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Added 5 hours ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Full-time
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 5 hours ago
SH
Clerk III- HIS
Shared Health-Soins Communs
Brandon, MB
- Internship
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 5 hours ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Internship
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 5 hours ago
Clerk III - Health Information
Winnipeg Regional Health Authority
Brandon, MB
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 5 hours ago
Clerk III - Health Information
Winnipeg Regional Health Authority
Brandon, MB
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 5 hours ago
Clerk III- HIS
Winnipeg Regional Health Authority
Brandon, MB
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 6 hours ago
CH
Program Assistant III
Covenant Health Canada
Banff, AB
- Full-time
Under the supervision of the Rural Supervisor of Health Information Management, the Program Assistant III role includes Patient Registration: Use of healthcare information systems.…
Added 7 hours ago
TN
Certified Medical Office Assistant
Tla'amin Nation
Powell River, BC
- Full-time
Under the direction of the Associate Health Director Programs, this position is accountable for reception and administrative functions within the Tla’amin Health clinic. The Medical Office…
Added 8 hours ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON
Added 8 hours ago
V
Admin Assistant II
Vale
Canada
- Full-time
We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON
Added 9 hours ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
As a cornerstone of our dynamic Head Office Team, the Administrative Assistant will be the heartbeat of our daily operations. You will provide exceptional customer service to both the…
Added 9 hours ago
KP
Property Management Administrative Assistant
KARE Property Management Group Ltd.
Fort St. John, BC
- Full-time
KARE Property Management Group Ltd. is looking for an organized, dependable assistant to support our Assistant Property Manager & Leasing Specialist. This position combines office…
Added 9 hours ago
MH
Medical Administrator
Max Health Institute & Physiotherapy - Fredericton
NB · New Brunswick, Canada
- Full-time
Max Health Institute & Physiotherapy Fredericton is in search of a dedicated permanent full-time administrative assistant to join the vibrant team.
Added 9 hours ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
Oversee day-to-day office administration, including reception, voicemail, supplies, shared spaces, property-management matters, couriers, mail, records, invoices, and incoming cheques.
Added 10 hours ago
BV
ASSISTANT.E GÉRANT.E JUNIOR
Bikini Village
La Trinité-des-Monts, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 10 hours ago
SA
Academic and Operations Associate
Southpointe Academy
Tsawwassen, BC
- Full-time
…maintaining a welcoming, organized, responsive, and professional reception environment while supporting the operational coordination demands of a significantly larger and more complex…
Added 11 hours ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Support employee lifecycle administration, including employee onboarding, offboarding, employment documentation, employee data administration, system updates, and coordination of related…
Added 11 hours ago
SP
Administrative Assistant
Sturgeon Public School Division
Morinville, AB
- Full-time
We're hiring: Administrative Assistant Organized. Professional. Dependable.
Added 11 hours ago
Program Assistant- Health and Social Development
Okanagan College
Kelowna, BC
Under the general supervision of the Executive Assistant, Health and Social Development, provides clerical services and administrative coordination, development, and maintenance for student…
Added 15 hours ago
Executive Receptionist
State Window Corporation
Vaughan, ON
Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role…
Added 17 hours ago
LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
La Vie En Rose
Quebec, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 19 hours ago
ASSISTANT.E GÉRANT.E JUNIOR
Boutique La Vie En Rose
Quebec, QC
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 23 hours ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Internship
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 23 hours ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Full-time
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 23 hours ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Internship
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.

Shared Health-Soins Communs

Clerk III- HIS

Brandon, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Requisition ID: 413938

Position Number: 1BHChrecCL3-04

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Regional Health Centre

Department / Unit: Health Information Services

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined- Indefinite

Reason for Term: Other Leave

Union : MGEU

FTE: 0.70

Anticipated Shift: Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

This INDEFINITE TERM may expire subject to 24 hours notice of return of the current incumbent

Position Summary:

Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices, supports communication within and outside of the facility and performs record processing and management functions, including secure storage. The Clerk III Health Information provides effective clerical functions.

Qualifications:

Grade 12 education (MB Standards) or equivalent
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Completion of a recognized Medical Terminology course or program
Other combinations of suitable education and experience may be considered
Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system
Demonstrated knowledge of electronic health records (EHR) applications applicable to a hospital setting including ADT, clinical information systems, and electronic document management specific to scanning, retrieval, and indexing of health information
Demonstrated understanding of privacy legislation including the Personal Health Information Act and the Mental Health Act, and regional policy and procedures related to confidentiality, use, and disclosure of personal health information
Demonstrated knowledge and experience with health records management principles and processes
Demonstrated Keyboarding skills, with minimum 50 wpm and exceptional accuracy
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision-making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Overview:

Registration and associated processing on the admission/ discharge/ transfer (ADT) system, including registrations, admissions, transfers, and discharges, adhering to provincial and regional registration guidelines and practices.
Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
Complete all necessary registration forms, as required (e.g. patient labels/identification bands, financial forms, consent forms, provincial forms, releases, etc.)
All clerical duties that are designed to support and maintain the day-to-day function of the assigned unit.
Retrieve clinical health information, as required (e.g. Allergy & Alert record).
Release information in accordance with the Personal Health Information Act and the Mental Health Act and regional policy.
Accurately complete and process Birth Registrations in accordance with the Vital Statistics Act.
Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
Reconciliation of ADT reports (e.g. midnight census) for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
Coordinate completion and processing of Death Registrations in accordance with the Vital Statistics Act.
Maintenance of Morgue tracking and documentation, as required.
Inform funeral homes of release and completion of certificate of death, as required.
Coordinate funeral home and transport agency access to Morgue, as required.
Retrieve, document & lock up patient valuables, as required.
Coordinate and process appropriate bed placement within ADT with facility bed management personnel (i.e. Utilization Coordinators, Care Team Managers/Supervisors or facility designates), as required.
Direct clients to appropriate clinical or treatment areas.
Locate and retrieve records required for provision of care.
Retrieve and return records as required.
Review health records for accuracy and completion, in a timely manner, in accordance with minimum documentation requirements.
Organize patient transfer documentation; may include booking of ambulance and assembling relevant paperwork
Confirm and ensure regional chart sequence.
Adhere to regional record processing practices to prepare and scan patient/clinical reports.
Adhere to regional record management practices and policy for record security, storage and control and for retention and destruction of personal health information.
Investigate and reconcile double health record numbers and overlays.
Reconcile system information and prepare reports on a monthly basis or as required (e.g. month-end financial reports, third party billing reports, Area or Provincial Standards reports, etc).
Liaise with Nursing Office regarding unit staffing requirements
Assist with processing orders (facility specific) and ensure that results are received and organized
Operate switchboard and general telephones to relay incoming calls.
Page physicians and staff using paging equipment as well as overhead paging.
Assist staff and the general public in a kind and helpful manner.
Attend to various alarms at the Switchboard and notify the responsible department, (e.g. Blood Bank, Pharmacy, all CODES).
Quick, appropriate and immediate response to the “Emergency” phone, if applicable, following established protocols.
Respond to the buzzers for the various doors throughout the facility, if applicable.
Maintain control of the keys for the facility, as required.
Respond to patient inquiries via telephone.
Ensure faxes and emails are sent and received in a timely manner, complying with PHIA policies and guidelines
Ensure there are sufficient supplies available on the assigned unit.
Comply with Provincial Productivity Standards re: job performance.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Register patients and process admissions, transfers, and discharges in the ADT system, ensuring accurate information and compliance with registration guidelines and privacy legislation. Manage health records and related documentation, support unit operations and communications, and assist with patient inquiries, bed placement, reporting, and other clerical duties.

Requirements

Requires Grade 12 education or equivalent, along with a medical office administration diploma, health unit clerk certificate, administrative assistant program, or equivalent suitable education and experience; a recognized medical terminology course is also required. Candidates need recent patient registration experience, knowledge of hospital EHR and health records processes, strong keyboarding and Microsoft Office skills, a Manitoba Class 5 driver's license and vehicle access, and effective communication, organizational, and problem-solving abilities.

Skills

Patient Registration
Admission, Discharge, and Transfer Processing
Electronic Health Records
Health Records Management
Medical Terminology
Data Accuracy
Privacy and Confidentiality
Records Scanning and Indexing
Microsoft Office
Keyboarding
Communication
Organization
Problem-Solving
Decision-Making
Customer Service
Telephone and Switchboard Operations

Visa sponsorship

Not detected in the job text

Keywords

Admission, Discharge, and Transfer System
Electronic Health Records
Clinical Information Systems
Patient Registration
Health Information Services
Health Records Management
Medical Terminology
Personal Health Information Act
Mental Health Act
Vital Statistics Act
Privacy and Confidentiality
Records Scanning
Records Retrieval
Records Indexing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Patient Demographic Data
Third-Party Insurance
Bed Management
Death Registration
Birth Registration
Switchboard Operations
Paging Equipment
Keyboarding
Class 5 Driver's License

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