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Added 12 mins ago
ML
Maintenance Manager
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
Reporting to the Reliability Leader, the Maintenance Manager, is responsible for implementing corporate policies and standards, and establishing the Maintenance department's long-term…
Added 13 mins ago
SQ
Program Manager, Canadian Shared Services
Sunlife Québec
Montreal, QC
- Full-time
Working closely with the VP and leadership team, the Program Manager coordinates key programs and initiatives, supports leadership forums and communications, and ensures deliverables are…
Added 13 mins ago
RH
Customer Care Representative
Richcraft Homes
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Customer Care Representative provides exceptional customer service and support to Homeowners, Inspectors, Trades, and the Supervisor at the development site.
Added 13 mins ago
LH
Manager, Maintenance & Repair Operations
London Health Sciences Centre (LHSC)
London, ON
- Full-time
Reporting to the Director, Facilities Operations, Projects and Planning, the Manager, Maintenance & Repair Operations directs, controls and evaluates the delivery of department services.…
Added 13 mins ago
HC
Assistant Chief Engineer
Highbury Canco Corporation
Leamington, ON
- Full-time
The Assistant Powerhouse Chief will report directly to our Utilities Services Manager/Chief Engineer and assist them in being responsible for the operation, maintenance and repair of…
Added 13 mins ago
MU
ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
Reporting to the Undergraduate Medical Education Manager, the successful applicant will provide proactive assistance to support educational experiences delivered by the Undergraduate…
Added 13 mins ago
O
Manager, Communications & Public Affairs
OpenText
Mississauga, ON
- Full-time
We are seeking a proactive communications professional with a strong read on the political environment to join as Manager, Communications & Public Affairs. Reporting to the Director,…
Added 13 mins ago
O
Manager, Communications & Public Affairs
OpenText
Toronto, ON
- Full-time
We are seeking a proactive communications professional with a strong read on the political environment to join as Manager, Communications & Public Affairs. Reporting to the Director,…
Added 14 mins ago
ML
MRO Coordinator
Maple Leaf Foods Inc.
Mississauga, ON
- $47,000 to $69,000 CAD / year
- Full-time
Reporting to the Maintenance Manager the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the…
Added 14 mins ago
ML
Project Manager
Maple Leaf Foods Inc.
Winnipeg, MB
- Full-time
…with Maple Leaf Foods; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for…
Added 14 mins ago
ML
Maintenance Manager
Maple Leaf Foods Inc.
Winnipeg, MB
- Full-time
Reporting to the Reliability Leader, the Maintenance Manager, is responsible for implementing corporate policies and standards, and establishing the Maintenance department's long-term…
Added 14 mins ago
ML
Production Manager (Nights)
Maple Leaf Foods Inc.
Winnipeg, MB
- Full-time
…with Maple Leaf Foods; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for…
Added 14 mins ago
ML
Material Supply and Planning Manager
Maple Leaf Foods Inc.
Winnipeg, MB
- Full-time
…with Maple Leaf Foods; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for…
Added 28 mins ago
DH
Housekeeping Manager
Delta Hotels and Resorts®
Sault Ste. Marie, ON
- Full-time
Supports and supervises an effective inspection program for all guestrooms and public space.
Added 58 mins ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Stratford, QC
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 58 mins ago
EC
Maintenance Rep PT
EHN Canada
Lumsden, SK
- $19 to $23 CAD / hour
- Full-time
The Maintenance Rep will be responsible for performing general building and property maintenance. Maintain HVAC (heating, ventilation, and air conditioning), electrical, plumbing, and…
Added 58 mins ago
C
Ops Mgmt Manager
CBRE
Toronto, ON
- Full-time
As a CBRE PM Engineering Ops Manager, you will assist with the management of the team responsible providing technical and operational support to the account staff.
Added 1 hour ago
WH
Pharmacy Manager
Whole Health Pharmacy
Kitchener, ON
- $110,000 to $115,000 USD / year
- Full-time
We are seeking an experienced and motivated Full-Time Pharmacy Manager to lead our Kitchener pharmacy. This is an exciting opportunity for a pharmacist who is passionate about patient care,…
Added 1 hour ago
FC
Track Manager
FCC Construcción
Toronto, ON
- Full-time
Support internal departments including Planning, Cost Control, Estimating, Scheduling, Technical Office, HSE, and QA/QC
Added 2 hours ago
Assistant Branch Manager
Money Mart
Toronto, ON
Assist in protecting company assets and maintaining strong Quality Assurance standards by supporting adherence to safety, security, Loss Prevention, customer service, Global Audit, and…
Added 2 hours ago
YB
Director, Information Technology
YWCA BC
Vancouver, BC
- Full-time
Diversity is our strength. As an equity-seeking organization, the YWCA values its diverse workplace and is committed to fostering a community of inclusion and belonging. Our values –…
Added 2 hours ago
BP
Property Manager - Glenhart Views
Broadstreet Properties LTD
Courtenay, BC
- Full-time
1. You will receive recruitment-related messages about job opportunities, application updates, interview scheduling, hiring events, and other information connected to your candidate…
Added 2 hours ago
GE
District Manager - Industrial & Vacuum Services
GFL Environmental Inc.
Surrey, BC
- Full-time
Direct daily operations for hydro excavation, liquid waste transport, and industrial cleaning services, ensuring efficient scheduling, vehicle and crew dispatch, turnarounds, and optimal…
Added 2 hours ago
T
Program Change Control Manager
Thales
Ottawa, ON
- Full-time
We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may…
Added 2 hours ago
T
Non-Technical Publications Manager
Thales
Ottawa, ON
- Full-time
We have a current vacancy for a Non-Technical Publications Manager who is responsible for the leadership, coordination, governance and continuous improvement of the non-technical…

Shared Health-Soins Communs

Administrative Secretary 2

Brandon, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Requisition ID: 413906

Position Number: 8PNchadmAS2-99

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Public Health Program

Department / Unit: Public Health

Job Stream: Non-Clinical

Union : MGEU

FTE: 0.0

Anticipated Shift: Days

Daily Hours Worked: 7.75 hour shifts

Salary: As per collective agreement

POSITION SUMMARY:

The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.

QUALIFICATIONS:

Grade 12 education (Manitoba Standards)
Certificate in Business Office Administration course or equivalent education
One (1) year related experience
Other combination of education and experience may be considered
Demonstrated knowledge of medical terminology
Demonstrated competency in using current office technology and equipment
Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

RESPONSIBILITIES:

Overview:

Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.
Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.
Provides clerical support to the program staff and Managers by performing any or all of the following duties:
Provides reception duties including directing incoming calls
Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements
Uses appropriate electronic record programs appropriate for task
Organizes and maintains filing systems by program requirements
Ensures incoming and outgoing mail is prepared and distributed for all program staff and managers as required
Prepares reports and data and distributes as necessary
Assists with booking meeting space and preparations, and book equipment needs as required.
Provides support for meeting minutes: taking, processing and distributing as required.
Provides Telehealth service support as required
Maintains and orders specific program forms and offices supplies
Archives information as per policy
Provides clerical support for photocopying, collating and distribution of materials
Processes documents such as minutes, letters, memos, reports, forms and agendas as directed
Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation.
Takes the lead in arranging for equipment ordering and repair as required.
Accepts orders, receives, completes and tracks requests made to the program.
Maintains inventories and supplies in coordination with Materials Management.
Ensures that the program entry area presents in a welcoming, professional organized manner.
Provides the necessary database development and data entry support to program.
Manages petty cash, billings, process payments, balance and reconcile as required.
Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.
Provides administrative support to other departments as requested.
Enters and maintains payroll schedules for program staff and Managers as required.
Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.
Reports urgent matters to appropriate Manager or Director immediately.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides clerical and administrative support to public health staff, managers, clients, and external agencies, including reception, appointment scheduling, records, correspondence, meetings, and data entry. Also coordinates supplies and equipment, processes payments and petty cash, maintains payroll schedules, and prioritizes workload while protecting client confidentiality.

Requirements

Requires Grade 12 education, a business office administration certificate or equivalent, and one year of related experience; other combinations of education and experience may be considered. Candidates need medical terminology knowledge, proficiency with Microsoft Office and information technology, strong organizational and communication skills, and a valid Class 5 driver's licence with access to a personal vehicle.

Skills

Administrative Support
Reception
Appointment Scheduling
Medical Terminology
Microsoft Office
Electronic Records
Data Entry
Records Management
Meeting Coordination
Communication
Organization
Problem Solving
Confidentiality
Payroll Scheduling
Inventory Management
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Public Health
Administrative Secretary
Clerical Support
Business Office Administration
Medical Terminology
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Electronic Records
Appointment Scheduling
Filing Systems
Data Entry
Database Development
Telehealth
Meeting Minutes
Payroll Schedules
Petty Cash
Billings
Payment Processing
Inventory Management
Materials Management
PHIA
Confidentiality
Class 5 Driver's Licence
Criminal Records Check
Adult Abuse Registry Check

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