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Added 6 mins ago
J
Account Manager, Medical Communications
Jobgether
Canada
- $75,000 to $90,000 CAD / year
- Full-time
As an Account Manager, Medical Communications, you will develop strategic client relationships and drive business growth across the pharmaceutical, biotechnology, healthcare, academic, and…
Added 6 mins ago
W
Project Manager, Municipal Planning
WSP
Toronto, ON
- Full-time
WSP is seeking an experienced Project Manager to lead and manage policy planning projects for municipal clients while playing a key role in growing our Municipal Planning Practice. The…
Added 6 mins ago
B
MAC (Move, Add, Change) Coordinator
BGIS
Ottawa, ON
- Full-time
alignment with established processes and client requirements.
Added 21 mins ago
T
Operations Manager (Civil/FTTH Construction)
Telecon
Saskatoon, SK
- Full-time
Reporting to the Senior Director of Operations; the Operations Manager is responsible to lead and manage all operations of their region. This includes health and safety, finances, contract…
Added 21 mins ago
Senior Project Manager - Nuclear - Canada Central
GHD Group Pty Ltd
Waterloo, ON
…sector. Our Canadian business is looking for a Senior Project Manager to join their Energy team! In this role, you will lead and expand our energy delivery team and liaise with key clients…
Added 21 mins ago
AW
Senior Manager, Investment Fund Operations
Aviso Wealth
Remote, Canada
- $115,000 to $135,000 CAD / year
- Full-time
- Remote
We’re looking to fill an opening for the Senior Manager, Investment Fund Operations, to join our Asset Management Product team.
Added 21 mins ago
AW
Senior Manager, Investment Fund Operations
Aviso Wealth
Remote, Canada
- $115,000 to $135,000 CAD / year
- Full-time
- Remote
We’re looking to fill an opening for the Senior Manager, Investment Fund Operations, to join our Asset Management Product team.
Added 21 mins ago
Senior Manager, Small Business Value Proposition (English/Spanish) - Toronto (12-Month Contract)
Scotiabank
Toronto, ON
Contributes to the development and implementation of the Customer Value Proposition across the Small Business segments in International Banking, ensuring business strategies, plans and…
Added 21 mins ago
VC
Activity Aide, Adult Day Program - Temporary, Full-time
VON Canada (Ontario)
Peterborough, ON
- $17.95 to $23.82 CAD / hour
- Full-time
- Temporary
Contributes to the development of the service plan for each client attending the Adult Day Program.
Added 21 mins ago
M
Business Project Manager
Maarut
Levis, QC
- Contract
The client is looking for two senior, versatile project
Added 36 mins ago
BC
Client Service Assistant
BFL CANADA
Waterloo, ON
- Full-time
As a Client Service Assistant, you will be responsible to assist the Client Service Manager and the Client Service Representative to ensure the Commercial team meets company objectives and…
Added 36 mins ago
SC
General Manager - Environmental Services (70314051)
Sodexo Canada Ltd
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
As a General Manager, Environmental Services (EVS), you will provide strategic and operational leadership for environmental services within a healthcare, research facility environment. You…
Added 36 mins ago
L
Director, Legal Engineering
Legora
Toronto, ON
- Full-time
…product fluency, enterprise change, commercial judgment and client…
Added 52 mins ago
VC
Estimator
VINCI Construction
Vancouver, BC
- Full-time
…on Design-Build Projects, and if successful, act as Project Manager throughout project…
Added 52 mins ago
A
Senior Manager, Investment Fund Operations
Aviso
Vancouver, BC
- $115,000 to $135,000 CAD / year
- Full-time
We're looking to fill an opening for the Senior Manager, Investment Fund Operations, to join our Asset Management Product team.
Added 52 mins ago
A
Senior Manager, Investment Fund Operations
Aviso
Toronto, ON
- $115,000 to $135,000 CAD / year
- Full-time
We're looking to fill an opening for the Senior Manager, Investment Fund Operations, to join our Asset Management Product team.
Added 52 mins ago
D
Business Development Manager GTA
Digicast
Toronto, ON
- Full-time
The Business Development Manager – Toronto Market is responsible for driving new business, developing and nurture strategic relationships in the GTA, and positioning Digicast as the premier…
Added 52 mins ago
CH
Foreman IS
Clean Harbors
Sainte-Catherine, QC
- Full-time
Growth and development opportunities at every stage of your career
Added 52 mins ago
CO
Job ID #32283: Public Health Nurse
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
Reports to a Program Supervisor or Manager. A Public Health Nurse (PHN) integrates knowledge from public health sciences, primary health care, nursing science, and the social sciences to…
Added 52 mins ago
CO
Job ID #32303: Public Health Nurse
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
Reports to a Program Supervisor or Manager. A Public Health Nurse (PHN) integrates knowledge from public health sciences, primary health care, nursing science, and the social sciences to…
Added 52 mins ago
CO
Job ID #32296: Manager, IT Infrastructure
City of Hamilton
Hamilton, ON
- Full-time
Reporting to the CISO and Director, IT Infrastructure, the Manager, IT Infrastructure provides strategic and operational leadership for the City’s enterprise infrastructure and…
Added 52 mins ago
CO
Job ID #32309: Child Care Systems Program Analyst
City of Hamilton
Hamilton, ON
- Full-time
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…candidate will demonstrate an ability to provide excellent client service in a respectful, courageous, empathetic, just and ethical manner. Your ability to set and achieve personal goals,…
Added 52 mins ago
CO
Job ID #32307: Cook (PERIODIC)
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Hamilton, ON
- Part-time
…candidate will demonstrate an ability to provide excellent client service in a respectful, courageous, empathetic, just and ethical manner. Your ability to set and achieve personal goals,…
Added 1 hour ago
Assistant Superintendent
Pomerleau
Toronto, ON
Collaborate with the Project Manager’s during site start-up, effectively supporting and acting as a role model in client coordination meetings.
Added 1 hour ago
PS
Ottawa Event Supervisor
Puppy Sphere
Ottawa, ON
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Conduct short on-shift meetings with the event team to review updates from the Operations Manager, discussing company updates, roll outs, launches, and ensure alignment with event…

Shared Health-Soins Communs

Administrative Secretary 2

Brandon, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Requisition ID: 413873

Position Number: 8PCpccAS2-03

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Primary Health Care Program

Department / Unit: Primary Health Care

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined - Indefinite

Reason for Term: Other Leave

Union : MGEU

FTE: 0.80

Anticipated Shift: Days; Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

This INDEFINITE TERM may expire subject to 24 hours notice of return of the current incumbent

Position Summary:

The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.

Qualifications:

Grade 12 education (Manitoba Standards)
Certificate in Business Office Administration course or equivalent education
One (1) year related experience
Other combination of education and experience may be considered
Demonstrated knowledge of medical terminology
Demonstrated competency in using current office technology and equipment
Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Overview:

Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.
Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.
Provides clerical support to the program staff and Managers by performing any or all of the following duties: Provides reception duties including directing incoming calls
Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements
Uses appropriate electronic record programs appropriate for task
Organizes and maintains filing systems by program requirements
Ensures incoming and outgoing mail is prepared and distributed for all program staff and managers as required
Prepares reports and data and distributes as necessary
Assists with booking meeting space and preparations, and book equipment needs as required.
Provides support for meeting minutes: taking, processing and distributing as required.
Provides Telehealth service support as required
Maintains and orders specific program forms and offices supplies
Archives information as per policy
Provides clerical support for photocopying, collating and distribution of material
Processes documents such as minutes, letters, memos, reports, forms and agendas as directed
Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation.
Takes the lead in arranging for equipment ordering and repair as required.
Accepts orders, receives, completes and tracks requests made to the program.
Maintains inventories and supplies in coordination with Materials Management.
Ensures that the program entry area presents in a welcoming, professional organized manner.
Provides the necessary database development and data entry support to program.
Manages petty cash, billings, process payments, balance and reconcile as required.
Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.
Provides administrative support to other departments as requested.
Enters and maintains payroll schedules for program staff and Managers as required.
Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.
Reports urgent matters to appropriate Manager or Director immediately.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides clerical and administrative support to a multidisciplinary health care team, including reception, appointment scheduling, records and correspondence, meeting support, and data entry. Also manages supplies, equipment requests, petty cash and billing tasks, payroll schedules, and client-facing program entry services while protecting confidentiality.

Requirements

Requires Grade 12 education, a Business Office Administration certificate or equivalent, and one year of related experience; other combinations of education and experience may be considered. Candidates need medical terminology knowledge, proficiency with Microsoft applications and office technology, a valid Class 5 driver's licence and access to a personal vehicle, along with strong organizational, communication, problem-solving, and confidentiality skills.

Skills

Administrative Support
Reception
Appointment Scheduling
Medical Terminology
Microsoft Office
Electronic Records Management
Filing
Data Entry
Report Preparation
Meeting Coordination
Communication
Organization
Problem Solving
Confidentiality
Inventory Management
Payroll Scheduling

Visa sponsorship

Not detected in the job text

Keywords

Primary Health Care
Administrative Secretary
Clerical Support
Medical Terminology
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Electronic Records
Appointment Scheduling
Reception
Filing Systems
Data Entry
Report Preparation
Meeting Minutes
Telehealth
PHIA
Inventory Management
Materials Management
Petty Cash
Billing
Payment Processing
Payroll Scheduling
Confidentiality
Class 5 Driver's Licence
Interdisciplinary Team

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