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Added 3 mins ago
CG
HSEQ Manager - Food & Support Services (Remote)
Compass Group Canada
Burns Lake, BC
- Full-time
The Safety and Culinary Quality Assurance Manager provides field-based leadership and support to strengthen occupational safety, food safety, culinary quality, employee competency, and…
Added 3 mins ago
CG
Environmental Services Manager , Senior Living
Compass Group Canada
Port Hope, ON
- $62,000 CAD / year
- Full-time
Complete a monthly summary of the completed Compass Quality Assurance Program and submit to the District Manager, Regional Director, Unit Manager and client.
Added 48 mins ago
CG
Assistant Manager, Food Services, ETS
Compass Group Canada
Montreal, QC
- Full-time
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Added 48 mins ago
NB
Director Commercial Banking
National Bank of Canada
Calgary, AB
- Full-time
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Added 48 mins ago
CG
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AB · Edmonton, AB
- Full-time
ICE District Hospitality perks! Partner Incentive Bonus and Playoff Bonus program, heated underground parking, staff events and various incentives
Added 48 mins ago
CG
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- $28 CAD / hour
- Full-time
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Added 1 hour ago
AH
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- Full-time
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Added 1 hour ago
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Added 4 hours ago
RB
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Added 4 hours ago
UO
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University of Alberta
Edmonton, AB
- Full-time
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Added 4 hours ago
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National Accounts Director
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- $100,000 to $125,000 CAD / year
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Added 5 hours ago
UO
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Added 5 hours ago
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- Full-time
This role reports to the Global HR Solutions Director/Solutions Manager, and works closely day to day with the Global HR Business Partners.
Added 5 hours ago
SH
Administrative Assistant
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- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 5 hours ago
SH
Administrative Assistant 4 - Central Support Services
Shared Health-Soins Communs
Winnipeg, MB
- Internship
The incumbent is responsible for the effective, efficient provision of administrative and secretarial support to the Director of Central Support Services, for the Division of Central…
Added 5 hours ago
UO
AMR Centre Manager, Cumming School of Medicine
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Calgary, AB
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Administrative Assistant 4 - Central Support Services
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Administrative Assistant
Winnipeg Regional Health Authority
Minnedosa, MB
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Added 8 hours ago
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Added 8 hours ago
DB
Support Services Supervisor - Family Connections
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ON · Rural Ramara, ON
- $81,765.3 to $112,941.57 CAD / year
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Collect, analyze, and report service data to the Senior Manager – Support & Clinical Services and Director of Cultural & Wellbeing Services.
Added 9 hours ago
VG
Executive Assistant
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…materials and logistics for Chief & Council, Management Committee, Director/Manager’s meetings and other meetings as requested by Chief & Council such as meetings of the Advisory Committee…
Added 9 hours ago
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Manager, Supply Chain
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Calgary, AB · Edmonton, AB
- Full-time
The Project Supply Chain Manager leads the planning and execution of project supply chain activities, including procurement, subcontract management, expediting, materials management, and…
Added 10 hours ago
CR
Part Time Health Care Aide- Weekends, Evening
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Calgary, AB
- Part-time
Reporting to the Health & Wellness Manager or Director of Care, the Health Care Aide provides personal care and performs selected tasks, which are within their knowledge and skill, under…
Added 10 hours ago
CR
Part Time Health Care Aide- Weekends, Evening
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Calgary, AB
- Part-time
Reporting to the Health & Wellness Manager or Director of Care, the Health Care Aide provides personal care and performs selected tasks, which are within their knowledge and skill, under…

Shared Health-Soins Communs

Administrative Assistant 4 - Central Support Services

Winnipeg, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Dec 4, 2026
Experience: Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Requisition ID: 414008

Position Number: 20004726

Posting End Date: November 10, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - HSC Isabel M. Stewart

Department / Unit: Central SS - Care Coordination

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date - End Date: ASAP - 03/31/2027

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for the effective, efficient provision of administrative and secretarial support to the Director of Central Support Services, for the Division of Central Support Services and managers. Responsible for planning, distributing and supervising day to day workload for up to 12 secretarial/clerical staff. Manages office work flow, requiring a high-degree of decision-making and judgement.

Duties include:

Providing administrative and secretarial support to the Director of Central Support Services.
Managing the office systems to provide effective efficient secretarial services for Central Support Services Division, Manager Health Services, Nursing Supervisors, and other Divisional Direct Reports.
Providing leadership and supervision to a secretarial staff of 12 who provide secretarial and staffing support 24 hours a day and 7 days a week for adult patient care programs Medicine, Surgery, Rehab, Psychiatry and Emergency.

Experience

Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
Supervisory experience preferred.

Education (Degree/Diploma/Certificate)

Complete Grade 12 education, Manitoba Standards, required.
Successful completion of a recognized two-year secretarial training program required.
Additional training in supervision, administration or management preferred.
Human Resources Management certificate preferred.
A combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Typing 60-70 wpm, medical terminology and Dictaphone required.
Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Outlook, Access, PowerPoint required.
Ability to set up spreadsheets and databases required.
Excellent interpersonal skills required. Must have excellent English communication skills, both oral and written.

Physical Requirements

Use of VDT.

This term position may end earlier as outlined in your employee handbook.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

Provides administrative and secretarial support to the Director and Central Support Services division, managing office systems and workflow. Plans, distributes, and supervises the daily workload of up to 12 secretarial and clerical staff supporting patient care programs around the clock.

Requirements

Requires Grade 12 education and completion of a recognized two-year secretarial training program, with at least 5–7 years of related experience; supervisory experience is preferred. Applicants must have 60–70 wpm typing ability, medical terminology and Dictaphone skills, proficiency in Microsoft Office, and strong interpersonal and English communication skills.

Skills

Administrative Support
Secretarial Support
Staff Supervision
Workload Planning
Office Workflow Management
Decision-Making
Typing
Medical Terminology
Dictaphone
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Access
Microsoft PowerPoint
Spreadsheet Setup
Database Setup

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Secretarial Support
Central Support Services
Healthcare
Care Coordination
Staff Supervision
Workload Planning
Office Workflow
Medical Terminology
Dictaphone
Typing
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Access
Microsoft PowerPoint
Spreadsheets
Databases
Patient Care
Medicine
Surgery
Rehabilitation
Psychiatry
Emergency Services
Indigenous Cultural Knowledge
Criminal Records Check
Vulnerable Sector Search
Child Abuse Registry Check
Adult Abuse Registry Check

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