistants from Shared Health, the Province, and other external parties to coordinate schedules & meetings.
Creating expense claims for DLCP leadership, submitting for approvals.
Drafting and editing correspondence, emails, and memos.
Maintaining contact and email distribution lists, professional membership listing.
Tracking expenses and invoices.
Timekeeping in SAP.
Coordinating and distributing monthly project reports.
Sending approved documents to SH CFO office for approval.
Coordinating and supporting the onboarding of new staff.
Completing various access request forms for new staff and submit to Service Desk for processing.
Managing the hardware and software licenses & renewals for DLCP.
Supporting procurement processes including posting of public tenders.
Attending meetings and take minutes, transcribe and distribute to appropriate parties.
Other administrative duties as required.

Experience

Minimum of five years in a senior secretarial position, preferably in the architectural profession, construction industry or comparable government agency.
SAP (Systems, Applications and Products) experience is considered an asset.

Education (Degree/Diploma/Certificate)

Complete High School education, Manitoba Standards, required.
Completion of a recognized secretarial and/or business accounting training program required.
Additional accredited training in supervision, administration, and/or office management courses preferred.
An equivalent combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Advanced proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Adobe Acrobat.
Knowledge of General Accounting required.
Must have excellent interpersonal, problem-solving, and organizational skills and be self-motivated.
Demonstrated initiative, sound judgment, and the ability to build effective working relationships with internal and external stakeholders.
Must have the ability to work independently and in a team environment.
Must have the ability to prioritize workload and meet deadlines.
Demonstrated ability to organize, maintain, and manage project documentation and records with a high degree of accuracy and attention to detail.

Physical Requirements

Must be able to work effectively under stressful demands and frequent interruptions.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

Provide administrative and office support to the Department Led Capital Projects leadership and teams, including calendar and meeting coordination, travel arrangements, correspondence, expense claims, timekeeping, and project reporting. Support staff onboarding, access requests, procurement and tender processes, records management, and the coordination of approvals and communications with internal and external stakeholders.

Requirements

Requires at least five years of senior secretarial experience, a high school education, and completion of a recognized secretarial and/or business accounting training program; equivalent education and experience may be considered. Candidates need advanced Microsoft 365 and Adobe Acrobat proficiency, general accounting knowledge, strong organizational and interpersonal skills, sound judgment, and the ability to manage competing priorities and deadlines.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Adobe Acrobat
General Accounting
SAP
Expense Tracking
Timekeeping
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Shared Health
Healthcare Infrastructure
Administrative Support
Senior Secretarial Experience
Microsoft 365
Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Adobe Acrobat
SAP
General Accounting
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Claims
Timekeeping
Project Reporting
Procurement
Public Tenders
Staff Onboarding
Access Requests
Document Management
Records Management
Invoice Tracking
Meeting Minutes

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