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Added 1 hour ago
FH
Child Life Specialist (BA) - Surrey Memorial Hospital
Fraser Health Authority
Surrey, BC
- $40.19 to $50.2 CAD / hour
- Full-time
Under the direction of the Manager, Clinical Operations, plans, initiates and monitors daily activities designed to further the social, emotional, intellectual and physical development of…
Added 1 hour ago
MC
Experienced LRD HDD Hands
Marksman Crossings
Red Deer, AB
- Full-time
Tankhands: mix and maintain drilling fluid, and run the mud unit
Added 6 hours ago
MD
Director of Training and Prevention / Dir Child & Family Services
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Hiring Agency/Seniority Unit: Children Youth & Families Dept / DeptChildYth&Fam-Managerial
Added 6 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing…
Added 6 hours ago
BC
Registered Practical Nurse - Critical Care
Brant Community Healthcare System
Brantford, ON
- Full-time
The Critical Care Unit is an intensivist-lead closed model with a dedicated Respiratory Therapy Team. Reporting to the Clinical Manager, Critical Care Unit, the successful applicant will be…
Added 6 hours ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 6 hours ago
BC
Registered Nurse- Paeds
Brant Community Healthcare System
Brantford, ON
- Full-time
…assignments as well as other organizational tasks related to patient unit operations and acts in a clinical leadership role in the coordination of patient care for all assigned patients.…
Added 6 hours ago
BC
Occupational Therapist
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Clinical Manager, Allied Health, the incumbent will work as a member of an interdisciplinary team providing comprehensive assessment, treatment and management of patients…
Added 6 hours ago
BC
Registered Practical Nurse - Integrated Stroke Unit
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Clinical Manager, Integrated Stroke Unit, the successful applicant will be responsible for comprehensive nursing care throughout the BCHS and must meet the following…
Added 6 hours ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 7 hours ago
BC
Registered Practical Nurse - Critical Care
Brant Community Healthcare System
Brantford, ON
- Full-time
The Critical Care Unit is an intensivist-lead closed model with a dedicated Respiratory Therapy Team. Reporting to the Clinical Manager, Critical Care Unit, the successful applicant will be…
Added 7 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Support the Sport Attraction Manager with hosting logistics for tournaments, championships, and other sport tourism events
Added 7 hours ago
CC
Manager of Pharmacy
Cornwall Community Hospital
Cornwall, ON
- Full-time
Added 8 hours ago
NS
Mammography Technologist - Diagnostic Imaging
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Reporting to the Manager of Diagnostic Imaging, The Mammography Technologist is responsible for the delivery of patient centered care while operating mammographic and/or sonographic…
Added 9 hours ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…and by coordinating with other technical staff, such as the Manager of Laboratories (ML), Senior Scientific Assistants (SSAs), and Scientific Assistants (SAs), as needed for the day-to-day…
Added 10 hours ago
HR
Registered Practical Nurse Cardiology
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
Reporting Relationship: Clinical Manager of the Inpatient Cardiology Unit
Added 10 hours ago
CC
Retail Shift Leader
Canna Cabana
Saskatoon, SK
- Part-time
Address: Unit 212 20th Street West 20th St, Saskatoon, Saskatchewan S7M 0Y5 Canada
Added 10 hours ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Corporate Services Manager, Medical Affairs, the Executive Administrative Assistant provides administrative and operational support to senior physician leadership within…
Added 10 hours ago
CH
Health Care Aide
Covenant Health Canada
AB · Edmonton, AB
- Internship
Reporting to the Unit Manager, and under the direction and supervision of the Charge Nurse, the Psychiatric Aide/Health Care Aide carries out the care plan to facilitate a stable,…
Added 10 hours ago
CH
Advisor
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Manager, Medical Workforce, the Advisor plays an important role in physician workforce planning and recruitment across Covenant Health. Working closely with medical and…
Added 10 hours ago
CH
Unit Manager
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…meaningful difference. We are seeking an engaging and collaborative Unit Manager, Pharmacy Services to lead and support pharmacy services here at the Misericordia Community Hospital and…
Added 10 hours ago
CH
Secretary I
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Manager, Medication Management, the Secretary I provides administrative and clerical support to the Medication Management Safety Team (MMST), Patient & Resident Experience…
Added 10 hours ago
CH
Lead
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Manager of Strategic Analytics, the Connect Care Reporting Lead supports a wide variety of organizational stakeholders with in-system (Connect Care) reporting. This role is…
Added 10 hours ago
Food & Beverage Supervisor - Winter 2026/27
Sunshine Village Corporation
Banff, AB
Able and willing to work in all areas of the unit.
Added 10 hours ago
RM
Manager
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
The Unit Manager reports to the Director of Medicine, ICU, Respiratory and Post Acute Care. They promote, facilitate, and manage the unit environment in such a way that patients receive…

Shared Health-Soins Communs

Administrative Secretary 2

MB, Canada
Waterhen, MB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Oct 31, 2026

Original job description

Requisition ID: 414095

Position Number: 8SRpcc2AS2+-02

City: Waterhen

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Primary Health Care Program

Department / Unit: Primary Health Care

Job Stream: Non-Clinical

Union : MGEU

FTE: 0.80

Anticipated Shift: Days; Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

POSITION SUMMARY:

The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.

QUALIFICATIONS:

Grade 12 education (Manitoba Standards)
Certificate in Business Office Administration course or equivalent education
One (1) year related experience
Other combination of education and experience may be considered
Demonstrated knowledge of medical terminology
Demonstrated competency in using current office technology and equipment
Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

RESPONSIBILITIES:

Overview:

Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.
Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.
Provides clerical support to the program staff and Managers by performing any or all of the following duties:

Provides reception duties including directing incoming calls
Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements
Uses appropriate electronic record programs appropriate for task
Organizes and maintains filing systems by program requirements
Ensures incoming and outgoing mail is prepared and distributed for all program staff and managers as required
Prepares reports and data and distributes as necessary
Assists with booking meeting space and preparations, and book equipment needs as required.
Provides support for meeting minutes: taking, processing and distributing as required.
Provides Telehealth service support as required
Maintains and orders specific program forms and offices supplies
Archives information as per policy
Provides clerical support for photocopying, collating and distribution of materials
Processes documents such as minutes, letters, memos, reports, forms and agendas as directed
Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation.
Takes the lead in arranging for equipment ordering and repair as required.
Accepts orders, receives, completes and tracks requests made to the program.
Maintains inventories and supplies in coordination with Materials Management.
Ensures that the program entry area presents in a welcoming, professional organized manner.
Provides the necessary database development and data entry support to program.
Manages petty cash, billings, process payments, balance and reconcile as required.
Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.
Provides administrative support to other departments as requested.
Enters and maintains payroll schedules for program staff and Managers as required.
Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.
Reports urgent matters to appropriate Manager or Director immediately.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Provides clerical and administrative support to health care staff, managers, clients, and outside agencies, including reception, appointment scheduling, records, correspondence, reports, and meeting support. Maintains supplies and inventories, supports data entry and payroll schedules, handles petty cash and payments, and ensures communications and client services meet privacy and program requirements.

Requirements

Requires Grade 12 education, a Business Office Administration certificate or equivalent, and one year of related experience; other combinations of education and experience may be considered. Candidates need medical terminology knowledge, proficiency with Microsoft Office and information technology, a valid Class 5 driver's licence and access to a personal vehicle, and strong organizational, communication, problem-solving, confidentiality, and teamwork skills.

Skills

Medical Terminology
Microsoft Office
Outlook
Word
Excel
Access
PowerPoint
Appointment Scheduling
Records Management
Data Entry
Communication
Organization
Problem Solving
Decision Making
Confidentiality
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Business Office Administration
Medical Terminology
Microsoft Office
Outlook
Word
Excel
Access
PowerPoint
Internet Applications
Information Technology
Appointment Scheduling
Electronic Records
Filing Systems
Data Entry
Database Development
Meeting Minutes
Telehealth
Payroll Schedules
Petty Cash
Billing
Payment Processing
Inventory Management
Materials Management
PHIA
Class 5 Driver's Licence
Health Care Team
Client Service

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