Staffing Clerk
- Portage la Prairie, MB, Canada
Full-time
Applications open in a new tab.
Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Requisition ID: 415215
Position Number: 3PMHschBSTFCL-09
Posting End Date: November 17, 2026
City: To Be Determined
Employer: Prairie Mountain Health
Site: Prairie Mountain Health - To Be Determined
Department / Unit: Scheduling
Job Stream: Non-Clinical
Union : MGEU
FTE: 0.50
Anticipated Shift: Evenings
Daily Hours Worked: 7.75
Salary: As per collective agreement
POSITION SUMMARY:
The Staffing Clerk is a member of the Human Resource team and is responsible for coordinating the scheduling of staff, scheduling changes, staff replacement and editing time card data into the scheduling system. The Staffing Clerk also assists Human Resource with filing and other duties as assigned.
QUALIFICATIONS:
Overview:
This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.
If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.
Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.
PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.
We thank all applicants that apply but only those candidates selected for an interview will be contacted.
HEALTH AND WELLNESS FOR ALL
Position Number: 3PMHschBSTFCL-09
Posting End Date: November 17, 2026
City: To Be Determined
Employer: Prairie Mountain Health
Site: Prairie Mountain Health - To Be Determined
Department / Unit: Scheduling
Job Stream: Non-Clinical
Union : MGEU
FTE: 0.50
Anticipated Shift: Evenings
Daily Hours Worked: 7.75
Salary: As per collective agreement
POSITION SUMMARY:
The Staffing Clerk is a member of the Human Resource team and is responsible for coordinating the scheduling of staff, scheduling changes, staff replacement and editing time card data into the scheduling system. The Staffing Clerk also assists Human Resource with filing and other duties as assigned.
QUALIFICATIONS:
- Grade 12 education (MB standards)
- Completion of a business/administration certificate, degree or diploma relevant to the position
- Other combinations of education and experience may be considered
- Two (2) years experience providing customer service in a professional setting
- One (1) year experience working in a staff scheduling capacity
- Working knowledge of collective agreements applicable to Prairie Mountain Health contracts
- Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
- Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology)
- Demonstrated organizational skills, and the ability to work independently
- Demonstrated problem solving and decision making skills
- Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
- Demonstrated knowledge and competence of skills and concepts related to the position
- Demonstrated communication skills
- Ability to respect and promote confidentiality
- Ability to perform the duties of the position on a regular basis
- Ability to respect and promote a culturally diverse population
- Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team
Overview:
- Plans and coordinates replacement staff, i.e. for vacation, sick, statutory holidays, overtime and other approved leaves of absence, in consultation with appropriate managers and as per Human Resource Policies and applicable Collective Agreements;
- Communicates all changes to the department involved;
- Consults with Human Resources and other managers in relation to staffing issues;
- Generates daily/weekly/monthly schedules as required;
- Prepares and enters all time card edits;
- Prepares shift schedules in accordance with applicable collective agreements;
- Documents all schedule changes on the master schedule and maintains accurate information on staff replacement;
- Sundry duties as assigned.
This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.
If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.
Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.
PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.
We thank all applicants that apply but only those candidates selected for an interview will be contacted.
HEALTH AND WELLNESS FOR ALL
More about this job
Responsibilities
Coordinates staff scheduling, replacements, and schedule changes for approved leaves, overtime, and other staffing needs in consultation with managers and in accordance with policies and collective agreements. Generates schedules, edits time card data, documents changes, communicates updates to departments, and assists Human Resources with filing and other assigned duties.
Requirements
Requires Grade 12 education and a relevant business or administration certificate, degree, or diploma; other combinations of education and experience may be considered. Candidates need two years of professional customer service experience, one year of staff scheduling experience, knowledge of applicable collective agreements, a valid Class 5 driver's licence and vehicle access, and strong computer, organizational, communication, and problem-solving skills.
Skills
- Staff Scheduling
- Staff Replacement Coordination
- Time Card Editing
- Collective Agreement Knowledge
- Customer Service
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Microsoft PowerPoint
- Internet Applications
- Organization
- Problem Solving
- Decision Making
- Communication
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Healthcare
Keywords
- Staffing Clerk
- Human Resources
- Staff Scheduling
- Staff Replacement
- Scheduling Changes
- Time Card Editing
- Collective Agreements
- Scheduling System
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Microsoft PowerPoint
- Internet Applications
- Customer Service
- Confidentiality
- Criminal Records Check
- Vulnerable Sector Check
- Adult Abuse Registry Check
- Child Abuse Registry Check
- MGEU
- Healthcare
- Shift Schedules
- Timekeeping
- Filing