Job Title: Fund Development & Event Coordinator
Reports to: Director of Marketing and Events
Employment Status: Full-time, salaried
Working Conditions: Office environment, hybrid schedule.
Job Summary: This role focuses on revenue generation through fundraising programs, planning and coordinating events, servicing sponsors, and managing merchandise and promotional product orders and inventory.
Applications for this role will be accepted until 4pm on Monday, August 17th
Essential Competencies:
- Expectations of Employment (see below)
- Initiative (see more in "Behavioural Competencies" below)
- Interpersonal Relations
- Problem Solving
- Communication Skills
- Results Orientation
Measurements of Performance:
- Achieving fundraising program targets
- Event effectiveness and efficiency
- Client and stakeholder satisfactions
- Attention to detail
Entry Level Criteria:
- Education: Degree or Diploma in Marketing, Public Relations, or equivalent
- Proficiency with the Microsoft Suite (Teams, Excel, Outlook, PowerPoint)
- Exemplary skills and experience in: event management, project management, and database management
- Proven ability to collaborate and support the development of new initiatives
- Proven ability to create and maintain relationships with stakeholders, particularly while pursuing sponsorships and community partners
- Proven experience working with sales/revenue targets
Essential Duties and Responsibilities
Revenue Generation Programs
- In collaboration with Director of Marketing & Events, set registration/revenue targets for team/club fundraising programs including but not limited to Sport Split and SportSweep
- Engage warm leads and develop strategic initiatives to grow team/club fundraising programs
- Assume responsibility for achieving set revenue targets associated with team/club fundraising programs
- Assist with prize/team recruitment for revenue generation events
Revenue Program Administration
- Manage registrations, acting as primary liaison for team/club fundraising programs
- Manage raffle draws and prize distribution
- Manage ticket distribution and reconciliation
- Coordinate updates to online platforms
- Coordinate lottery licenses and gaming reports for revenue events and programs
- Manage required documentation on revenue programs including invoices and reports
Event Coordination
- Assist with the coordination and on-site logistics of Sport NS events including but not limited to Rafflebox Golf Classic, Milk Sport Fair, Enterprise Rent-a-Car Ceilidh and Casino and Support4Sport Awards
- Manage ticket sales, seating plan and communication with event participants
Sponsor Service
- Produce sponsor reports
- Assist with sponsor servicing and recruitment
Merchandise and Promotional Products
- Research and recommend apparel, merchandise and promotional products
- Act as the key point of contact for apparel and merchandise orders with D’Costa Marketing
- Manage inventory ensuring orders are timely and products available as needed
- Oversee inventory storage and control
Team Participation
- Build and maintain effective and collaborative networks and relationships with colleagues and stakeholders
- Participate regularly in staff meetings, events, and staff training
- Participate in OH&S Committee and Connections Committee
Expectations of Employment
Job Knowledge: Commitment to improve knowledge level, skills, and procedures relative to job.
Reliability: Instills full confidence to complete job requirements responsibly with a minimum of supervision.
Ability to Learn: Quickly grasps job requirements; reacts well to pressure.
Adheres to Policies: Complies with all regulations, policies and procedures required by the organization.
Manageability: Responds to coaching and directions of supervisor or manager. Respects the leadership of the organization and our partners.
Mission, Vision and Values: Contributes to Sport Nova Scotia’s Mission and Vision and shares Sport Nova Scotia’s Values.
Behavioural Competencies
Initiative
Motivation: Sees what needs to be done and steps up. Displays energy and enthusiasm in approaching the job. Is proactive.
Leadership: Able to inspire and motivate teammates to achieve desired results. Able to support, provide feedback and hold each other accountable.
Interpersonal Relations
Collaboration: Able to cooperate with others and maintain effective working relationships; deal effectively with situations that involve attitudes, opinions and feelings of others.
Professionalism: Displays respect for others through conduct, courtesy, manners, alertness, appearance, dress and hygiene.
Teamwork: Contributes to team success by pitching in and supporting team mates outside of own job description.
Problem Solving
Planning & Organizing: Executes work logically. Analyzes problems clearly and determines appropriate solutions. Able to manage multiple priorities.
Decision Making: Assesses tasks objectively, considering long and short-term implications. Makes and executes timely decisions. Works at the appropriate level.
Adaptability: Ability to grasp, interpret and adjust to instructions, new situations, methods and procedures.
Communication
Expression: Possesses verbal and written skills required to convey information and express ideas in a clear concise manner.
Listening: Possesses skill required for taking directions and considering the views of others.
Results Orientation
Financial Responsibility: Contributes to growth of revenue whether by direct or indirect interaction. Manages cost and efficiencies where appropriate.
Responsiveness: Delivers timely, high quality service and treats external and internal clients with courtesy and respect. Client satisfaction is a high priority.
Quality of Work: Exhibits accuracy and thoroughness of work performed.
Quantity of Work/Productivity: Completes expected volume of work; satisfies the expectations of the role.
