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Added 25 mins ago
Directeur principal, Développement des affaires, Croissance du réseau et partenariats stratégiques / Senior Director, Business Development, Network Growth and Strategic Partnerships
McKesson
Montreal, QC
Full-time
Added 25 mins ago
Transportation Supervisor
McKesson
Brampton, ON
Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 53 mins ago
Pouch Assistant (Floater) - Morning / Eve Shift Flexibility
ePac Flexible Packaging
Mississauga, ON
Full-time
The Pouch Assistant works with the Pouch Operator to convert high quality pouches for ePac and will perform various manual and mechanical duties to provide assistance in the set up and…
Added 53 mins ago
Administrative Assistant
Burson
Toronto, ON
Full-time
Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough…
Added 54 mins ago
Executive Assistant
Agri Foods
Burnaby, BC
Full-time
We are looking for an experienced Executive Assistant to the CEO to serve as a trusted partner to the CEO and a critical enabler of Senior Leadership Team effectiveness. This role acts as…
Added 1 hour ago
Retail Sales Associate
Canna Cabana
Sudbury, ON · Paul Street, Sudbury, ON
$17.6 to $18.5 CAD / hour
Part-time
Abide by all company policies and procedures as directed by the Store/Assistant Managers.
Added 1 hour ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
The position requires strong customer service skills and experience, excellent communications skills both verbal and written and proven ability to work in a fast paced and demanding public…
Added 1 hour ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 2 hours ago
Associate Facilities Specialist
McKesson
Mississauga, ON
Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 2 hours ago
Assistant Media Planner
Publicis Groupe Holdings B.V
Toronto, ON
$40,000 CAD / year
Full-time
As an Assistant Media Planner, you will play an integral role in supporting the planning, execution, and optimization of media campaigns across a variety of channels. Working closely with…
Added 2 hours ago
Marketing Assistant
CDNGLOBAL® Indusite Realty, Brokerage
Mississauga, ON
Full-time
Role Description The Marketing Assistant is a full-time, on-site role based in Mississauga, ON. In this position, the individual will support marketing initiatives for commercial and…
Added 2 hours ago
Executive Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
As an Executive Administrative Assistant, the incumbent willl support the Financial Operations Division’s (FOD) operational needs to ensure efficiency and coordination. Under limited…
Added 2 hours ago
Strategic Sourcing Assistant
SGS
Canada
Full-time
The Strategic Sourcing Assistant supports the Vice President, Procurement with administrative, P2P, analytical, review, evaluation, and coordination activities, and supports the Procurement…
Added 2 hours ago
Assistant Media Planner
Spark Foundry Canada
Toronto, ON
$40,000 CAD / year
Full-time
As an Assistant Media Planner, you will play an integral role in supporting the planning, execution, and optimization of media campaigns across a variety of channels. Working closely with…
Added 3 hours ago
Assistant Shift Engineer (3rd Class)
Atura Power
Niagara Falls, ON
Full-time
Reporting to the Plant Manager, the Assistant Shift Engineer will strive to enhance the province of Ontario’s quality of life by providing safe, clean, hydrogen production as part of the…
Added 3 hours ago
Marker-Grader ARTL 3P01 Fall D2
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
…assigned; whether it is due to substantive content, or to written communications, including spelling, punctuation, grammar, and overall structure and organization of the submission. The…
Added 3 hours ago
Administrative Assistant
Burson
Toronto, ON
Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough…
Added 4 hours ago
Library Assistant - Course Material and Reserve Services
University of Guelph
Guelph, ON
…uploading content to integrate directly into CourseLink. The assistant is responsible for ensuring that all content meets current AODA accessibility requirements, providing stable links to…
Added 4 hours ago
Litigation Legal Assistant
WeirFoulds LLP
Toronto, ON
Full-time
We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation practice. This is an exciting opportunity for an individual who enjoys variety at a busy,…
Added 4 hours ago
Project Manager - Real Estate
McKesson
Mississauga, ON
Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 4 hours ago
Operations Supervisor
McKesson
Trenton, ON
Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 4 hours ago
Campus Support Assistant - 3 Month Term
People Corporation
Toronto, ON · ON - Gallivan Student - Toronto
Full-time
We are in search of a 3-month contract Campus Support Assistant to serve as a key point of contact on a campus we serve, providing front‑line support in the delivery of member services. The…
Added 4 hours ago
Marker-Grader ARTL 1P96 Fall D2
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
…assigned; whether it is due to substantive content, or to written communications, including spelling, punctuation, grammar, and overall structure and organization of the submission. The…
Added 5 hours ago
Marketing Assistant
Roylo Partners
Vancouver, BC
Full-time
We are looking for a Marketing Assistant to join our team in Vancouver. This is a great opportunity for someone who is organized, creative, and enjoys working on a variety of marketing…
Added 7 hours ago
Graduate and Undergraduate Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and…

Smith Legal Search

Executive Assistant

Vancouver, BC, Canada

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Oct 28, 2026
Experience: 6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.

This is a hands-on, high-trust role at the centre of a demanding board and governance function, blending complex calendar and travel management, end-to-end Board and Committee logistics, and day-to-day executive support. It’s an excellent fit for a seasoned, deeply organized EA who thrives on shifting priorities, takes genuine ownership of their work, and brings absolute discretion to highly sensitive matters.

Duties & Responsibilities

Provide high-level administrative and operational support to the General Counsel, senior executives, and Board members within a complex, publicly traded mining organization.
Manage dynamic executive calendars across multiple locations and international time zones, prioritizing competing demands, protecting executive time, and acting as a key gatekeeper and point of contact for internal and external stakeholders.
Coordinate Board of Directors and Committee meetings end-to-end, including scheduling, governance packages, agendas, confidential materials, meeting logistics, minutes, and follow-up.
Support investor and shareholder relations by coordinating meetings, communications, presentations, and related executive requirements.
Coordinate complex domestic and international travel, including intricate itineraries for executives visiting remote mine sites, international operations, and investor conferences across multiple time zones.
Support SEDAR+ filings and other public-company disclosure requirements by tracking regulatory timelines, coordinating documentation, and ensuring materials are prepared and submitted accurately and on time.
Assist with compliance and corporate reporting by compiling information, coordinating operational reports, and maintaining documentation required for a publicly traded organization.
Support the day-to-day administrative operations for the GC, including expense reconciliation, corporate correspondence, document management, and secure filing of highly confidential information.
Anticipate and manage time-sensitive priorities, independently resolving complex issues and exercising exceptional judgment, discretion, and professionalism.

What We’re Looking For

6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
Demonstrated Board and Committee support experience; a legal or corporate governance background is an asset but not required
Experience supporting a publicly listed company, with an understanding of corporate governance, disclosure requirements, and public-company processes
Experience with SEDAR+ and public-company filings is an asset
Experience with Board portals and strong proficiency in Microsoft Office, particularly Excel and document formatting
Exceptional organizational and time-management skills, with the ability to manage competing priorities and pivot quickly
Comfortable coordinating complex schedules, travel, and communications across multiple international time zones and geographic locations
Proactive, highly resourceful, and ownership-driven, with the ability to work independently and anticipate what needs to happen next
Sound judgment and exceptional discretion when handling confidential and highly sensitive information
Calm, polished, and professional presence with the ability to operate effectively in a fast-paced, high-stakes environment

Compensation & Benefits

Base salary of $90,000–$110,000, depending on experience and qualifications
Discretionary performance-based bonus, plus ST and LT incentive
Extended health benefits
Group RRSP with employer matching from day one
4 weeks’ vacation, plus 10 paid personal/sick days
Collaborative, values-driven team with a genuine commitment to work-life balance

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the General Counsel, senior executives, and Board, including complex calendar and travel management and end-to-end Board and Committee meeting coordination. Support investor relations, SEDAR+ filings, corporate reporting, expense reconciliation, correspondence, and secure handling of confidential materials.

Requirements

Requires 6–8+ years of senior executive assistant experience supporting C-suite executives and a Board, with demonstrated Board and Committee support experience. Candidates should understand public-company processes and governance, manage complex schedules and travel across time zones, and demonstrate strong organization, discretion, judgment, and Microsoft Office proficiency; SEDAR+ and Board portal experience are assets.

Skills

Executive Support
Board And Committee Support
Calendar Management
Travel Coordination
Corporate Governance
SEDAR+ Filings
Public-Company Disclosure
Investor Relations Support
Meeting Coordination
Document Management
Microsoft Office
Excel
Time Management
Confidentiality
Judgment And Discretion
Stakeholder Communication

Benefits

Performance-Based Bonus
Short-Term Incentive
Long-Term Incentive
Extended Health Benefits
Group RRSP With Employer Matching
Four Weeks' Vacation
Ten Paid Personal/Sick Days
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
General Counsel
Board Of Directors
Board And Committee Meetings
Corporate Governance
Publicly Listed Company
Mining
SEDAR+
Public-Company Disclosure
Investor Relations
Shareholder Relations
Executive Calendar Management
International Travel
Microsoft Office
Excel
Board Portals
Governance Packages
Agendas
Meeting Minutes
Regulatory Timelines
Corporate Reporting
Expense Reconciliation
Document Management
Confidential Information
Stakeholder Communications

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