Location: St. Vincent's Hospice, PA9 1AF.
Executive Assistant to the Chief Executive Officer
Salary: Up to £30,000 per annum
Hours: 37.5 hours per week
Contract: Permanent
Location: St Vincent’s Hospice, Midton Road, Howwood, PA9 1AF
Join our team
We are looking for an experienced, highly organised and proactive
Executive Assistant to work closely with our Chief Executive Officer and play an important role at the heart of St Vincent’s Hospice.
This is a varied and trusted position combining high-level executive support with responsibility for coordinating our Board and governance arrangements and leading the effective management of our organisational policy framework.
Working closely with the CEO, Chair, Board of Trustees and Executive Leadership Team, you will ensure that meetings, governance processes, policies and key corporate activities are well organised, appropriately documented and delivered to a consistently high standard.
No two days will necessarily look the same. You might be coordinating the CEO’s diary and preparing briefing information, bringing together papers for a Board meeting, following up actions with senior colleagues, supporting Trustee arrangements or ensuring that organisational policies are progressing through the appropriate review and approval process.
As our
organisational policy lead, you will maintain oversight of the Hospice’s policy framework and review schedule, working with policy owners across the organisation to ensure policies remain current, appropriately approved, version controlled and accessible to colleagues.
You don’t need to be a governance specialist. We are looking for someone with strong Executive Assistant, PA or senior administrative experience who is exceptionally organised, confident working with senior colleagues and comfortable taking ownership of processes and following things through.
You’ll need excellent attention to detail, strong written communication skills and the judgement and discretion required when working closely with the CEO and handling sensitive and confidential information.
Experience of supporting a Board or Committee, coordinating policies or working within a charity, healthcare or hospice environment would be advantageous, but is not essential.
What We’re Looking For
You’ll bring significant experience from an Executive Assistant, Personal Assistant, senior administrative or similar role, ideally supporting at Chief Executive, Director or senior leadership level.
You’ll be someone who can manage competing priorities, anticipate what needs to happen next and bring structure and organisation to a busy working environment. You’ll be comfortable communicating with people at all levels, from colleagues and volunteers to Trustees and external stakeholders, and will have strong digital skills across Microsoft 365, including SharePoint.
Most importantly, you’ll understand the importance of trust, discretion and professionalism and will want to use your skills in an organisation where the work you do behind the scenes helps support the care and services we provide to our community.
Working with us
Our benefits include a contributory pension scheme, Blue Light Card discounts, 27 days’ annual leave plus 8 public/bank holidays, access to a confidential employee support service, ongoing learning and development opportunities, on-site lunch/refreshment options and free parking. These are consistent with the benefits currently presented in the Hospice’s recruitment materials.
To Apply
Please send your CV and covering letter to
[email protected] or complete our application form through the St Vincent’s Hospice vacancies page.
Appointment will be subject to suitable references, occupational health check and Disclosure Scotland check.
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Essential information
Do you need a work permit to take up this post?
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Equal Opportunities
St. Vincent’s Hospice wishes to ensure that our job opportunities are open to all. The only way we can ensure there is equal opportunity is to measure the applications we receive. This form will ask you to provide personal details which ensure we comply with the Equal Opportunities Act 2010. The information you provide is confidential and will not be used in the selection process.
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Declaration
I declare that to the best of my knowledge the information contained in this form is accurate and I consent to details being retained confidentially and used for specific and lawful purposes as specified in the Data Protection Act 2018. In particular all reasonable steps will be taken to ensure data is processed fairly, kept secure, protected against loss or damage & only disclosed (unless required by law or legal process) on the need to know basis. Under the Act you are entitled to ask us in writing to provide copies of certain data we hold.
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