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Added 16 mins ago
SH
HCA
Senior Helpers
Penticton, BC
- $20 to $23 CAD / hour
- Full-time
Working as a Health Care Assistant at Senior Helpers provides a unique opportunity for a truly rewarding career in a field you can be proud of. By choosing to work for Senior Helpers,…
Added 46 mins ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Post secondary education in Hospitality Management, Restaurant Management, Business Administration Management or related field is preferred.
Added 1 hour ago
NP
24 Hour - Administrative Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
Essential Duties: Under the direction of the Administrator, or his/her designee, the 24 – Hour Administrative Assistant provides clerical, payroll and customer service support for…
Added 1 hour ago
SD
Education Assistant
School District 5 Southeast Kootenay
Fernie, BC
- Full-time
…and the supervision of the school principal, the Education Assistant works with a wide variety of students with diverse abilities. These diverse abilities can include, but are not limited…
Added 1 hour ago
OT
Restaurant Assistant Manager
One Therapy Network
Revelstoke, BC
- Full-time
A&W Restaurants in Revelstoke, BC, located at 1884 Trans Canada Hwy., is looking for permanent full-time Assistant Manager to start immediately.
Added 1 hour ago
SM
Research Assistant I Critical Care Research
St. Michael's Hospital
Toronto, ON
- Temporary
The Critical Care Department at Unity Health Toronto – St Michael’s Hospital site is currently looking for a Research Assistant I. The primary role of the Research Assistant I includes…
Added 2 hours ago
RB
Assistant Branch Operations Manager
Royal Bank of Canada
Ottawa, ON
- Full-time
The RBC Dominion Securities Management team located in Ottawa Little Italy is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager…
Added 2 hours ago
RB
IRP Assistant
Royal Bank of Canada
Montreal, QC
- Full-time
The administrative assistant will support top producing Financial Planners, Investment and Retirement Planning in meeting sales objectives and related activities by providing value added…
Added 2 hours ago
C
Marketing Assistant
CareerBridge
Toronto, ON
- Full-time
We're looking for a Marketing Assistant to join our team in Toronto. We work with clients across a variety of sectors, including retail, telecommunications, consumer services and…
Added 3 hours ago
HM
Plastic Surgery
Health Match BC
New Westminster, BC
- Full-time
Added 3 hours ago
HM
Neurology
Health Match BC
New Westminster, BC
- Full-time
Added 3 hours ago
HM
Obstetrics/Gynecology
Health Match BC
New Westminster, BC
- Full-time
Added 4 hours ago
SM
Ophthalmic Assistant Ophthalmology Admin
St. Michael's Hospital
Toronto, ON
- Part-time
…at the centre of everything we do, in the role of Ophthalmic…
Added 4 hours ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 4 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 4 hours ago
LH
2600002890 - Executive Assistant - Chief Of Staff Office And Medical Affa
Lakeridge Health
Oshawa, ON
- Internship
Executive Assistant, Chief of Staff Office & Medical Affairs
Added 4 hours ago
UO
Sessional Instructional Assistant - FAH287H5S European Art of the Nineteenth Century
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 4 hours ago
SC
EDUCATIONAL ASSISTANT - Temporary Part-time
Simcoe County District School Board
Bradford, ON
- Part-time
…Developmental Service Worker, Early Childhood Education, Educational Assistant – Special Needs Support, Human Services Administration, Registered Nurse, Sign Language Communicator, Sign…
Added 4 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 4 hours ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 4 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Kyle, SK
- Part-time
Added 4 hours ago
R
IRP Assistant- EN
RBC
Montreal, QC
- Full-time
The administrative assistant will support top producing Financial Planners, Investment and Retirement Planning in meeting sales objectives and related activities by providing value added…
Added 4 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Bachelor's degree in Finance, Accounting, Business Administration, Health Administration, or a related field.
Added 4 hours ago
SW
ScotiaMcLeod Administrative Support Assistant - London, ON
Scotia Wealth Management
London, ON
- Contract
As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
Added 4 hours ago
Office Administrative Assistant
HealthCareersInSask.ca
Kyle, SK

Shared Health-Soins Communs

Clerk III- HIS

Brandon, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Requisition ID: 413938

Position Number: 1BHChrecCL3-04

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Regional Health Centre

Department / Unit: Health Information Services

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined- Indefinite

Reason for Term: Other Leave

Union : MGEU

FTE: 0.70

Anticipated Shift: Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

This INDEFINITE TERM may expire subject to 24 hours notice of return of the current incumbent

Position Summary:

Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices, supports communication within and outside of the facility and performs record processing and management functions, including secure storage. The Clerk III Health Information provides effective clerical functions.

Qualifications:

Grade 12 education (MB Standards) or equivalent
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Completion of a recognized Medical Terminology course or program
Other combinations of suitable education and experience may be considered
Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system
Demonstrated knowledge of electronic health records (EHR) applications applicable to a hospital setting including ADT, clinical information systems, and electronic document management specific to scanning, retrieval, and indexing of health information
Demonstrated understanding of privacy legislation including the Personal Health Information Act and the Mental Health Act, and regional policy and procedures related to confidentiality, use, and disclosure of personal health information
Demonstrated knowledge and experience with health records management principles and processes
Demonstrated Keyboarding skills, with minimum 50 wpm and exceptional accuracy
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision-making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Overview:

Registration and associated processing on the admission/ discharge/ transfer (ADT) system, including registrations, admissions, transfers, and discharges, adhering to provincial and regional registration guidelines and practices.
Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
Complete all necessary registration forms, as required (e.g. patient labels/identification bands, financial forms, consent forms, provincial forms, releases, etc.)
All clerical duties that are designed to support and maintain the day-to-day function of the assigned unit.
Retrieve clinical health information, as required (e.g. Allergy & Alert record).
Release information in accordance with the Personal Health Information Act and the Mental Health Act and regional policy.
Accurately complete and process Birth Registrations in accordance with the Vital Statistics Act.
Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
Reconciliation of ADT reports (e.g. midnight census) for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
Coordinate completion and processing of Death Registrations in accordance with the Vital Statistics Act.
Maintenance of Morgue tracking and documentation, as required.
Inform funeral homes of release and completion of certificate of death, as required.
Coordinate funeral home and transport agency access to Morgue, as required.
Retrieve, document & lock up patient valuables, as required.
Coordinate and process appropriate bed placement within ADT with facility bed management personnel (i.e. Utilization Coordinators, Care Team Managers/Supervisors or facility designates), as required.
Direct clients to appropriate clinical or treatment areas.
Locate and retrieve records required for provision of care.
Retrieve and return records as required.
Review health records for accuracy and completion, in a timely manner, in accordance with minimum documentation requirements.
Organize patient transfer documentation; may include booking of ambulance and assembling relevant paperwork
Confirm and ensure regional chart sequence.
Adhere to regional record processing practices to prepare and scan patient/clinical reports.
Adhere to regional record management practices and policy for record security, storage and control and for retention and destruction of personal health information.
Investigate and reconcile double health record numbers and overlays.
Reconcile system information and prepare reports on a monthly basis or as required (e.g. month-end financial reports, third party billing reports, Area or Provincial Standards reports, etc).
Liaise with Nursing Office regarding unit staffing requirements
Assist with processing orders (facility specific) and ensure that results are received and organized
Operate switchboard and general telephones to relay incoming calls.
Page physicians and staff using paging equipment as well as overhead paging.
Assist staff and the general public in a kind and helpful manner.
Attend to various alarms at the Switchboard and notify the responsible department, (e.g. Blood Bank, Pharmacy, all CODES).
Quick, appropriate and immediate response to the “Emergency” phone, if applicable, following established protocols.
Respond to the buzzers for the various doors throughout the facility, if applicable.
Maintain control of the keys for the facility, as required.
Respond to patient inquiries via telephone.
Ensure faxes and emails are sent and received in a timely manner, complying with PHIA policies and guidelines
Ensure there are sufficient supplies available on the assigned unit.
Comply with Provincial Productivity Standards re: job performance.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Register patients and process admissions, transfers, and discharges in the ADT system, ensuring accurate information and compliance with registration guidelines and privacy legislation. Manage health records and related documentation, support unit operations and communications, and assist with patient inquiries, bed placement, reporting, and other clerical duties.

Requirements

Requires Grade 12 education or equivalent, along with a medical office administration diploma, health unit clerk certificate, administrative assistant program, or equivalent suitable education and experience; a recognized medical terminology course is also required. Candidates need recent patient registration experience, knowledge of hospital EHR and health records processes, strong keyboarding and Microsoft Office skills, a Manitoba Class 5 driver's license and vehicle access, and effective communication, organizational, and problem-solving abilities.

Skills

Patient Registration
Admission, Discharge, and Transfer Processing
Electronic Health Records
Health Records Management
Medical Terminology
Data Accuracy
Privacy and Confidentiality
Records Scanning and Indexing
Microsoft Office
Keyboarding
Communication
Organization
Problem-Solving
Decision-Making
Customer Service
Telephone and Switchboard Operations

Visa sponsorship

Not detected in the job text

Keywords

Admission, Discharge, and Transfer System
Electronic Health Records
Clinical Information Systems
Patient Registration
Health Information Services
Health Records Management
Medical Terminology
Personal Health Information Act
Mental Health Act
Vital Statistics Act
Privacy and Confidentiality
Records Scanning
Records Retrieval
Records Indexing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Patient Demographic Data
Third-Party Insurance
Bed Management
Death Registration
Birth Registration
Switchboard Operations
Paging Equipment
Keyboarding
Class 5 Driver's License

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