Jobs in Canada

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Added 11 mins ago
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Brockville, ON
Full-time
The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.
Added 1 hour ago
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Quartz
Open Hall, NL
Full-time
…questions about their pensions, ISAs, savings and investments from data we aggregate across their accounts. You'll take responsibility for how Charlie reasons, what it is allowed to say,…
Added 1 hour ago
Lead PET Technologist S2 Up to 8 FTE
Provincial Health Services Authority
Kelowna, BC
Full-time
…Medicine Technologists within assigned area, compiling statistical data, monitoring equipment performance, overseeing the scanner quality control program and performing technical functions…
Added 1 hour ago
Pharmacy Assistant
Provincial Health Services Authority
Vancouver, BC
Full-time
Produces labels, inputting data into computer programs, maintaining patient medication profiles, receiving and relaying phone & fax messages, packaging items for shipping/dispensing.
Added 1 hour ago
Pharmacy Assistant
Provincial Health Services Authority
Vancouver, BC
Full-time
Produces labels, inputting data into computer programs, maintaining patient medication profiles, receiving and relaying phone & fax messages, packaging items for shipping/dispensing.
Added 1 hour ago
Legal Assistant
Miller Thomson LLP
London, ON
Full-time
We offer Legal Assistant opportunities across all of our Practice Groups; these roles can be based out of any of our offices nationally:
Added 1 hour ago
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
Full-time
…political affiliation. Actual experience as City Manager or as an assistant City Manager is preferred. At the time of appointment, the City Manager need not be a resident of the city or…
Added 2 hours ago
Executive Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of…
Added 3 hours ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Barrie, ON
Part-time
Data entry for new prescriptions, and managing refill request processing
Added 3 hours ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Barrie, ON
Part-time
Data entry for new prescriptions, and managing refill request processing
Added 3 hours ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
Part-time
Data entry for new prescriptions, and managing refill request processing
Added 3 hours ago
Intermediate Software Engineer
AltaML
Toronto, ON
$90,000 to $110,000 CAD / year
Full-time
Daily, hands-on comfort with an AI coding assistant (Claude Code or equivalent) as a core part of how you work - or you pick one up fast.
Added 5 hours ago
Coordonnateur·trice, Achats // Buying Coordinator
SSENSE
Montreal, QC
Full-time
The Buying Coordinator provides essential support to Buyers and Assistant Buyers within a dynamic and fast-paced retail environment. The primary responsibility of this role is to ensure the…
Added 6 hours ago
ACCOUNTING ASSISTANT - JBS ONTARIO
JBS USA
Belleville, ON
Other
The Accounting Assistant (contract) supports the accounting team by ensuring financial transactions are processed accurately and in accordance with company policies and Generally Accepted…
Added 7 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The project deals with the role of peroxisomes in the regulation of skeletal muscle homeostasis. The research assistant will work with the principal investigator to design and conduct…
Added 7 hours ago
Laboratory Assistant, Rack Management
ALS
North Vancouver, BC · CAN - BC - North Vancouver
When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.
Added 7 hours ago
Fire Assay Assistant (General Labour)
ALS
North Vancouver, BC · CAN - BC - North Vancouver
When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.
Added 7 hours ago
Assistant Entrepot
ALS
Val-d'Or, QC · CAN - QC - Val d'Or
When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.
Added 7 hours ago
Fire Assay Assistant - Forklift Operation (FA1)
ALS
North Vancouver, BC · CAN - BC - North Vancouver
When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.
Added 7 hours ago
Executive Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
…updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of…
Added 7 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…cell biology experiments, cell culture, sample processing, and data analysis. They will also contribute to documentation of results and support of laboratory members. Experience or interest…
Added 8 hours ago
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Jobbe
NS · Nova Scotia, Canada
Part-time
Data entry for new prescriptions, and managing refill request processing
Added 9 hours ago
Medical Laboratory Technician, Part Time, Clinical Laboratory
Providence Care
Kingston, ON
Part-time
…specimens from the point of initial contact with the client to data entry, phlebotomy, and to the final preparation of specimens for transportation. These procedures do not require…
Added 9 hours ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 9 hours ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…

Shared Health-Soins Communs

Executive Assistant

Winnipeg, MB, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

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Original job description

Requisition ID: 411892

Position Number: 20088921

Posting End Date: October 7, 2026

City: Winnipeg

Employer: Shared Health

Site: Shared Health - Shared Health, Mental Health & Addiction

Department / Unit: Department of Psychiatry

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

As the senior administrative employee within the portfolio provides administrative support to the CEO/COO/ and executive staff members. Independently organizes and prioritizes administrative activities within the portfolio and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

Experience

Five years’ experience in a senior administrative position.
Experience with e-mail and computerized calendars.
Experience in scheduling and coordinating meetings.
Experience recording and preparing minutes and agendas.
Previous health care experience would be an asset.

Education (Degree/Diploma/Certificate)

Completion of a high school or equivalent program of studies; formal training in applied office skills is required.
An equivalent combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
Typing speed 60 wpm.
Demonstrated ability to organize, assign and supervise the work of junior employees.
Ability to compose correspondence on behalf of senior managers.
Excellent communication skills, verbally and in writing.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Demonstrated ability to effectively contribute to a team environment.
The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
Ability to maintain a high level of confidentiality
Previous health care experience would be an asset.

Physical Requirements

Required to work for long periods of time at a computer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

Provides senior administrative support to the CEO, COO, and executive staff, independently organizing and prioritizing portfolio activities. Prepares and proofreads correspondence, agendas, minutes, and reports; maintains databases and administrative procedures; and recommends improvements to office processes.

Requirements

Requires five years of experience in a senior administrative position, high school completion, and formal training in applied office skills; an equivalent combination of education and experience may be considered. Candidates need proficiency in Microsoft Word, Access, PowerPoint, and Excel, typing speed of 60 words per minute, and strong organizational, communication, confidentiality, and problem-solving abilities.

Skills

Microsoft Word
Microsoft Access
Microsoft PowerPoint
Microsoft Excel
Typing
Meeting Scheduling
Minute Taking
Agenda Preparation
Database Management
Spreadsheet Creation
Report Preparation
Correspondence Writing
Workload Prioritization
Confidentiality
Problem-Solving
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Administrative Support
Microsoft Word
Microsoft Access
Microsoft PowerPoint
Microsoft Excel
Email
Computerized Calendars
Meeting Coordination
Agenda Preparation
Minute Taking
Typing
Database Management
Spreadsheet Creation
Data Collection
Data Entry
Report Preparation
Correspondence
Office Procedures
Policies And Procedures
Confidentiality
Healthcare
Mental Health
Addiction Services
Criminal Records Check
Vulnerable Sector Search
Child Abuse Registry Check
Adult Abuse Registry Check

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