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Added 12 mins ago
FH
Registered Nurse, Pediatrics - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $41.42 to $59.52 CAD / hour
- Other
Provides feedback to the Manager/delegate on the effectiveness of patient care programs, policy/clinical decision support tools (e.g. clinical pathways, standards of care, order sets and…
Added 12 mins ago
FH
Respiratory Therapist-Ridge Meadows Hospital -Maple Ridge
Fraser Health Authority
Pitt Meadows, BC
- $40.19 to $50.2 CAD / hour
- Other
Reporting clinically to the Chief Practice Leader, Respiratory Therapy and administratively to the Manager, Health Services, maintains a clinical caseload and provides direct care and…
Added 12 mins ago
UW
Coordinator, Customer Service (Contract)
United Way Greater Toronto
Toronto, ON
- Full-time
Reporting to the Manager, Customer Service, the Coordinator, Customer Service will deliver consistent and extraordinary customer service to donors, volunteers and internal staff as a first…
Added 12 mins ago
NB
Portfolio Management Analyst
National Bank of Canada
Montreal, QC
- Full-time
You will report to the UMA (Unified Managed Accounts) Portfolio Manager. and are part of a team of 13 people, including 10 analysts and 3 portfolio managers.
Added 12 mins ago
OP
District Manager
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Sault Ste. Marie, ON
- $110,638 to $155,942 CAD / year
- Full-time
Join the Ministry of Natural Resources as a District Manager within the Regional Operations Division, the division responsible for delivering provincial resource management programs and…
Added 12 mins ago
NB
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Rawdon, QC
- Full-time
Support your clients through the mortgage renewal or renegotiation process.
Added 12 mins ago
SA
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SSP America
Mississauga, ON
- Full-time
Join Our Team as an Assistant Restaurant Manager in a dynamic airport restaurant environment!
Added 12 mins ago
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Assistant Coffee Shop Manager
SSP America
Mississauga, ON
- Full-time
Join Our Team as a Tim Horton's Assistant Restaurant Manager in a dynamic airport restaurant environment!
Added 12 mins ago
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Assistant Restaurant Manager
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- Full-time
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Added 12 mins ago
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- Full-time
Join our team as an Assistant Restaurant Manager in the Montreal Trudeau Airport!
Added 12 mins ago
PC
Information Technology Audit Manager (Bilingual FR/EN)
PwC Canada
Montreal, QC
- Full-time
As an Information Technology Audit Manager, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but isn’t limited…
Added 12 mins ago
DC
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Added 12 mins ago
OI
Bilingual Senior Case Manager
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Ottawa, ON
- Full-time
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Added 12 mins ago
IG
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Mississauga, ON
- $115,000 to $120,000 CAD / year
- Full-time
The Accounting Manager - based our Mississauga Office will be responsible for financial statements, journal entries, asset management, and overseeing the accounting activities, including…
Added 12 mins ago
DC
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Added 12 mins ago
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- $90 to $110 CAD / hour
- Full-time
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Added 12 mins ago
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Added 12 mins ago
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As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to…
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Added 12 mins ago
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Shared Health-Soins Communs

Clerk III - Health Information

Brandon, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Requisition ID: 413933

Position Number: 1BHCcomCL3-01

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health -

Department / Unit: Brandon Regional Health Centre

Job Stream: Non-Clinical

Anticipated Start Date - End Date: 12/04/2026 - 03/15/2027

Reason for Term: Other Leave

Union : MGEU

FTE: 0.56

Anticipated Shift: Days; Evenings

Daily Hours Worked: 7.75 hour shifts

Salary: As per collective agreement

Position Summary:

Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices, supports communication within and outside of the facility and performs record processing and management functions, including secure storage. The Clerk III Health Information provides effective clerical functions.

Qualifications:

Grade 12 education (MB Standards) or equivalent
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Completion of a recognized Medical Terminology course or program
Other combinations of suitable education and experience may be considered
Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system
Demonstrated knowledge of electronic health records (EHR) applications applicable to a hospital setting including ADT, clinical information systems, and electronic document management specific to scanning, retrieval, and indexing of health information
Demonstrated understanding of privacy legislation including the Personal Health Information Act and the Mental Health Act, and regional policy and procedures related to confidentiality, use, and disclosure of personal health information
Demonstrated knowledge and experience with health records management principles and processes
Demonstrated Keyboarding skills, with minimum 50 wpm and exceptional accuracy
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision-making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Overview:

Registration and associated processing on the admission/ discharge/ transfer (ADT) system, including registrations, admissions, transfers, and discharges, adhering to provincial and regional registration guidelines and practices.
Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
Complete all necessary registration forms, as required (e.g. patient labels/identification bands, financial forms, consent forms, provincial forms, releases, etc.)
All clerical duties that are designed to support and maintain the day-to-day function of the assigned unit.
Retrieve clinical health information, as required (e.g. Allergy & Alert record).
Release information in accordance with the Personal Health Information Act and the Mental Health Act and regional policy.
Accurately complete and process Birth Registrations in accordance with the Vital Statistics Act.
Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
Reconciliation of ADT reports (e.g. midnight census) for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
Coordinate completion and processing of Death Registrations in accordance with the Vital Statistics Act.
Maintenance of Morgue tracking and documentation, as required.
Inform funeral homes of release and completion of certificate of death, as required.
Coordinate funeral home and transport agency access to Morgue, as required.
Retrieve, document & lock up patient valuables, as required.
Coordinate and process appropriate bed placement within ADT with facility bed management personnel (i.e. Utilization Coordinators, Care Team Managers/Supervisors or facility designates), as required.
Direct clients to appropriate clinical or treatment areas.
Locate and retrieve records required for provision of care.
Retrieve and return records as required.
Review health records for accuracy and completion, in a timely manner, in accordance with minimum documentation requirements.
Organize patient transfer documentation; may include booking of ambulance and assembling relevant paperwork
Confirm and ensure regional chart sequence.
Adhere to regional record processing practices to prepare and scan patient/clinical reports.
Adhere to regional record management practices and policy for record security, storage and control and for retention and destruction of personal health information.
Investigate and reconcile double health record numbers and overlays.
Reconcile system information and prepare reports on a monthly basis or as required (e.g. month-end financial reports, third party billing reports, Area or Provincial Standards reports, etc).
Liaise with Nursing Office regarding unit staffing requirements
Assist with processing orders (facility specific) and ensure that results are received and organized
Operate switchboard and general telephones to relay incoming calls.
Page physicians and staff using paging equipment as well as overhead paging.
Assist staff and the general public in a kind and helpful manner.
Attend to various alarms at the Switchboard and notify the responsible department, (e.g. Blood Bank, Pharmacy, all CODES).
Quick, appropriate and immediate response to the “Emergency” phone, if applicable, following established protocols.
Respond to the buzzers for the various doors throughout the facility, if applicable.
Maintain control of the keys for the facility, as required.
Respond to patient inquiries via telephone.
Ensure faxes and emails are sent and received in a timely manner, complying with PHIA policies and guidelines
Ensure there are sufficient supplies available on the assigned unit.
Comply with Provincial Productivity Standards re: job performance.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Register patients and process admissions, transfers, and discharges in the ADT system, ensuring accurate demographic and financial information and compliance with registration guidelines. Manage health records and related documentation, support communications and clerical operations, and handle information in accordance with privacy laws and regional policies.

Requirements

Applicants need Grade 12 education or equivalent, along with a relevant medical office, health unit clerk, or administrative program and recognized medical terminology training; equivalent education and experience may be considered. The role requires recent patient registration experience, knowledge of hospital EHR and health records processes and privacy legislation, accurate keyboarding of at least 50 words per minute, Microsoft Office proficiency, and a Manitoba Class 5 driver's licence with access to a personal vehicle.

Skills

Patient Registration
Admission, Discharge, And Transfer Processing
Health Records Management
Electronic Health Records
Medical Terminology
Privacy And Confidentiality
Data Entry And Keyboarding
Microsoft Office
Document Scanning And Indexing
Communication
Organization
Problem-Solving
Decision-Making
Customer Service
Telephone And Switchboard Operation
Record Security And Retention

Visa sponsorship

Not detected in the job text

Keywords

Admission, Discharge, And Transfer (ADT)
Electronic Health Records (EHR)
Clinical Information Systems
Medical Terminology
Patient Registration
Health Information Services
Health Records Management
Personal Health Information Act (PHIA)
Mental Health Act
Vital Statistics Act
Privacy And Confidentiality
Document Scanning
Document Retrieval
Document Indexing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Keyboarding
Patient Reception
Record Retention And Destruction
Third-Party Billing
Switchboard Operation
Class 5 Driver's Licence

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