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Added 52 mins ago
TS
Health Care Aide
The Salvation Army in Canada
AB · Edmonton, AB
- Part-time
…Practical Nurse (LPN) and specific supervision of the Unit Manager or Resident Care Manager. The HCA works as a member of the Interdisciplinary Team in assisting residents meet their…
Added 52 mins ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Reporting to the Restaurant Manager is responsible to provide leadership with the team and takes ownership of daily operations. The ability to react to situations that need a sense of…
Added 1 hour ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Manager, Supply Chain Analytics & Innovation reports to the Senior Director, Supply Chain Operations and partners with Supply Chain leaders to identify, design and implement…
Added 4 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 5 hours ago
OC
Senior Operations Manager
Ontario Clean Water Agency
OCWA - KT West Cluster Office
- Full-time
…electrical programs and technical services related to process control and legislation/standards compliance and ensure optimum operation of regional…
Added 5 hours ago
Senior Manager Real Estate, Project Delivery
Hydro One Networks Inc
Markham, ON
The Senior Manager, Real Estate Capital Delivery leads Hydro One's facilities capital delivery and workplace modernization programs, overseeing the planning and execution of sustainment…
Added 5 hours ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 7 hours ago
Food & Beverage Manager - Lora Bay
Great Gulf Group
Thornbury, ON
Ensures financial contribution and that all service standards are met by generating revenues, and cost control
Added 9 hours ago
I
Manager, Product Manufacturing
Inertia
Toronto, ON
- Full-time
As Manager, Product Manufacturing, reporting to the VP Manufacturing, you will:
Added 10 hours ago
CC
Treasury Manager - Corporate
Compass Canada
London, ON
- Full-time
Compass Group Canada is looking for a Corporate Treasury Manager to lead the day-to-day delivery, control and continuous improvement of corporate treasury operations. This role is ideal for…
Added 10 hours ago
CC
Manager, Financial Planning and Analysis
Compass Canada
ON · Mississauga, ON
- Full-time
Reporting to the Director of Finance, FP&A, the Manager, FP&A will be a key finance partner for the sector, providing leaders with clear financial insight, disciplined performance analysis…
Added 10 hours ago
B
Associate, Equity Derivatives Trade Desk Support
BMO
Toronto, ON · FCP
- Full-time
…transactional information to support downstream analytics and financial accounting processes. Supports the maintenance of appropriate governance and controls over the trade…
Added 12 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Reporting to the Restaurant Manager is responsible to provide leadership with the team and takes ownership of daily operations. The ability to react to situations that need a sense of…
Added 15 hours ago
W
Supervisor Production & Inventory Control
Winpak
Winnipeg, MB
- Full-time
Winpak Division is seeking a Supervisor, Production and Inventory Control to join our Production and Inventory Control team in Winnipeg. Reporting to the Production and Inventory Control…
Added 16 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 17 hours ago
MD
Architectural Team Lead - Entitlements
MG2 Design
ON · Ontario, Canada
- Full-time
…continues to actively collaborate with the delivery project manager from construction documents through construction administration, reporting to the client the project status throughout…
Added 17 hours ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 20 hours ago
MI
Restaurant General Manager - The Bessborough Hotel
Marriott International
Saskatoon, SK
- Full-time
Supervises staffing levels to verify that guest service, operational needs, and financial objective are met.
Added 20 hours ago
P
Ingénieur(e) senior en gestion de projets et optimisation des ressources
PepsiCo
Levis, QC
- Full-time
Reporting directly to the Senior Project Manager for Eastern Canada, the project engineer will play a key role in planning, executing, and optimizing engineering initiatives, while…
Added 1 day ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Reporting to the Restaurant Manager is responsible to provide leadership with the team and takes ownership of daily operations. The ability to react to situations that need a sense of…
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
H
Commercial Management Coordinator
HDR
Toronto, ON
- Full-time
…HDR’s Project Director & Project Management Lead, Commercial Manager, and Project Managers & Task Leads, coordinating information across HDR disciplines, subconsultants, partner…
Added 1 day ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 1 day ago
H
Senior Program Manager
HDR
Burlington, ON · Kingston, ON · Ottawa, ON · Richmond Hill, ON · Toronto, ON
- Full-time
…water supplies and protecting lives and property through flood control, your work will directly support public health, environmental sustainability, and infrastructure resilience. We bring…
Added 1 day ago
LD
Program Manager
Leonardo DRS
Bedford, QC
- Full-time
Reporting to the Senior Director - Line of Business Lead, the Program Manager is responsible to coordinate and monitor the design, development and testing of switch-mode power conversion…

Shared Health-Soins Communs

Clerk III- HIS

Brandon, MB, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Requisition ID: 413938

Position Number: 1BHChrecCL3-04

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Regional Health Centre

Department / Unit: Health Information Services

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined- Indefinite

Reason for Term: Other Leave

Union : MGEU

FTE: 0.70

Anticipated Shift: Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

This INDEFINITE TERM may expire subject to 24 hours notice of return of the current incumbent

Position Summary:

Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices, supports communication within and outside of the facility and performs record processing and management functions, including secure storage. The Clerk III Health Information provides effective clerical functions.

Qualifications:

Grade 12 education (MB Standards) or equivalent
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Completion of a recognized Medical Terminology course or program
Other combinations of suitable education and experience may be considered
Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system
Demonstrated knowledge of electronic health records (EHR) applications applicable to a hospital setting including ADT, clinical information systems, and electronic document management specific to scanning, retrieval, and indexing of health information
Demonstrated understanding of privacy legislation including the Personal Health Information Act and the Mental Health Act, and regional policy and procedures related to confidentiality, use, and disclosure of personal health information
Demonstrated knowledge and experience with health records management principles and processes
Demonstrated Keyboarding skills, with minimum 50 wpm and exceptional accuracy
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision-making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Overview:

Registration and associated processing on the admission/ discharge/ transfer (ADT) system, including registrations, admissions, transfers, and discharges, adhering to provincial and regional registration guidelines and practices.
Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
Complete all necessary registration forms, as required (e.g. patient labels/identification bands, financial forms, consent forms, provincial forms, releases, etc.)
All clerical duties that are designed to support and maintain the day-to-day function of the assigned unit.
Retrieve clinical health information, as required (e.g. Allergy & Alert record).
Release information in accordance with the Personal Health Information Act and the Mental Health Act and regional policy.
Accurately complete and process Birth Registrations in accordance with the Vital Statistics Act.
Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
Reconciliation of ADT reports (e.g. midnight census) for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
Coordinate completion and processing of Death Registrations in accordance with the Vital Statistics Act.
Maintenance of Morgue tracking and documentation, as required.
Inform funeral homes of release and completion of certificate of death, as required.
Coordinate funeral home and transport agency access to Morgue, as required.
Retrieve, document & lock up patient valuables, as required.
Coordinate and process appropriate bed placement within ADT with facility bed management personnel (i.e. Utilization Coordinators, Care Team Managers/Supervisors or facility designates), as required.
Direct clients to appropriate clinical or treatment areas.
Locate and retrieve records required for provision of care.
Retrieve and return records as required.
Review health records for accuracy and completion, in a timely manner, in accordance with minimum documentation requirements.
Organize patient transfer documentation; may include booking of ambulance and assembling relevant paperwork
Confirm and ensure regional chart sequence.
Adhere to regional record processing practices to prepare and scan patient/clinical reports.
Adhere to regional record management practices and policy for record security, storage and control and for retention and destruction of personal health information.
Investigate and reconcile double health record numbers and overlays.
Reconcile system information and prepare reports on a monthly basis or as required (e.g. month-end financial reports, third party billing reports, Area or Provincial Standards reports, etc).
Liaise with Nursing Office regarding unit staffing requirements
Assist with processing orders (facility specific) and ensure that results are received and organized
Operate switchboard and general telephones to relay incoming calls.
Page physicians and staff using paging equipment as well as overhead paging.
Assist staff and the general public in a kind and helpful manner.
Attend to various alarms at the Switchboard and notify the responsible department, (e.g. Blood Bank, Pharmacy, all CODES).
Quick, appropriate and immediate response to the “Emergency” phone, if applicable, following established protocols.
Respond to the buzzers for the various doors throughout the facility, if applicable.
Maintain control of the keys for the facility, as required.
Respond to patient inquiries via telephone.
Ensure faxes and emails are sent and received in a timely manner, complying with PHIA policies and guidelines
Ensure there are sufficient supplies available on the assigned unit.
Comply with Provincial Productivity Standards re: job performance.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

Register patients and process admissions, transfers, and discharges in the ADT system, ensuring accurate information and compliance with registration guidelines and privacy legislation. Manage health records and related documentation, support unit operations and communications, and assist with patient inquiries, bed placement, reporting, and other clerical duties.

Requirements

Requires Grade 12 education or equivalent, along with a medical office administration diploma, health unit clerk certificate, administrative assistant program, or equivalent suitable education and experience; a recognized medical terminology course is also required. Candidates need recent patient registration experience, knowledge of hospital EHR and health records processes, strong keyboarding and Microsoft Office skills, a Manitoba Class 5 driver's license and vehicle access, and effective communication, organizational, and problem-solving abilities.

Skills

Patient Registration
Admission, Discharge, and Transfer Processing
Electronic Health Records
Health Records Management
Medical Terminology
Data Accuracy
Privacy and Confidentiality
Records Scanning and Indexing
Microsoft Office
Keyboarding
Communication
Organization
Problem-Solving
Decision-Making
Customer Service
Telephone and Switchboard Operations

Visa sponsorship

Not detected in the job text

Keywords

Admission, Discharge, and Transfer System
Electronic Health Records
Clinical Information Systems
Patient Registration
Health Information Services
Health Records Management
Medical Terminology
Personal Health Information Act
Mental Health Act
Vital Statistics Act
Privacy and Confidentiality
Records Scanning
Records Retrieval
Records Indexing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Patient Demographic Data
Third-Party Insurance
Bed Management
Death Registration
Birth Registration
Switchboard Operations
Paging Equipment
Keyboarding
Class 5 Driver's License

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