Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 28, 2026

Hiring at a glance

View jobs

Open jobs: 1,205
Employers: 901

Advertised starting pay

Average starting payCAD / hour: $32.07Across 251 listings
Average starting payCAD / year: $64,191Across 114 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%99 listings
On-site: 91%1,098 listings

Not specified: <1% (4 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (16), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 3 months ago
Field Office Administrator
GHD Group Pty Ltd
Markham, ON
…Whitby, Toronto, and Mississauga Offices is looking for a Field Office Administrator to work as part of a contract administration team on…
Added 1 month ago
CC
Customer Service and Office Administrator-Floating
Craftsman Collision
Courtenay, BC · Duncan, BC · Nanaimo, BC · Victoria, BC
- Full-time
We are currently seeking a full-time Customer Service and Office Administrator for coverage at various Victoria Island shop locations. This is a floating position, applicants must have…
Added 3 months ago
Reception and Office Coordinator
Price Industries Limited
Winnipeg, MB
Added 3 months ago
Field Office Administrator Northeastern Ontario
GHD Group Pty Ltd
Peterborough, ON
…Our Construction Phase Services group is looking for a Field Office Administrator to work as part of a contract…
Added 3 months ago
GH
Executive Assistant & Office Manager
Groupe Helios
Peterborough, ON
- Full-time
Added 1 month ago
WC
Medical Office Administrator - Relief Contract
Woolwich Community Health Centre
St. Jacobs, ON
- Part-time
Woolwich Community Health Centre (WCHC) is hiring a Medical Office Administrator for a Part-time Relief Contract (0.5 FTE, 18.75 hours/week) until March 31, 2027. The Medical Office…
Added 3 months ago
LH
Medical Assistant/Medical Office Administrator
LMC Healthcare
Barrie, ON
- Temporary
Added 5 months ago
I
Warehouse Office Coordinator - CAN
iKrusher
Mississauga, Ontario
- $20 to $22 CAD / hour
- Full-time
Added 1 month ago
B
Office Coordinator
BMT
Ottawa, ON
- $45,000 to $47,000 CAD / year
- Part-time
Added 1 month ago
S
Receptionist/Office Administrator
Stantec
London, ON
- Full-time
We have an exciting opportunity for a Receptionist/Office Administrator to join the London, Ontario office.
Added 6 months ago
BH
Physician Office Coordinator - BayCare Kids Mobile Medical Clinic
BayCare Health System
St. Joseph's, Newfoundland and Labrador · St Josephs, NL
- Full-time
Responsibilities - Physician Office Coordinator
Added 1 month ago
EJ
Branch Office Administrator
Edward Jones
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Added 1 month ago
Medical Office Administrator (Casual)
The Newly
Fredericton, NB
Job Title: Medical Office Administrator (MOA)
Added 1 month ago
A
administration officer
Atwill-Morin
Montreal, QC
- Full-time
Added 2 months ago
1S
administrative coordinator
1Northwest Security Services
Thunder Bay, ON
- Full-time
Added 1 month ago
TP
Sales and Office Coordinator
The Pod Group
Burlington, ON
- $45,000 to $55,000 CAD / year
- Full-time
Added 3 months ago
BA
Registered Practical Nurse/Medical Office Administrator
Barrie Area Native Advisory Circle
Orillia, Ontario
- Full-time
Added 1 month ago
LW
Office Manager
Living Well Counselling Services Inc.
Calgary, AB
- Full-time
Job Title: Office Manager (Part-Time or Full-Time)
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Brampton, ON
- Full-time
Brandt Tractor Ltd is currently seeking a Office Administrator for our Brampton location.
Added 3 months ago
WC
VLT Office Administrator
Western Canada Lottery Corporation (WCLC)
Saskatoon, Saskatchewan
- Full-time
Western Canada Lottery Corporation (WCLC) VLT Division is looking for a skilled and proactive Office Administrator with a sharp eye for detail and exceptional organizational and…
Added 1 month ago
CG
Office Administrator, Part Time Casual
Compass Group Canada
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
Added 3 months ago
BG
Office Administrator
Brandt Group of Companies
Chicoutimi, QC
- Full-time
Brandt is currently seeking an Office Administrator (temporary) for our Chicoutimi Construction and Forestry location.
Added 2 months ago
BG
Office Administrator (temporary)
Brandt Group of Companies
Lac-des-Écorces, QC
- Full-time
The Office Administrator is responsible for providing administrative and operational support to ensure efficient day-to-day functioning of the branch. This role involves liaising with…
Added 1 month ago
LH
Medical Office Administrator/Medical Assistant
LMC Healthcare
Toronto, ON
- Full-time
Added 1 month ago
Admin & Management - Office Manager
VetStrategy / Daubigny
Guelph, ON

Stantec

Receptionist/Office Administrator

400-1305 Riverbend Road, London, ON, N6K 0J5, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Working hours: 20 hours per week
Posting language: English
Posted: Sep 11, 2026

Original job description

Your Opportunity

We have an exciting opportunity for a Receptionist/Office Administrator to join the London, Ontario office.

As an integral member of the office, this position performs various support services for the office, colleagues, and project teams that can range from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients.

This is a full-time, in-office role at the London, Ontario office, Monday through Friday, 8:30am-5:00pm.

Your Key Responsibilities

Staff the front reception desk, answer telephone calls, greet clients and receive incoming and outgoing mail and parcel delivery.
Work with internal office staff and leadership to assist with office/facility-related needs.
Act as the primary contact for building property management and ensure implementation of preventive, ongoing and anticipated maintenance/repair programs.
Manage third-party vendors and orders for office supplies, printing supplies, furniture, and coordinate 3rd party suppliers for parking, coffee and kitchen supplies and miscellaneous items.
Obtain quotes and manage the procurement process for any facility improvements.
Act as the on-site liaison for IT support, coordinating with IT staff to resolve technical issues.
Ensure all site management and operations practices comply with Stantec standards.
Develop and maintain strong, positive relationships with the office leadership and staff.
With support from the office social committee, lead and promote the office social activities including developing social activities and managing bookings and obtaining supplies.
Coordinate assignment and set-up of new employee's workspace and initial requirements, such as PPE requirements and equipment procurement and tracking.
Assist with office/project document control including digital filing, offsite storage and archiving.
Coordinate activities associated with “Stantec in the Community” week.
Assist groups with administrative duties, when required.
Office Safety and Environment Coordinator (OSEC) with local HSSE requirements.
Some local driving for deliveries, supply pick up, etc.

Qualifications

Your Capabilities and Credentials

Valid full Class G driver’s licence.
Excellent computer skills in Microsoft Office suite.
Ability to foster and encourage a healthy working environment for all.
Customer service centric approach to working with internal and external clients.
Problem-solving and investigation skills.
Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent tasks.
Must be proactive and willing to take initiative.
Able to operate independently in a fast-paced, multi-disciplinary environment.
Ability to self-educate by reading policies, regulations and guidelines.
Able to work with diverse teams and people.
Excellent written and verbal communication skills.

Education and Experience

College diploma or equivalent with minimum of 3 years’ experience as an office administrator; or an equivalent combination of education and related experience (i.e., high school diploma plus 5 years’ experience).
Experience managing multiple vendors.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply About employer

More about this job

Responsibilities

The role involves staffing the front reception desk, managing office facilities, and coordinating with vendors and internal staff to ensure smooth daily operations. Additionally, the incumbent will assist with document control, office safety coordination, and support for project teams and leadership.

Requirements

Candidates must possess a college diploma or equivalent with at least 3 years of office administration experience, or a high school diploma with 5 years of experience. A valid Class G driver's license and proficiency in Microsoft Office are required for this position.

Skills

Reception
Office administration
Customer service
Communication skills
Organizational skills
Multi-tasking
Vendor management
Procurement
Microsoft Office suite
Problem-solving
Document control
Facility management
IT liaison
Safety coordination
Driving

Benefits

Health insurance
Dental plan
Vision plan
Wellness program
Health care spending account
Wellness spending account
Employee stock purchase program
Group tax-free savings account
Life insurance
Accidental death & dismemberment insurance
Short-term disability plan
Long-term disability plan
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administrator
Facility Management
Vendor Management
Procurement
Microsoft Office
Document Control
Safety Coordinator
Administrative Support
Client Service
Stantec
Engineering
Architecture
Consulting
HSSE
Logistics
Inventory Management
IT Support Liaison
Project Support
Office Operations

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