At Stellar, we aim to build a studio where people actually want to work. We face productionâs inevitable ups and downs as a supportive, truly connected team, prioritizing open communication over anyone working in isolation. We value honesty, creativity, and looking out for one another.
The Opportunity: We are currently expanding our Production team and are looking for highly organized, proactive, and detail-oriented Production Coordinators at the Junior, Mid-Level, and Senior experience to join us on a premium streaming series for Marvel Animation.
Production Coordinators are the operational backbone of our pipeline. Working closely with the Production Manager, Supervisors, Artists, and external partners - Coordinators help ensure information flows clearly, schedules stay on track, and teams have the support they need to work effectively.
This role requires someone who is:
- Organized + detail oriented
- Proactive about solving problems
- Comfortable adapting to shifting priorities
Success in this role comes from balancing attention to detail with strong interpersonal skills and a collaborative mindset.
Production Tracking & Scheduling:
- Proactively maintain and update departmental schedules, task tracking and production data with accuracy and consistency.
- Track assignments, quotas, revisions, approvals and delivery milestones across departments
- Identify scheduling risks, bottlenecks, or missing information early and escalate concerns appropriately.
- Coordinate outsourced work and help monitor external deliveries against production timelines.
- Prepare weekly status reports and updates for leadership.
Artist Support & Communication:
- Ensure Artists and Supervisors have all the materials, references, and information they need to complete work efficiently.
- Communicate priorities, deadlines, changes, and approvals to Artists clearly and empathetically.
- Organize, archive, and distribute production materials effectively.
Meeting & Review Management:
- Prepare review sessions, dailies, and production meetings from both a technical and logistical standpoint.
- Confidently operate the software (Flow Production Tracking/RV) to pull up Shots/Assets during reviews and approvals.
- Able to troubleshoot minor technical and/or playback issues during reviews when needed.
- Record and publish clear, actionable notes from meetings that accurately reflect ownership, action items and priority.
The Requirements
Must-Haves:
- Experience (Choose your level):
- Junior Level: You are organized, eager to learn, and excited to build your understanding of a CG production pipeline. A basic understanding of animation, CG or production workflows is helpful.
- You are:
- detailed-oriented + reliable
- comfortable managing multiple priorities
- receptive to feedback and direction
- Interested in growing within production
- Mid-Level: You have experience working within a CG animation, VFX, or production-related pipeline and can independently coordinate departmental workflows.
- You are comfortable:
- running review/dailies independently
- tracking complex schedules and quotas
- anticipating scheduling conflicts/bottlenecks
- communicating directly with Supervisors and Artists
- Managing shifting priorities with minimal oversight
- identifying workflow flaws and proposing solutions to iron out the wrinkles
- Senior Level: You are highly experienced in production coordination and can confidently support complex departments and large-scale workflows.
- You are comfortable:
- managing high-volume or technically demanding departments
- coordinating outsourced/vendor workflows
- proactively identifying production risks and escalation points
- helping maintain operational consistency across departments
- mentoring Junior Coordinators or Production Assistants
- supporting production leadership in driving department priorities
- implementing and improving departmental workflows for better efficiency
- Industry Knowledge: A solid understanding of production and CG animation processes.
- Communication: Superb written and verbal communication skills, paired with a positive attitude and a willingness to see problems as challenges.
- Software: Proficient with Google Workspace and MS Office suites (Excel/Word), Flow Production Tracking (formerly ShotGrid)
- Eligibility: Legally eligible to work in British Columbia, Canada.
Nice-to-Haves:
- 2D animation pipeline experience is a great asset.
- Experience in episodic CG animation pipelines
Why Join Stellar?
- Flexible Environment: We offer a flexible hybrid schedule that will vary with project and team requirements.
- Comprehensive Benefits: Extended health benefits.
- Growth: Professional development support to help you stay ahead of tech and creative trends.
- Culture: A collaborative, ego-free environment where technical expertise fuels creative magic.
Competitive salary range: $50,000 - $78,000, based on your experience and skills.
