SUMMIT Inspection Services Ltd. is seeking a reliable, organized, and detail-oriented
Administrative Assistant to join our team on a temporary basis to provide maternity leave coverage.
The Administrative Assistant will provide day-to-day administrative support to our office and field operations, helping ensure information, documentation, and communication are handled accurately and efficiently. This position is well suited to someone who enjoys a fast-paced environment, is comfortable managing multiple priorities, and takes pride in providing dependable support to a team.
Contract start date: October 2026
Contract duration: 18 months
This position requires you to be in-office M-F
Preferred Experience And Qualifications
- Minimum of one (1) year experience in an administrative or similar role
- Proficiency in Microsoft Office applications and general office software
- Knowledge of clerical practices, procedures, and document control systems
- Strong verbal and written communication skills
- Demonstrated ability to work independently and collaboratively within a team
- Excellent organizational skills with strong attention to detail
Responsibilities
- Provide general administrative and clerical support to the office and field teams
- Provide general clerical and administrative support including typing, data entry, filing, scanning, copying, and emailing
- Maintain electronic and hard-copy filing systems and document control records
- Type, prepare and modify correspondence, customer specific reports and other documents
- Provide general administrative and clerical support including emailing, scanning, faxing and copying
- Maintain regular communications with customers via e-mail and telephone on audit related activities
- Create audit binders and manage the process associated
- Create and edit MS Word and Excel document templates as required
- Ability to maintain, track and file documents on basic databases
- Assisting with miscellaneous projects as they arise when necessary
Skills
- Superior verbal and written communication skills
- Superior attention to detail and accuracy
- Strong interpersonal skills with professional phone and in-person etiquette
- Proficient in Microsoft Office Suite and general office software
- Excellent grammar, spelling, and written documentation abilities
- Ability to manage multiple priorities effectively
- Strong reading comprehension and information processing skills
- Highly organized, with effective prioritization, planning, and time management skills
- Excellent analytical and problem-solving skills
- Quick to adapt to changing priorities, systems, or work environments
- Self-motivated with the ability to take initiative and work independently
Proven ability to collaborate effectively within a team setting. The successful candidate will be a team player who is self-motivated and dependable looking for an opportunity to join a collaborative team. We would like to thank all applicants who respond to this position opening and will be contacting the potentially suitable candidates.
