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Added 5 hours ago
S
Administration & Systems - Clerk Department Second Administration
Sobeys
St. John's, NL
- Full-time
Open availability - including early morning starts and occasional over night shifts
Added 7 hours ago
C
Deloraine File Maintenance Clerk
Co-op
Deloraine, MB
- Full-time
Boundary Co-op is hiring a Full-Time File Maintenance Clerk at our Home Centre in Deloraine, Manitoba.
Added 7 hours ago
WH
Communication Clerk - Medicine (GMCH) #2026-250
Wellington Health Care Alliance
Fergus, ON
- Full-time
- Temporary
One (1) temporary full time Communication Clerk opportunity is available in the Medicine Department at Groves Memorial Community Hospital.
Added 8 hours ago
A
Front Desk Clerk - Future Opportunity
ATCO
ON · ON, Canada
- Full-time
Accommodations and meals during your work rotations are provided by the company
Added 8 hours ago
NC
Accounts Payable and Receivable Clerk - 12 Months
Neighbours Community Homes
Toronto, ON
- Temporary
The Accounts Payable and Receivable Clerk will work closely with all levels of staff within the organization, providing support as needed to ensure processes and procedures are adhered to…
Added 8 hours ago
HL
Wills and Estates Law Clerk
Halo Law
Toronto, ON
- Full-time
We are looking for a Law Clerk with 3–5 years of Wills and Estates experience to support our team across the full life of an estate file. You will manage files with a high degree of…
Added 8 hours ago
R&
Litigation Legal Assistant
Ruby & Co.
Toronto, ON
- Full-time
Provide day-to-day administrative and legal support to two Associates.
Added 9 hours ago
Administration & Systems - Clerk Department Second Administration
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
St. John's, NL
Open availability - including early morning starts and occasional over night shifts
Added 10 hours ago
RM
Ward Clerk
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
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Added 10 hours ago
R&
Junior Law Clerk
Ruby & Co.
Toronto, ON
- Full-time
Hybrid work schedule with 3 days in office
Added 11 hours ago
Administrative Assistant (Program Clerk - General)
Canadian Blood Services
SK · Regina, SK
The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Supply Chain Team. The…
Added 12 hours ago
Corporate Services Clerk (Clerk 3)
The Government of Nova Scotia
Halifax, NS
As the Corporate Support Services Clerk, you will provide daily operational support, advice, and guidance to Department of Communities, Culture, Tourism and Heritage (CCTH) staff. This…
Added 12 hours ago
GO
Corporate Services Clerk (Clerk 3)
Government of Nova Scotia
Halifax, NS
- Internship
As the Corporate Support Services Clerk, you will provide daily operational support, advice, and guidance to Department of Communities, Culture, Tourism and Heritage (CCTH) staff. This…
Added 13 hours ago
NE
Litigation Law Clerk (6+ years’ experience)
NagataCONNEX Executive Legal Search
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The ideal candidate will have at least 6 years of experience in a Law Clerk role at a law firm or in the in-house legal department of a reputable organization. Experience interacting with…
Added 14 hours ago
F
Legal Assistant, Real Estate (12-Month Contract)
Fasken
Toronto, ON
- Full-time
Coordinate closing arrangements and provide administrative support throughout the closing process.
Added 16 hours ago
PH
Client Services Clerk, Screening Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Client Services Clerk, Screening Programs performs clerical duties such as entry of patient demographic information, appointment scheduling, distribution of results and other related…
Added 16 hours ago
Complex Violations Clerk (Clerk 3)
The Government of Nova Scotia
Halifax, NS
The Complex Violations clerk ensures the accurate, timely entry and verification of transactions on individual driver records. You ensure legal and administrative information is recorded in…
Added 17 hours ago
IR
Admitting Clerk - Outpatient
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
The Outpatient Admitting Clerk is responsible for the accurate and concise collection of information during the registration process, in compliance with provincial client registry best…
Added 17 hours ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Internship
Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/…
Added 17 hours ago
GO
Administrative Assistant Registry Intake
Government of Yukon
Beaver Creek, YT
- Full-time
Recent experience providing administrative and/or reception support, such as formatting documents, scheduling meetings, coordinating travel, maintaining confidentiality and organizing…
Added 18 hours ago
C
Document Management Clerk
Co-op
Regina, SK
- Full-time
The Co-op Refinery Complex (CRC) is hiring a Document Management Clerk on a permanent basis on our Technical Services team.
Added 18 hours ago
AH
Unit Clerk
Alberta Health Services
Slave Lake, AB
- Part-time
As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of…
Added 18 hours ago
AH
Unit Clerk
Alberta Health Services
Drayton Valley, AB
- Part-time
As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of…
Added 18 hours ago
AH
Unit Clerk
Alberta Health Services
AB · Edmonton, AB
- Temporary
As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of…
Added 18 hours ago
AH
Administrative Support III
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department…

Shared Health-Soins Communs

Clerk III- HIS

Brandon, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Requisition ID: 413938

Position Number: 1BHChrecCL3-04

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Regional Health Centre

Department / Unit: Health Information Services

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined- Indefinite

Reason for Term: Other Leave

Union : MGEU

FTE: 0.70

Anticipated Shift: Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

This INDEFINITE TERM may expire subject to 24 hours notice of return of the current incumbent

Position Summary:

Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices, supports communication within and outside of the facility and performs record processing and management functions, including secure storage. The Clerk III Health Information provides effective clerical functions.

Qualifications:

Grade 12 education (MB Standards) or equivalent
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Completion of a recognized Medical Terminology course or program
Other combinations of suitable education and experience may be considered
Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system
Demonstrated knowledge of electronic health records (EHR) applications applicable to a hospital setting including ADT, clinical information systems, and electronic document management specific to scanning, retrieval, and indexing of health information
Demonstrated understanding of privacy legislation including the Personal Health Information Act and the Mental Health Act, and regional policy and procedures related to confidentiality, use, and disclosure of personal health information
Demonstrated knowledge and experience with health records management principles and processes
Demonstrated Keyboarding skills, with minimum 50 wpm and exceptional accuracy
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision-making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Overview:

Registration and associated processing on the admission/ discharge/ transfer (ADT) system, including registrations, admissions, transfers, and discharges, adhering to provincial and regional registration guidelines and practices.
Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
Complete all necessary registration forms, as required (e.g. patient labels/identification bands, financial forms, consent forms, provincial forms, releases, etc.)
All clerical duties that are designed to support and maintain the day-to-day function of the assigned unit.
Retrieve clinical health information, as required (e.g. Allergy & Alert record).
Release information in accordance with the Personal Health Information Act and the Mental Health Act and regional policy.
Accurately complete and process Birth Registrations in accordance with the Vital Statistics Act.
Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
Reconciliation of ADT reports (e.g. midnight census) for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
Coordinate completion and processing of Death Registrations in accordance with the Vital Statistics Act.
Maintenance of Morgue tracking and documentation, as required.
Inform funeral homes of release and completion of certificate of death, as required.
Coordinate funeral home and transport agency access to Morgue, as required.
Retrieve, document & lock up patient valuables, as required.
Coordinate and process appropriate bed placement within ADT with facility bed management personnel (i.e. Utilization Coordinators, Care Team Managers/Supervisors or facility designates), as required.
Direct clients to appropriate clinical or treatment areas.
Locate and retrieve records required for provision of care.
Retrieve and return records as required.
Review health records for accuracy and completion, in a timely manner, in accordance with minimum documentation requirements.
Organize patient transfer documentation; may include booking of ambulance and assembling relevant paperwork
Confirm and ensure regional chart sequence.
Adhere to regional record processing practices to prepare and scan patient/clinical reports.
Adhere to regional record management practices and policy for record security, storage and control and for retention and destruction of personal health information.
Investigate and reconcile double health record numbers and overlays.
Reconcile system information and prepare reports on a monthly basis or as required (e.g. month-end financial reports, third party billing reports, Area or Provincial Standards reports, etc).
Liaise with Nursing Office regarding unit staffing requirements
Assist with processing orders (facility specific) and ensure that results are received and organized
Operate switchboard and general telephones to relay incoming calls.
Page physicians and staff using paging equipment as well as overhead paging.
Assist staff and the general public in a kind and helpful manner.
Attend to various alarms at the Switchboard and notify the responsible department, (e.g. Blood Bank, Pharmacy, all CODES).
Quick, appropriate and immediate response to the “Emergency” phone, if applicable, following established protocols.
Respond to the buzzers for the various doors throughout the facility, if applicable.
Maintain control of the keys for the facility, as required.
Respond to patient inquiries via telephone.
Ensure faxes and emails are sent and received in a timely manner, complying with PHIA policies and guidelines
Ensure there are sufficient supplies available on the assigned unit.
Comply with Provincial Productivity Standards re: job performance.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Register patients and process admissions, transfers, and discharges in the ADT system, ensuring accurate information and compliance with registration guidelines and privacy legislation. Manage health records and related documentation, support unit operations and communications, and assist with patient inquiries, bed placement, reporting, and other clerical duties.

Requirements

Requires Grade 12 education or equivalent, along with a medical office administration diploma, health unit clerk certificate, administrative assistant program, or equivalent suitable education and experience; a recognized medical terminology course is also required. Candidates need recent patient registration experience, knowledge of hospital EHR and health records processes, strong keyboarding and Microsoft Office skills, a Manitoba Class 5 driver's license and vehicle access, and effective communication, organizational, and problem-solving abilities.

Skills

Patient Registration
Admission, Discharge, and Transfer Processing
Electronic Health Records
Health Records Management
Medical Terminology
Data Accuracy
Privacy and Confidentiality
Records Scanning and Indexing
Microsoft Office
Keyboarding
Communication
Organization
Problem-Solving
Decision-Making
Customer Service
Telephone and Switchboard Operations

Visa sponsorship

Not detected in the job text

Keywords

Admission, Discharge, and Transfer System
Electronic Health Records
Clinical Information Systems
Patient Registration
Health Information Services
Health Records Management
Medical Terminology
Personal Health Information Act
Mental Health Act
Vital Statistics Act
Privacy and Confidentiality
Records Scanning
Records Retrieval
Records Indexing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Patient Demographic Data
Third-Party Insurance
Bed Management
Death Registration
Birth Registration
Switchboard Operations
Paging Equipment
Keyboarding
Class 5 Driver's License

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Jobs in Canada