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Added 11 mins ago
YO
Lifeguard & Swim Instructor
YMCA of Southern Interior BC
Kelowna, BC
- Part-time
Airway Management and Oxygen Administration (AMOA) certification, or willingness to obtain.
Added 11 mins ago
AF
Branch Manager - Office 1705
Attain Finance
North Vancouver, BC
- Full-time
…to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM…
Added 11 mins ago
CH
Workplace Experience Coordinator
CBRE HV
Vancouver, BC
- Full-time
…workplace everyday. You own the front-of-house: greetings, visitor management, event logistics, mail and supply coordination, and maintenance dispatch. You will be successful in this role…
Added 11 mins ago
WO
Manager, HIS Applications
William Osler Health System
Brampton, ON
- Full-time
The Manager, HIS applications is an experienced leader who provides strategic, technical, and managerial leadership to the Applications Team. Reporting to the Director, HIS Applications,…
Added 11 mins ago
Health & Safety Coordinator
Pomerleau
Ottawa, ON
communication open with your Regional Manager of Health and Safety;
Added 11 mins ago
RK
Office Services Clerk (1 year contract)
Rakuten Kobo Inc.
Toronto, ON · Kobo-ON-John Street
- $48,400 to $67,583.5 CAD / year
- Full-time
You will also work closely with the Facilities Manager to support emergency preparedness initiatives and help maintain a safe and effective workplace.
Added 11 mins ago
P
Mortgage Underwriter
Popular
St. Thomas, ON
- Full-time
Strong organizational and time-management skills, with the ability to manage multiple loan files and priorities.
Added 26 mins ago
Hotel Maintenance Manager
West Edmonton Mall Property Inc. (West Edmonton Mall & Fantasyland Hotel)
Edmonton, AB
The Hotel Maintenance Manager is accountable for the overall performance and direction of the maintenance department supporting Fantasyland Hotel and West Edmonton Mall Inn. The role leads…
Added 26 mins ago
NR
Financial & Special Projects Consultant
Niagara Region
ON · Niagara, ON
- Full-time
May be required to support emergency operations under the incident management structure, at the direction of the Emergency Operations Centre Director.
Added 26 mins ago
L
5747 - Seasonal Sales Help
Lids
Oshawa, ON
- $17.95 USD / hour
- Temporary
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 26 mins ago
L
7703 - Seasonal Sales Help
Lids
Markham, ON
- $17.95 USD / hour
- Temporary
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 26 mins ago
L
5767 - Seasonal Sales Help
Lids
Peterborough, ON
- $17.95 USD / hour
- Temporary
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 26 mins ago
L
5729 - Seasonal Sales Help
Lids
Barrie, ON
- $17.95 USD / hour
- Temporary
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 26 mins ago
L
5718 - Seasonal Sales Help
Lids
Newmarket, ON
- $17.95 USD / hour
- Temporary
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 26 mins ago
L
5726 - Seasonal Sales Help
Lids
Sudbury, ON · Greater Sudbury, ON
- $17.95 USD / hour
- Temporary
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 26 mins ago
AP
Operations Manager | Calgary
Aspen Properties
Calgary, AB
- Full-time
Lead operational health and safety, emergency preparedness, risk management, and fire and life
Added 26 mins ago
L
5736 - Seasonal Sales Help
Lids
Kingston, ON
- $17.95 USD / hour
- Temporary
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 26 mins ago
L
5728 - Assistant Store Manager FT
Lids
Guelph, ON
- $19 to $20 USD / hour
- Full-time
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 26 mins ago
WO
Manager, HIS Applications
William Osler Health System
Brampton, ON
- Full-time
The Manager, HIS applications is an experienced leader who provides strategic, technical, and managerial leadership to the Applications Team. Reporting to the Director, HIS Applications,…
Added 26 mins ago
L
5730 - Store Manager (H)
Lids
Nanaimo, BC
- $23 USD / hour
- Full-time
Drive team engagement by ensuring team members are given recognition and continuous check-ins, including performance management and documentation when relevant, to support and reinforce…
Added 26 mins ago
L
7793 - 3rd Key
Lids
AB · Edmonton, AB
- $15.5 USD / hour
- Part-time
…collect and use this information for human resources and business management purposes, including identifying and evaluating candidates for employment or future contract opportunities, and…
Added 41 mins ago
M
Assistant Rooms Operations Manager
Marriott
Vancouver, BC
- Full-time
Entry level management position that focuses on supporting the day-to-day activities of Rooms Operations and supervision of related areas that include Housekeeping, Recreation. Laundry,…
Added 41 mins ago
R
Quality Analyst – Escape Management Specialist
RTX
Halifax, NS
- Full-time
Job title: Quality Analyst – Escape Management Specialist
Added 57 mins ago
BC
Registered Practical Nurse - Emergency Department
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Clinical Manager, Emergency Services, the successful applicant must meet the following criteria:
Added 57 mins ago
BC
Registered Practical Nurse - Emergency Department
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Clinical Manager, Emergency Services, the successful applicant must meet the following criteria:

Shared Health-Soins Communs

Administrative Assistant 4 - Central Support Services

Winnipeg, MB, Canada

Internship

Apply About employer

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Job details

Job type: Internship
Apply by: Dec 4, 2026
Experience: Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Requisition ID: 414008

Position Number: 20004726

Posting End Date: November 10, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - HSC Isabel M. Stewart

Department / Unit: Central SS - Care Coordination

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date - End Date: ASAP - 03/31/2027

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for the effective, efficient provision of administrative and secretarial support to the Director of Central Support Services, for the Division of Central Support Services and managers. Responsible for planning, distributing and supervising day to day workload for up to 12 secretarial/clerical staff. Manages office work flow, requiring a high-degree of decision-making and judgement.

Duties include:

Providing administrative and secretarial support to the Director of Central Support Services.
Managing the office systems to provide effective efficient secretarial services for Central Support Services Division, Manager Health Services, Nursing Supervisors, and other Divisional Direct Reports.
Providing leadership and supervision to a secretarial staff of 12 who provide secretarial and staffing support 24 hours a day and 7 days a week for adult patient care programs Medicine, Surgery, Rehab, Psychiatry and Emergency.

Experience

Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
Supervisory experience preferred.

Education (Degree/Diploma/Certificate)

Complete Grade 12 education, Manitoba Standards, required.
Successful completion of a recognized two-year secretarial training program required.
Additional training in supervision, administration or management preferred.
Human Resources Management certificate preferred.
A combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Typing 60-70 wpm, medical terminology and Dictaphone required.
Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Outlook, Access, PowerPoint required.
Ability to set up spreadsheets and databases required.
Excellent interpersonal skills required. Must have excellent English communication skills, both oral and written.

Physical Requirements

Use of VDT.

This term position may end earlier as outlined in your employee handbook.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Apply About employer

More about this job

Responsibilities

Provides administrative and secretarial support to the Director and Central Support Services division, managing office systems and workflow. Plans, distributes, and supervises the daily workload of up to 12 secretarial and clerical staff supporting patient care programs around the clock.

Requirements

Requires Grade 12 education and completion of a recognized two-year secretarial training program, with at least 5–7 years of related experience; supervisory experience is preferred. Applicants must have 60–70 wpm typing ability, medical terminology and Dictaphone skills, proficiency in Microsoft Office, and strong interpersonal and English communication skills.

Skills

Administrative Support
Secretarial Support
Staff Supervision
Workload Planning
Office Workflow Management
Decision-Making
Typing
Medical Terminology
Dictaphone
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Access
Microsoft PowerPoint
Spreadsheet Setup
Database Setup

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Secretarial Support
Central Support Services
Healthcare
Care Coordination
Staff Supervision
Workload Planning
Office Workflow
Medical Terminology
Dictaphone
Typing
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Access
Microsoft PowerPoint
Spreadsheets
Databases
Patient Care
Medicine
Surgery
Rehabilitation
Psychiatry
Emergency Services
Indigenous Cultural Knowledge
Criminal Records Check
Vulnerable Sector Search
Child Abuse Registry Check
Adult Abuse Registry Check

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