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Shared Health-Soins Communs

Executive Assistant

Winnipeg, MB, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

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Original job description

Requisition ID: 411892

Position Number: 20088921

Posting End Date: October 7, 2026

City: Winnipeg

Employer: Shared Health

Site: Shared Health - Shared Health, Mental Health & Addiction

Department / Unit: Department of Psychiatry

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

As the senior administrative employee within the portfolio provides administrative support to the CEO/COO/ and executive staff members. Independently organizes and prioritizes administrative activities within the portfolio and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

Experience

Five years’ experience in a senior administrative position.
Experience with e-mail and computerized calendars.
Experience in scheduling and coordinating meetings.
Experience recording and preparing minutes and agendas.
Previous health care experience would be an asset.

Education (Degree/Diploma/Certificate)

Completion of a high school or equivalent program of studies; formal training in applied office skills is required.
An equivalent combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
Typing speed 60 wpm.
Demonstrated ability to organize, assign and supervise the work of junior employees.
Ability to compose correspondence on behalf of senior managers.
Excellent communication skills, verbally and in writing.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Demonstrated ability to effectively contribute to a team environment.
The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
Ability to maintain a high level of confidentiality
Previous health care experience would be an asset.

Physical Requirements

Required to work for long periods of time at a computer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

Provides senior administrative support to the CEO, COO, and executive staff, independently organizing and prioritizing portfolio activities. Prepares and proofreads correspondence, agendas, minutes, and reports; maintains databases and administrative procedures; and recommends improvements to office processes.

Requirements

Requires five years of experience in a senior administrative position, high school completion, and formal training in applied office skills; an equivalent combination of education and experience may be considered. Candidates need proficiency in Microsoft Word, Access, PowerPoint, and Excel, typing speed of 60 words per minute, and strong organizational, communication, confidentiality, and problem-solving abilities.

Skills

Microsoft Word
Microsoft Access
Microsoft PowerPoint
Microsoft Excel
Typing
Meeting Scheduling
Minute Taking
Agenda Preparation
Database Management
Spreadsheet Creation
Report Preparation
Correspondence Writing
Workload Prioritization
Confidentiality
Problem-Solving
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Administrative Support
Microsoft Word
Microsoft Access
Microsoft PowerPoint
Microsoft Excel
Email
Computerized Calendars
Meeting Coordination
Agenda Preparation
Minute Taking
Typing
Database Management
Spreadsheet Creation
Data Collection
Data Entry
Report Preparation
Correspondence
Office Procedures
Policies And Procedures
Confidentiality
Healthcare
Mental Health
Addiction Services
Criminal Records Check
Vulnerable Sector Search
Child Abuse Registry Check
Adult Abuse Registry Check

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